Find a TenderAwarded
Published 1 Mar 2022, 14:52 GMT

Official UK procurement notice

3023/JN - Dilution Refrigerator and Magnet System

Official notice

Authority: University of Sheffield (Education)

GoodsOpen procedure
Published estimate£685,000exc. VAT2.3% above published estimate
Submissions closed 4 Apr 2022awarded 28 Jun 2022
Awarded to Oxford Instruments Nanotechnology Tools Limited
Contract term Ends 6 Dec 2022starts 5 Dec 2022

What is being bought

Published requirement description

The Department of Physics and Astronomy at The University of Sheffield, with funding from the Science and Technology Facilities Council (STFC) requires a dilution refrigerator and magnet system for use in a search for hidden sector dark matter. The dilution refrigerator will be appropriate for cooling a two-component payload, consisting of (i) An electromagnetic resonator, such as a conducting-wall resonant cavity; and (ii) Ultra-low-noise readout electronics in as close proximity as possible to the resonator, allowing them to be coupled together. The space for the electromagnetic resonator should be threaded by a static magnetic field of nominal magnitude 8T, The ultra-low-noise readout electronics should be in a magnetic-field-free region, with magnetic field exclusion achieved via a combination of a field compensation coil and passive normal-conducting and superconducting shields mounted in the bore of the compensation coil. The operating base temperature of the refrigerator should be not more than 10mK at the mixing chamber plate, where the cooling power should be at least 12 microwatts at 20mK and at least 400 microwatts at 100mK. The experiment will run cold and at with the magnetic field threading the cavity for at least 6 months at a time without need to be warmed up. The refrigerator should utilize mechanical pre-cooling to a sufficiently low temperature for the dilution refrigerator to operate, so that the only liquid cryogens that are required are the helium3/helium4 mixture in the closed cycle dilution refrigerator unit and some liquid nitrogen that may be required for a cold trap in the gas handling unit. The system should incorporate its own reliable control system and software for ease of control, and this control system should also be remotely operable from the data acquisition system of the experiment, via an appropriate cable interface. A schedule of tests required to demonstrate function upon delivery of the apparatus are supplied in the technical specification.

CPV: Laboratory, optical and precision equipments (excl. glasses)

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Contract period: 5 Dec 2022 – 6 Dec 2022
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 85%Price: 15%
Published award criteria (2)
  • Quality: 85
  • Price: 15
What this means for your bid
  • Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Mar 2022, 14:52 GMT
Last source update
4 Jul 2022, 13:38 BST
Award evaluation window
4 Apr 2022 – …
Authority reference
3023/JN
FTS notice number
2022/S 000-018163
Classification (CPV)
Laboratory, optical and precision equipments (excl. glasses)
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-031c6d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
4 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
4 Apr 2022, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

4 Apr 2022 → 5 Dec 2022 · 4 dates
  1. Submission deadline
    4 Apr 2022, 12:00 BST
  2. Bids opened
    4 Apr 2022, 12:01 BST
  3. Notice published
    4 Jul 2022, 13:38 BST
  4. Contract starts
    5 Dec 2022

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Jul 2022, 13:38 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £700,6281 contract exc. VAT
Bids received 2
Contracts signed 1latest 28 Jun 2022
Awarded toValueDateStatus
Oxford Instruments Nanotechnology Tools LimitedDilution Refrigerator and Magnet System£700,628 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic0——

Contracting authority & participating public bodies

UNIVERSITY OF SHEFFIELD

Contracting authorityEducationBody governed by public lawEducation Western Bank, SHEFFIELD, Yorkshire & Humber, S102TNContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The University of SheffieldReview body SheffieldContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria