Official UK procurement notice
Access Lift Installation, Servicing and Maintenance
Authority: City of York Council (Local council)
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE2)
Published estimate£3,600,000≈ £1.2m / year · £4,500,000 inc. VAT · 2 value updates
Submissions closed 23 Oct 2026
Next notice expected 15 Jul 2025
Contract term 3 yrsends 10 Jan 2030 · up to 10 Jan 2032 with extensions · starts 11 Jan 2027
What is being bought
Published requirement descriptionThe City of York Council has an opportunity for Access Lift Installation, Servicing and Maintenance
CPV: Lift installation work · Lift-maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (8)
- Customer Satisfaction and Complaint Management: 15%
- Preventing Issues: 8%
- Communication with Customers: 7%
- Approach to Health & Safety: 8%
- Capacity Question: 6%
- Project Delivery: 6%
- Price: 40%
- Social Value and Environmental Responsibility: 10%
Published award criteria (8)
- Price
- Customer Satisfaction and Complaint Management
- Preventing Issues
- Communication with Customers
- Approach to Health & Safety
- Capacity Question
- Project Delivery
- Social Value and Environmental Responsibility
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 May 2025, 12:27 BST
- Last source update
- 27 Oct 2026, 10:34 GMT
- Award evaluation window
- Submission end – 27 Nov 2026
- Authority reference
100114186- FTS notice number
2026/S 000-089163- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0528c2Find a Tender
Review and risk notes
- Risks
The Council may need to consider contract modifications arising from unforeseen site conditions, health and safety requirements, regulatory change or supply-chain issues
How it was run
Official noticeRun through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Access & registration note: Free · 5–10 minutes
- Submission deadline
- 23 Oct 2026, 12:00 BST
- Clarification deadline
- 16 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
29 May 2025 → 11 Jan 2027 · 9 dates- Planning notice published29 May 2025, 12:27 BST
- Next notice expected15 Jul 2025, 23:59 BST
- Market engagement116 days ago2 Jul 2026, 23:59 BST
A questionnaire has been published on our Yortender tendering system which we would like interested organisation to complete and return via the tendering system
- Tender notice published36 days ago21 Sept 2026, 13:45 BST
- Clarification questions by11 days ago16 Oct 2026, 12:00 BST
- Submission deadline4 days ago23 Oct 2026, 12:00 BST
- Latest notice published2h ago27 Oct 2026, 10:34 GMT
- Today27 Oct 2026
- Award decision expected byin 31 days27 Nov 2026, 23:59 GMT
- Contract startsin 75 days11 Jan 2027
Notice history
9 events · 4 releases on Find a Tender · since 29 May 2025- Pipeline notice published29 May 2025, 12:27 BSTUK1
- Preliminary market engagement notice published4 Jun 2026, 10:36 BSTUK2
- Published value published: £2,384,0004 Jun 2026, 10:36 BST
- Tender notice published21 Sept 2026, 13:45 BSTUK4
- Published value updated to £3,600,00021 Sept 2026, 13:45 BSTwas £2,384,000
- Status changed to active21 Sept 2026, 13:45 BST
- Deadline published: 23 Oct 2026, 12:00 BST21 Sept 2026, 13:45 BST
- Procurement termination notice published27 Oct 2026, 10:34 GMTUK12
- Status changed to complete27 Oct 2026, 10:34 GMT
Routine re-releases (4)
- 2025-05: 1 release · 29 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 26 Oct 2026 | CancelledThe decision to abandoned this procurement process is based on a number of factors such as the volume of extra information that it has come to light is required during the clarification period. The clarifications have highlighted there are a number of areas within the tender pack that need to be reviewed and amended. It is of paramount importance that the tender pack provided is robust and clear to encourage an equal and like for like evaluation of all submitted bids. City of York Council believe that this would be difficult to achieve on the current process given the volume of extra information we would need to publish during the procurement process. |
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender