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Published 4 Mar 2021, 17:34 GMT

Official UK procurement notice

263_20 Total Cleaning Service Solutions

Official notice

Authority: ESPO

Framework agreement6 lotsServicesOpen procedureSME suitable
Sectors: Industrial machinery (42)Cleaning & Environmental Services (90) Delivery: UK
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 4 Jan 2021
Lots 6see the lot list below

What is being bought6 lots · detail below

Published requirement description

The framework intends to provide a national solution that offers customers a range of cleaning services including general cleaning (including window cleaning), deep and specialist cleaning and decontamination systems and services. The framework will be split into the following lots.

Lot 1: General Cleaning (inclusive of Window Cleaning and External Cleaning,

Lot 2: Deep and Specialist Cleaning,

Lot 3A: HPV Decontamination Systems,

Lot 3B: UVC Decontamination Systems,

Lot 3C: HPV Decontamination Services,

Lot 3D: UVC Decontamination Services.

With the exception of Lots 3A and 3B, which will be awarded on a national basis, the remaining lots will be awarded on a regional basis.

CPV: Accommodation, building and window cleaning services · Cleaning services · Decontamination equipment · Environmental decontamination services · Office, school and office equipment cleaning services

How this framework works

From the published notice
Bids received
74 bids on the busiest of 6 lots · 46 suppliers appointed

Lots and requirements (6)Procurement structure

6 lots · no lot values published · same evaluation weights on every lot
Lot #1General Cleaning (Including Window Cleaning and External Cleaning)Awarded

The provision of general cleaning services including window cleaning and external cleaning.

The following information is applicable to all lots:

ESPO has established a commercial trading company, ESPO Trading Ltd, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful supplier may be asked to enter into an additional separate framework agreement (the second framework) with ESPO Trading Ltd on materially similar terms to that found in the tender pack to be entered into by ESPO itself.

Any second framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Ltd may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only. Additional information: The following information is applicable to all lots: An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the framework agreement.

Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
90910000 Cleaning services90911000 Accommodation, building and window cleaning services90919000 Office, school and office equipment cleaning services
Lot #2Deep and Specialist CleaningAwarded

The provision for deep and specialist cleaning services on a reactive and planned basis including but not limited to, ambulance deep cleaning, biohazard cleaning, bird dropping removal, chewing gum removal, flood damage clean up, healthcare cleaning, infection control, kitchen deep, cleaning, kitchen ventilation cleaning, odour removal, police and prison cell cleaning, post viral deep cleaning, sewage clean up, sharps removal, trauma cleaning, void property cleaning, washroom deep cleaning, associated deep and specialist cleaning services.

Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
90722200 Environmental decontamination services90910000 Cleaning services90911000 Accommodation, building and window cleaning services90919000 Office, school and office equipment cleaning services
Lot #3Hydrogen Peroxide Vapour (HPV) Decontamination SystemsAwarded

The provision for the supply of hydrogen peroxide vapour (HPC) decontamination systems on a national basis.

Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
42924720 Decontamination equipment
Lot #4Ultra Violet-C (UVC) Decontamination SystemsAwarded

The provision for the supply of Ultra Violet-C (UVC) decontamination systems on a national basis.

Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
42924720 Decontamination equipment
Lot #5Hydrogen Peroxide Vapour (HPV) Decontamination ServicesAwarded

The provision for decontamination services using Hydrogen Peroxide Vapour (HPV) decontamination systems.

Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
90722200 Environmental decontamination services
Lot #6Ultra Violet-C (UVC) Decontamination ServicesAwarded

The provision for decontamination services using Ultra Violet-C (UVC) decontamination systems.

Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
90722200 Environmental decontamination services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 45%Price: 45%Social value: 10%
Published sub-criteria (3)
  • Non-Price: 45%
  • price: 45%
  • Social Value: 10%
Published award criteria (3)
  • Non-Price: 45
  • Social Value: 10
  • Price: 45
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.
  • “263_20 Total Cleaning Service Solutions” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
4 Mar 2021, 17:34 GMT
Last source update
4 Mar 2021, 17:34 GMT
Authority reference
263_20
FTS notice number
2021/S 000-004387
Classification (CPV)
Accommodation, building and window cleaning servicesCleaning servicesDecontamination equipmentEnvironmental decontamination servicesOffice, school and office equipment cleaning services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02987a Find a Tender
Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 46admitted to the panel · see the list ↓
Bids received 7433 from SMEs · busiest of 6 lots
Contracts signed 6latest 4 Jan 2021

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £1,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • General Cleaning (Including Window Cleaning and External Cleaning)

    Signed
    4 Jan 2021
    Value
    £37,500,000
    Status
    active

  • Deep and Specialist Cleaning

    Signed
    4 Jan 2021
    Value
    £6,500,000
    Status
    active

  • Hydrogen Peroxide Vapour (HPV) Decontamination Systems

    Signed
    4 Jan 2021
    Value
    ceiling above
    Status
    active

  • Ultra Violet-C (UVC) Decontamination Systems

    Signed
    4 Jan 2021
    Value
    ceiling above
    Status
    active

  • Hydrogen Peroxide Vapour (HPV) Decontamination Services

    Signed
    4 Jan 2021
    Value
    ceiling above
    Status
    active

  • Ultra Violet-C (UVC) Decontamination Services

    Signed
    4 Jan 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · General Cleaning (Including Window Cleaning and External Cleaning)74bids · 74 electronic33——
2 · Deep and Specialist Cleaning74bids · 74 electronic33——
3 · Hydrogen Peroxide Vapour (HPV) Decontamination Systems74bids · 74 electronic33——
4 · Ultra Violet-C (UVC) Decontamination Systems74bids · 74 electronic33——
5 · Hydrogen Peroxide Vapour (HPV) Decontamination Services74bids · 74 electronic33——
6 · Ultra Violet-C (UVC) Decontamination Services74bids · 74 electronic33——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email, phone

Framework contractors & participating bidders

50 commercial parties on the notice
Show 40 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.