Official UK procurement notice
Aspire Academy Trust - Provision of Outsourced Catering Service
Authority: Aspire Academy Trust (Public body)·On behalf of: PHP Law LLP
What is being bought
Published requirement descriptionThis tender opportunity has been issued by Aspire Academy Trust (“the Trust”). The proposed contract will be for the provision of Outsourced Catering Service to the Trust. The Trust is seeking a Contractor that will deliver the service for this contract, providing a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the catering services requirement. In addition to the above, the Contractor shall: a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers transparency and visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract delivery as a whole. b. fully utilise the benefits, from a centralised strategy and approach for both parties, continually improving the quality and uptake of meals, particularly for FSM pupils. c. operate a standard approach across all schools, delivering an exemplary quality of service whilst harnessing a continuous drive for improvement throughout the contract term. d. ensure a high-quality food offering, whilst delivering value for money for schools, pupils and parents using the services. e. offer a service that is aligned to the vision, value and ethos of the Trust. f. be responsible for TUPE of existing staff.
CPV: School catering services
The lotProcurement structure
single lot · value publishedLot #1PlannedRenewalPublished value£12,000,000
- Economic & financial standing
Risks to contract performance are: Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a matereial breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of fire and security systems. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks.
- Technical & professional ability
Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Guaranteed Position: 40%
Published award criteria (2)
- Quality
- Guaranteed Position
- Economic & financial standing
Risks to contract performance are: Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a matereial breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of fire and security systems. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks.
- Technical & professional ability
Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 18 Jun 2025, 16:14 BST
- Last source update
- 14 Jul 2025, 10:00 BST
- Award evaluation window
- Submission end – 25 Oct 2025
- Authority reference
ASP01.49- FTS notice number
2025/S 000-033459- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-054f59Find a Tender
- Risks
Risks to contract performance are: Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a matereial breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of fire and security systems. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks.
How it was run
Official notice- Submission deadline
- 29 Sept 2025, 12:00 BST
- Clarification deadline
- 22 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
18 Jun 2025 → 5 Jan 2026 · 8 dates- Planning notice published18 Jun 2025, 16:14 BST
- Latest notice published14 Jul 2025, 10:00 BST
- Market engagement6 Aug 2025, 00:59 BST
Attend a Virtual Q&A with the Trust on Tuesday 5th August 9:30 via MS Teams Microsoft Teams Meeting ID: 341 894 193 977 Passcode: zX7yK7Pm
- Tender notice expected12 Aug 2025, 00:59 BST
- Clarification questions by22 Sept 2025, 12:00 BST
- Submission deadline394 days ago29 Sept 2025, 12:00 BST
- Award decision expected by368 days ago25 Oct 2025, 00:59 BST
- Contract starts296 days ago5 Jan 2026
Notice history
2 events · 1 release on Find a Tender · since 18 Jun 2025- Planned procurement notice published18 Jun 2025, 16:14 BSTUK3
- Preliminary market engagement notice published14 Jul 2025, 10:00 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- PHP Law LLPProcess contact pointProcuring entityProcurement Consultant
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender