Academy Transformation Trust - Total Facilities Management Solution

The Requirement

The Academy Transformation Trust (‘ATT or Trust’) have 20 academies across their portfolio, with a mix of 10 Primary schools and 10 secondary schools. The successful Supplier will be required to provide facilities management services across all academies.

The contract covers the scope for the provision of all building services, planned and preventative maintenance of all M&E assets, ad-hoc engineering support (including out of hours and/or remote support) and the maintenance of a detailed and up-to-date asset register,

The following services are included, but not limited to

• Internal Lighting
• Building Maintenance System (BMS)
• External Lighting
• High Level Railing Safety & Maintenance
• Emergency Lighting
• Heating
• Fire Safety Risk Assessments (incl extinguishers, fire alarm & bell testing)
• Air Handling Units (incl ductwork)
• CCTV & Intruder Alarms (incl. key holding & out of hours monitoring)
• Mansafe System
• Automatic Doors & Shutters
• Distribution Board and Consumer Units
• Access Control
• Gas Meters, Detection & Safety Systems (incl. solenoid valves)
• Kitchen/Catering Equipment (incl ductwork)
• Plant Room Maintenance (incl. boilers & flues)
• Lightning Protection
• Heaters & Exchangers (incl. pressure systems & underfloor heating)
• Water Systems Risk Assessments (incl. sampling, legionella, mains and storage)

-Lifts

• Drainage
• Refuse Collection
• Hand Dryers
• PAT Testing
• Science Room Fume Cupboards
• Grounds Maintenance
• Fan Systems
• Site supervision services

The Trust are seeking a suitably experienced contractor who can evidence working within the education sector. The successful contractor will have a proven track record in directly delivering and managing technically demanding Facilities Management services, and already have a strong operational base nationally. This is important to allow for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

TUPE is expected to apply to an onsite, dedicated team. It is anticipated that some of the employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) to continue contributing to the scheme. Suitable cover should be provided through a base of Engineers for absence, expected and unexpected. Outside of this, it is expected that the successful Contractor may need to engage the services of specialist sub-contractors, where necessary.

ATT expects to retain elements of maintenance provision which will be delivered by their internal team and the incoming contractor shall be expected to interface effectively with ATT internal teams.

A suitable Computer Aided Faculties Management (CAFM) system is expected to be required.

Further information can be found in the SQ Document.