Official UK procurement notice
00422-AST South West - Gas and Renewable repairs and Maintenance
Authority: Stonewater Limited (Public body)
What is being bought
Published requirement descriptionCompetitive Flexible Procedure (including a short listing stage) DEADLINE FOR THE shortlisting PSQ stage is Monday 2nd March 2026.
The contract to be procured is the Gas heating repair and maintenance 5-star contract and Renewable heating repair and maintenance 3-star contract for the Stonewater Southwest region following expiry of the existing contract by the incumbent service provider. Stonewater’s intention is to appoint a service provider for the Southwest Region to provide a 24-hour 7 days a week year-round fully comprehensive servicing, gas safety check, issuing of Landlord Gas Safety Record (LGSR) and responsive repair service to all Stonewater properties.
This shall include all contracted and non-contracted properties as required. Non-contract properties are homes that are not currently included within the core servicing contract but may still require works under this agreement. These may include, for example, newly built properties that remain within their developer defect period or homes that are added to Stonewater’s portfolio during the contract term. This includes, but is not limited to, systems which use gas, oil solid fuels or renewable technologies. The only exception being electrically heated homes, unless “wet” electrical flow boiler, such as Amptec and Electromax.
The Contract will be for an initial term of 3 years, extendable at the Client's sole option for a period of 1 year + 1 year, giving a total of 5 years] (the Term).
To view this notice, please click here:
- How the procedure runs: Stage 1 Initial Screening Assessment and Conditions of Participation Stage 2 and 3 - Quality and Price Evaluation Stage 4 - Clarification Meeting (if required) Stage 5 - Final Decision and Board Approvals
CPV: Central-heating installation work · Heating works · Repair and maintenance services · Repair and maintenance services of central heating · Repair and maintenance services of pumps
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Submission: 70%
- Pricing Submission: 30%
Published award criteria (2)
- Quality Submission: Written Bid
- Pricing Submission: Pricing Bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 Jan 2026, 16:05 GMT
- Last source update
- 28 Jan 2026, 16:05 GMT
- Award evaluation window
- Submission end – 31 Jul 2026
- Authority reference
00422-AST- FTS notice number
2026/S 000-007724- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-061138Find a Tender
- How it runs
Stage 1 Initial Screening Assessment and Conditions of Participation
Stage 2 and 3 - Quality and Price Evaluation
Stage 4 - Clarification Meeting (if required)
Stage 5 - Final Decision and Board Approvals
- Risks
The parties acknowledge that, throughout the Contract Term, operational, regulatory, financial, or practical circumstances may arise that require adjustments to the scope, requirements, deliverables, timelines, or overall coverage of this Contract. In recognition of this possibility, the parties agree that the contracting authority reserves the right to review, amend, or refine the Contract as necessary to ensure continued alignment with organisational needs, legal obligations, and evolving project conditions. Any such modifications will be communicated to the Contractor and implemented in accordance with the agreed change control or variation procedures.
General Safeguards
(a)Modifications must be documented, justified, and approved in writing by the Contracting Authority.
(b)Changes must be proportionate and necessary to ensure continued provision of services.
(c)No modification to the contract can change the estimated value of the contract by more than 50% of the contract value.
How it was run
Official notice- Requests to participate (first stage)
- 2 Mar 2026, 12:00 GMT
- Submission deadline
- 2 Mar 2026, 12:00 GMT
- Clarification deadline
- 18 Feb 2026, 16:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
28 Jan 2026 → 10 Jun 2027 · 5 dates- Tender notice published273 days ago28 Jan 2026, 16:05 GMT
- Clarification questions by252 days ago18 Feb 2026, 16:00 GMT
- Submission deadline240 days ago2 Mar 2026, 12:00 GMT
- Award decision expected by89 days ago31 Jul 2026, 23:59 BST
- Today29 Oct 2026
- Contract startsin 223 days10 Jun 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published28 Jan 2026, 16:05 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender