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Published 5 May 2022, 09:01 BST

Official UK procurement notice

YPO - 001112 The Supply of Paint Brushes and Palettes

Official notice

Authority: YPO

Framework agreement11 lotsGoodsOpen procedure

Sectors: Leather and textile fabrics, plastic and rubber materials (19)Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Yorkshire & Humber (UKE45)

Framework ceiling (notional)£1,700,000total for 11 lots · framework ceiling, not attributable revenue

Submissions closed 10 Jun 2022awarded 1 Aug 2022

Lots 11see the lot list below

Framework period 4 yrsends 31 Aug 2026 · extension options published · starts 1 Sept 2022

What is being bought11 lots · detail below

Published requirement description

Framework Agreement for the supply of Paint Brushes & Palettes for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.

Recurrence: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.

CPV: Art supplies · Artists' brushes · Brushes · Canvas

How this framework works

From the published notice

Bids received: 4 bids received · 1 suppliers appointed
Framework period: 4 yrs from 1 Sept 2022

Lots and requirements (11)Procurement structure

11 lots · no lot values published · evaluation weights differ by lot

Lot #1Hog Hair BrushesCancelledRenewal 4 yrs

Hog Hair Brushes

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2022 to 31st August 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2022 to 31st August 2026 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

37821000 Artists' brushes 39224200 Brushes

Lot #2Synthetic Sable BrushesCancelledRenewal 4 yrs

Synthetic Sable Brushes

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2022 to 31st August 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2022 to 31st August 2026 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

37821000 Artists' brushes 39224200 Brushes

Lot #3Imitation Sable BrushesCancelledRenewal 4 yrs

Imitation Sable Brushes

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2022 to 31st August 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2022 to 31st August 2026 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

37821000 Artists' brushes 39224200 Brushes

Lot #4Golden Nylon BrushesCancelledRenewal 4 yrs

Golden Nylon Brushes

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2022 to 31st August 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2022 to 31st August 2026 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

37821000 Artists' brushes 39224200 Brushes

Lot #5Artists Quality BrushesCancelledRenewal 4 yrs

Artists Quality Brushes

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2022 to 31st August 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2022 to 31st August 2026 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

37821000 Artists' brushes

Lot #6School BrushesCancelledRenewal 3 yrs

School Brushes

Contract period: 1 Sept 2022 – 31 Aug 2025 (3 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2022 to 31st August 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2022 to 31st August 2026 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

37821000 Artists' brushes 39224200 Brushes

Lot #7CanvassesCancelledRenewal 4 yrs

Canvasses

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2022 to 31st August 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2022 to 31st August 2026 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

19212300 Canvas

Lot #8Palettes & TraysCancelledRenewal 4 yrs

Palettes & Trays

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2022 to 31st August 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2022 to 31st August 2026 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

37820000 Art supplies

Lot #9Paint PotsCancelledRenewal 4 yrs

Paint Pots

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2022 to 31st August 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2022 to 31st August 2026 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

37820000 Art supplies

Lot #10Painting ToolsCancelledRenewal 4 yrs

Painting Tools

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2022 to 31st August 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2022 to 31st August 2026 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

37820000 Art supplies

Lot #11Glue SpreadersCancelledRenewal 4 yrs

Glue Spreaders

Contract period: 1 Sept 2022 – 31 Aug 2026 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2022 to 31st August 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2022 to 31st August 2026 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

37820000 Art supplies

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Social value	Price	Split
1 · Hog Hair Brushes	40	10	—
10 · Painting Tools	30	10	60
11 · Glue Spreaders	30	10	60
2 · Synthetic Sable Brushes	40	10	50
3 · Imitation Sable Brushes	40	10	50
4 · Golden Nylon Brushes	40	10	50
5 · Artists Quality Brushes	40	10	50
6 · School Brushes	40	10	50
7 · Canvasses	40	10	30
8 · Palettes & Trays	30	10	60
9 · Paint Pots	30	10	60

Conditions of participation1

Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid

Price carries 30–60 points depending on the lot. Read the split per lot below.
“YPO - 001112 The Supply of Paint Brushes and Palettes” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
First published: 5 May 2022, 09:01 BST
Last source update: 23 Aug 2022, 09:40 BST
Award evaluation window: 10 Jun 2022 – …
Authority reference: 001112
FTS notice number: 2022/S 000-023400
Classification (CPV): Art suppliesArtists' brushesBrushesCanvas
Delivery area: Yorkshire & Humber (UKE45)
Official registry OCID: ocds-h6vhtk-0333e7 Find a Tender

Contract terms

Performance terms: Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 10 Jun 2022, 17:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 10 Jun 2022, 17:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

10 Jun 2022 → 1 Sept 2022 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
10 Jun 2022, 17:00 BST
Bids opened
10 Jun 2022, 17:00 BST
Notice published
23 Aug 2022, 09:40 BST
Contract starts
1 Sept 2022, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
23 Aug 2022, 09:40 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 4

Contracts signed 1latest 1 Aug 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 023400-2022-1-1
Signed
1 Aug 2022
Value
£1,700,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids	—	—	—

Contracting authority & participating public bodies

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Major Brushes LimitedFramework contractor Cardiff, UK

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria