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Published 17 Jun 2025, 11:24 BST

Official UK procurement notice

Cambridge City Council - Tenant Census

Official notice

Authority: Cambridge City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£35,000≈ £35k / year · £35,000 inc. VAT
Submissions closed 26 Jun 2025
Contract term 1 yrends 31 Jul 2026 · starts 1 Aug 2025

What is being bought

Published requirement description

Cambridge City Council invites quotations for the delivery of a census style 'Getting to Know You' survey to reach all of our tenants by September 2025.

The purpose of the survey is to collect up to date demographic information about those living in our council properties. This specification outlines the Council's requirements for a suitably qualified and experienced organisation to undertake this survey on behalf of the Council in line with the expectations of the Regulator of Social Housing.

CPV: Customer survey services · Survey services

The lotProcurement structure

single lot · value published
Lot #1 1 yrSMEPublished value£35,000
Contract period: 1 Aug 2025 – 31 Jul 2026 (1 yr)Value: £35,000 exc. VAT · £35,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 1. Please provide an outline on how you will meet the specification. (max 1,000 words) 10% 2. Please provide further detail based on the proposed methodology in Section 1 or suggest an alternative approach. (max 750 words) 10% 3. Please provide a breakdown of how you would undertake the survey to ensure the acceptable level of return (Section 1). Include what actions you will take to boost response rates, such as calling from a local number for telephone surveys. (max 750 words) 10% 4. Please provide an outline of how you can offer reasonable adjustments for different tenants answering the survey, such as providing the survey in different formats and languages and translating the results. (max 750 words) 10% 5. Please provide detail on any material you can provide to assist with our communications campaign surrounding the survey (Section 1). (max 500 words) 10% 6. Please provide detail on how your approach to data collection and validation will ensure proper data integration into our housing management system (Section 2). (max 750 words). 10% 7. Please provide a plan on how you will deliver the project to the proposed timeline and add necessary detail, (section 3), including how the contract will be resourced. (max 750 words) 10% 8. Please provide experience and qualifications relevant to this project and any references from similar projects. (max 1,000 words) 10% Price 20%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Jun 2025, 11:24 BST
Last source update
17 Jun 2025, 11:24 BST
Authority reference
DN776566
FTS notice number
2025/S 000-032859
Latest notice
Tender notice (UK4)
Classification (CPV)
Customer survey servicesSurvey services
Delivery area
East of England (UKH12)
Official registry OCID
ocds-h6vhtk-054e09 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
26 Jun 2025, 12:00 BST
Clarification deadline
19 Jun 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Jun 2025 → 1 Aug 2025 · 4 dates
  1. Tender notice published
    17 Jun 2025, 11:24 BST
  2. Clarification questions by
    19 Jun 2025, 12:00 BST
  3. Submission deadline
    26 Jun 2025, 12:00 BST
  4. Contract starts
    1 Aug 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    17 Jun 2025, 11:24 BST
    UK4

Contracting authority & participating public bodies

Cambridge City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCBT-6819-NDPJ The Guildhall, Cambridge, East of England, CB2 1BYContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender