Official UK procurement notice
250kN Servo-Hydraulic Test Machine
Authority: University of Southampton (Charity / VCSE)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Testing and Structures Research Laboratory (TSRL) has a number of 100kN test frames and a larger 630kN frame. Recent strategic research directions have meant that we require samples that need more force than 100kN but are dimensionally too small to fit in the 630kN machine. Subsequently, the University requires a new Servo-Hydraulic Test Machine with load capacity of approximately 250kN to complement our existing capabilities and fill in the gap between our existing machines.
The TSRL has capacity within its existing hydraulic infrastructure to include this additional machine in terms of hydraulic flow and available outlets of the existing 210bar ring main. The scope of this procurement is to provide, install and commission a 250kN test machine with a t-slotted (or equivalent base) alongside an appropriate load cell, hydraulic grips, control system and associated software and hardware interfaces. The system will be used for both static and dynamic testing and thus must be fatigue rated for large numbers of cycles.
CPV: Servo-hydraulic test apparatus
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£180,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (11)
- Highly Desirable Technical - Section 1 - Machine and Hardware Requirements: 5%
- Highly Desirable Technical - Section 2 - Control System and Software Requirements: 23%
- Highly Desirable Technical - Section 3 - Installation Requirements: 4%
- Highly Desirable Technical - Section 4 - Service, Maintenance and Warranty Requirements: 11%
- Highly Desirable Technical - Section 5 - Moving Plan Requirements: 5%
- Highly Desirable Technical - Section 6 - Delivery Requirements: 1.5%
- Highly Desirable Technical - Section 7 - Training Requirements: 3%
- Desirable Technical - Section 1 - Machine and Hardware: 2%
- Desirable Technical - Section 2 - Control System and Software: 11.5%
- Desirable Technical - Section 8 - Added Value: 4%
- price: 30%
Published award criteria (14)
- Mandatory Technical Requirements: Pass / Fail
- Name: Highly Desirable Technical Requirements: Overall Weighting 52.50%
- Highly Desirable Technical - Section 1 - Machine and Hardware Requirements: 5.00%
- Highly Desirable Technical - Section 2 - Control System and Software Requirements: 23.00%
- Highly Desirable Technical - Section 3 - Installation Requirements: 4.00%
- Highly Desirable Technical - Section 4 - Service, Maintenance and Warranty Requirements: 11.00%
- Highly Desirable Technical - Section 5 - Moving Plan Requirements: 5.00%
- Highly Desirable Technical - Section 6 - Delivery Requirements: 1.50%
- Highly Desirable Technical - Section 7 - Training Requirements: 3.00%
- Desirable Technical Requirements: Overall Weighting 17.50%
- Desirable Technical - Section 1 - Machine and Hardware: 2.00%
- Desirable Technical - Section 2 - Control System and Software: 11.50%
- Desirable Technical - Section 8 - Added Value: 4.00%
- Price: 30.00%
- Economic & financial standing
To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.
The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk"; or "Not Rated", based on the rating provided by Creditsafe.
Where a Business Risk Score from our external system is not available, then an alternative method of assessing financial standing will be used.
This method is detailed within the Invitation to Tender document set.
Minimum: Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels: Employers (Compulsory) Liability: £10 million GBP per occurrence. Public Liability: £10 million… - Technical & professional ability
Tenderers attention is drawn to the MANDATORY requirements of the award criteria:
Grounds for mandatory exclusion
- Mandatory technical requirements M1 to M19
- Failure to meet the minimum required score for Highly desirable technical requirements S1 to S12
Grounds for discretionary exclusion
-Economic & Financial Standing
-Insurance
-Compliance with equality legislation
-Health & Safety
-Legal requirements
-Control of Contractors Health & Safety (CC3) Form
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 1 Feb 2024, 13:32 GMT
- Last source update
- 15 Apr 2024, 10:41 BST
- Award evaluation window
- 11 Mar 2024 – …
- Authority reference
2023UoS-1140- FTS notice number
2024/S 000-012114- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04365dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015, the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.
How it was run
Official notice- Submission deadline
- 11 Mar 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 11 Mar 2024, 12:01 GMT
Timeline
11 Mar 2024 → 15 Apr 2024 · 3 dates- Submission deadline11 Mar 2024, 12:00 GMT
- Bids opened11 Mar 2024, 12:01 GMT
- Notice published15 Apr 2024, 10:41 BST
Notice history
2 events · 2 releases on Find a Tender · since 15 Apr 2024- Status changed to complete15 Apr 2024, 10:41 BST
- Buyer details updated15 Apr 2024, 10:41 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Instron Division of ITW Ltd | £140,060 † | — | Awarded |
Contracts
Contract 012114-2024-1 · Instron Division of ITW Ltd
- Signed
- 15 Apr 2024
- Value
- £140,060
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- InstronAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.