Find a TenderAwarded
Published 26 Apr 2023, 14:41 BST

Official UK procurement notice

Audio Visual Services 062-2022 at MCCCL

Official notice

Authority: Manchester City Council (Local council)

Framework agreementServicesOpen procedureSME suitable
Framework ceiling (notional)£5,000,000framework ceiling, not attributable revenue
Submissions closed 2 Jun 2023awarded 29 Jun 2023
Framework period 3 yrsends 31 Jul 2026 · extension options published · starts 1 Aug 2023

What is being bought

Published requirement description

Manchester Central is currently looking for a Contractor to provide a range of Audio-Visual

Services at Manchester Central. The Contract will be for a period of three (3) years with the

option to extend for a further two (2) years from the commencement date of services. The

potential revenue to the contractor is estimated at £1 million per year.

Site visits are available upon request. Please email l.sheldon@manchestercentral.co.uk to

book an appointment

The successful bidder will be the sole supplier of:

Provision of AV services within Exchange Auditorium. The successful bidder will invoice

Manchester Central directly for the provision of Exchange Auditorium AV. The successful

bidder will purchase the fixed auditorium AV equipment from Manchester Central upon

commencement of the Contract and will be responsible for the management and upkeep of

the equipment thereafter (as detailed in Appendix 6). At the end of the Contract, the

successful bidder will offer Manchester Central, or other successful bidding participant, the

opportunity to acquire the fixed Exchange Auditorium equipment at market value.

Provision of AV services for basic Client packages relative to current fixed rates, such basic

packages will be included into the venue sale by Manchester Central (Appendix 2). The

successful bidder will invoice Manchester Central directly for the provision of basic Client

packages.

Provision of free AV services for a number of Manchester Central’s events, including annual

staff conferences, client sales visits and basic internal meetings, including use of any fixed

equipment. To the value of £25k

The successful bidder will be Manchester Central’s preferred supplier for:

Provision of AV services for bespoke Client packages, of which prices have been directly

agreed with Manchester Central’s Clients. The successful bidder will invoice Clients directly

for bespoke packages. Audio Visual Services are deemed those such as sound vision and

lighting equipment; set and staging; graphics; digital media; and theatre; including the

labour and transport necessary to provide these Services.

CPV: Repair and maintenance services of audio-visual and optical equipment

How this framework works

From the published notice
Bids received
3 bids received · 1 suppliers appointed
Framework period
3 yrs from 1 Aug 2023

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 3 yrs
Contract period: 1 Aug 2023 – 31 Jul 2026 (3 yrs)
Delivery: North West
Extensions: The Contract period will be for three (3) years with the option to extend for a further two (2) years. It is intended for the contract to commence in August 2023.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 40%Environmental: 20%
Published sub-criteria (4)
  • Quality: 30%
  • Presentation: 10%
  • price: 40%
  • Sustainability: 20%
Published award criteria (4)
  • Quality: 30
  • Sustainability: 20
  • Presentation: 10
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Audio Visual Services 062-2022 at MCCCL” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
26 Apr 2023, 14:41 BST
Last source update
30 Jun 2023, 10:42 BST
Award evaluation window
2 Jun 2023 – …
Authority reference
DN639730
FTS notice number
2023/S 000-018633
Classification (CPV)
Repair and maintenance services of audio-visual and optical equipment
Delivery area
North West (UKD3)
Official registry OCID
ocds-h6vhtk-03c46a Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
2 Jun 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
2 Jun 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

2 Jun 2023 → 1 Aug 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    2 Jun 2023, 12:00 BST
  2. Bids opened
    2 Jun 2023, 12:00 BST
  3. Notice published
    30 Jun 2023, 10:42 BST
  4. Contract starts
    1 Aug 2023, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    30 Jun 2023, 10:42 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 33 from SMEs
Contracts signed 1latest 29 Jun 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 018633-2023-1

    Signed
    29 Jun 2023
    Value
    £960,000
    Period
    … – 31 Jul 2026
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic3——

Contracting authority & participating public bodies

Manchester City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Manchester Central, Petersfield, Manchester, North West, M2 3GXContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Manchester Central Convention Complex LimitedReview body Manchester

Framework contractors & participating bidders

1 commercial party on the notice
  • Sterling Event Group LimitedFramework contractor UNIT 1B & 2 RINGWAY TRADING ESTATE, SHADOWMOSS ROAD, MANCHESTER, UK, M22 5LHContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.