Official UK procurement notice
YAS 161 2025_26 Finance and Procurement System
Authority: Yorkshire Ambulance Service NHS Trust (Central government)
Sectors: Software Packages & ERP (48) Delivery: UK
Published estimate£742,800≈ £248k / year · £890,300 inc. VAT · 2 value updates
Submissions closed 6 Jul 2026
Next notice expected 11 May 2026
Contract term 3 yrsends 31 Oct 2029 · up to 31 Oct 2031 with extensions · starts 1 Nov 2026
What is being bought
Published requirement descriptionProcurement of a Finance and Procurement System
- The authority expects to re-tender this requirement around 26 Oct 2026, 23:59 GMT.
CPV: Financial systems software package · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£742,800
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (14)
- User Interface and Standard Suite of Data: 9%
- Financial Management: 7%
- Reporting Requirements: 7%
- Scalability: 5%
- Information Governance – Security and Control: 7%
- Business Continuity: 6%
- ICT: 5%
- System Service Level Agreement & KPIs: 5%
- Operational and Strategic KPIs: 3%
- Implementation ad Mobilisation: 6%
- Presentation (short listed only): 10%
- Commercial: 20%
- Social Value: 5%
- Reducing Climate Change - Working Towards Net Zero: 5%
Published award criteria (14)
- User Interface and Standard Suite of Data
- Financial Management
- Reporting Requirements
- Scalability
- Information Governance – Security and Control
- Business Continuity
- ICT
- System Service Level Agreement & KPIs
- Operational and Strategic KPIs
- Reducing Climate Change - Working Towards Net Zero
- Social Value
- Implementation ad Mobilisation
- Presentation (short listed only)
- Commercial
What this means for your bid
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 26 Oct 2026
- First published
- 16 Jan 2026, 10:01 GMT
- Last source update
- 24 Aug 2026, 13:12 BST
- Award evaluation window
- Submission end – 26 Oct 2026
- Authority reference
C414601- FTS notice number
2026/S 000-044778- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06074aFind a Tender
How it was run
Official noticeRun through: Atamis (Health Family) · Who buys & how to bid on Atamis
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
- Submission deadline
- 6 Jul 2026, 12:00 BST
- Clarification deadline
- 26 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Bids should be submitted via the Atamis portal only.
Timeline
16 Jan 2026 → 1 Nov 2026 · 9 dates- Planning notice published285 days ago16 Jan 2026, 10:01 GMT
- Market engagement265 days ago4 Feb 2026, 23:59 GMT
Supplier day on 4th February 9am on MS Teams. Please email yas.procurement@nhs.net if you wish to be invited to this session.
- Next notice expected169 days ago11 May 2026, 23:59 BST
- Tender notice published166 days ago15 May 2026, 09:49 BST
- Clarification questions by124 days ago26 Jun 2026, 12:00 BST
- Submission deadline114 days ago6 Jul 2026, 12:00 BST
- Latest notice published64 days ago24 Aug 2026, 13:12 BST
- Award decision expected by35h ago26 Oct 2026, 23:59 GMT
- Today28 Oct 2026
- Contract startsin 3 days1 Nov 2026
Notice history
9 events · 5 releases on Find a Tender · since 16 Jan 2026- Preliminary market engagement notice published16 Jan 2026, 10:01 GMTUK2
- Tender notice published15 May 2026, 09:49 BSTUK4
- Status changed to active15 May 2026, 09:49 BST
- Procurement method changed15 May 2026, 09:49 BST
- Deadline published: 6 Jul 2026, 12:00 BST15 May 2026, 09:49 BST
- Tender notice published15 May 2026, 10:01 BSTUK4
- Tender notice published15 May 2026, 11:17 BSTUK4
- Procurement termination notice published24 Aug 2026, 13:12 BSTUK12
- Status changed to complete24 Aug 2026, 13:12 BST
Published amendments (2)
Amendment
amendment
Routine re-releases (5)
- 2026-05: 1 release · 15 May 2026
- 2026-01: 1 release · 16 Jan 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 24 Aug 2026 | CancelledThe Trust has been unable to identify a successful bidder. As a result, no contract award will be made under this procurement. |
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender