Find a TenderClosedTender notice
Published 27 Jul 2026, 14:18 BST

Official UK procurement notice

Yorkshire Learning Trust ~ Cleaning Tender

Official notice

Authority: Yorkshire Learning Trust (Public body)

ServicesCompetitive flexible procedureAbove thresholdSME suitable
Published estimate£6,000,000≈ £2.0m / year · £6,000,000 inc. VAT
Submissions closed 23 Oct 2026
Contract term 3 yrsends 1 Apr 2030 · up to 31 Mar 2032 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

The successful Supplier will be required to provide Cleaning services for Yorkshire Learning Trust.

The expected annual value is £1.2m with a contract length of 3 for phase 1; and 2 years 8 months for phase 2, plus optional 2 x 1-year extensions.

The trust has ambitions to grow and retains the right to add schools to the contract as they grow.

The Yorkshire Learning trust consists of 3 senior schools and 14 primary schools. The trust has 3 cleaning partners with the contract for 11 of the schools coming to its natural end on 31st March 2027, with the remaining 6 schools cleaning contracts ending on 31st July 2027. The trust wishes to appoint a single cleaning supplier for all schools, with a phased start to reflect the current contract end dates with all schools in the new contract with an initial contract term end date of 31st March 2030

Formed through the merger of STAR Multi Academy Trust and South York Multi Academy Trust, YLT builds on a proud legacy of collaboration and excellence across North Yorkshire and York. The Trust is shaped by the strengths and stories of their founding schools – and inspired by the belief that together, they can achieve more for every learner.

At Yorkshire Learning Trust, we are committed to creating exceptional journeys for every child and young person, wherever they begin. We champion aspiration, inclusion and integrity, fostering strong partnerships across our 17 schools so that pupils and staff alike flourish in an environment of shared support and high expectations.

Please see PSQ Document for more information.

For more information about this opportunity, please visit the eSourcing portal at:

litmustms.co.uk/tenders/UK-UK-Tadcas… ↗

To respond to this opportunity, please click here:

litmustms.co.uk/respond/S68S8Z3CVV ↗

  • How the procedure runs: Please see PSQ Document for more information.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£6,000,000
Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 31 Mar 2032 with extensionsValue: £6,000,000 exc. VAT · £6,000,000 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligible
Extensions: 3+1+1 Please see PSQ Document for more information.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Criterion 1: 70%
  • Criterion 2: 30%
Published award criteria (2)
  • Criterion 1
  • Criterion 2
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
27 Jul 2026, 14:18 BST
Last source update
27 Jul 2026, 14:18 BST
Award evaluation window
Submission end – 7 Dec 2026
FTS notice number
2026/S 000-070818
Latest notice
Tender notice (UK4)
Classification (CPV)
School cleaning services
Delivery area
Yorkshire & Humber (UKE2)
Official registry OCID
ocds-h6vhtk-06d45a Find a Tender
How it runs

Please see PSQ Document for more information.

How it was run

Official notice
Run through: Litmus TMS
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Submission deadline
23 Oct 2026, 12:00 BST
Clarification deadline
21 Aug 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

27 Jul 2026 → 1 Apr 2027 · 5 dates
  1. Tender notice published91 days ago
    27 Jul 2026, 14:18 BST
  2. Clarification questions by66 days ago
    21 Aug 2026, 12:00 BST
  3. Submission deadline3 days ago
    23 Oct 2026, 12:00 BST
  4. Today
    27 Oct 2026
  5. Award decision expected byin 41 days
    7 Dec 2026, 23:59 GMT
  6. Contract startsin 155 days
    1 Apr 2027, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    27 Jul 2026, 14:18 BST
    UK4

Contracting authority & participating public bodies

Yorkshire Learning Trust

Contracting authorityPublic authority - sub-central government GB-PPON: PQWG-3281-YYHQ Yorkshire Learning Trust, Rose Cottage, Toulston, Tadcaster, Yorkshire & Humber, LS24 9NBContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender