Find a TenderAwarded

Published 31 Aug 2021, 11:15 BST

Official UK procurement notice

Catering Services at Portchester Community School

Official notice

Authority: Hampshire County Council (Local council)·Consortium: 2 public authorities

ServicesRestricted procedureSME suitable

Sectors: Hotel, restaurant and retail trade services (55) Delivery: South East (UKJ)South West (UKK)

Awarded value£5,077,88810 contracts · exc. VAT

Submissions closed 30 Sept 2021awarded 23 Oct 2023

Awarded to Cater Link Limited +2 more9 awards

Contract term 4 yrsends 31 Oct 2025 · starts 1 Nov 2021

What is being bought

Published requirement description

Catering Services at Portchester Community School to commence 24th October 2023

Recurrence: January 2025

CPV: School catering services

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded 4 yrs

Contract period: 1 Nov 2021 – 31 Oct 2025 (4 yrs)

Delivery: South East, South West

Extensions: Contracts will be for an initial period of four years, with the option to extend for a further three years (in any combination). Contracts will be for a maximum of seven years.Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (6)

Contract Start Up: 10%
Operational Proposal: 25%
Menus: 15%
Marketing: 10%
Management Support: 10%
price: 30%

Published award criteria (6)

Contract Start Up: 10
Operational Proposal: 25
Menus: 15
Marketing: 10
Management Support: 10
Price: 30

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · January 2025
First published: 31 Aug 2021, 11:15 BST
Last source update: 21 Feb 2024, 09:25 GMT
Award evaluation window: 1 Oct 2021 – …
Authority reference: CC18060/008
FTS notice number: 2024/S 000-005608
Classification (CPV): School catering services
Delivery area: South East (UKJ)South West (UKK)
Official registry OCID: ocds-h6vhtk-02db1a Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Weblinks as detailed in II.2.4) Description of the procurement: - http://www.education.gov.uk/edubase/home.xhtml; - www.schoolswebdirectory.co.uk/localauthorities.php; - http://www.uk-universities.net/Colleges/England-Hampshire.html; - http://www.uk-universities.net/Universities/England-Hampshire.html.

How it was run

Official notice

Submission deadline: 30 Sept 2021, 17:00 BST
Submission channel: {"written"}
Accepted languages: en
Bids opened: 1 Oct 2021, 14:00 BST

Timeline

30 Sept 2021 → 21 Feb 2024 · 4 dates

Submission deadline
30 Sept 2021, 17:00 BST
Bids opened
1 Oct 2021, 14:00 BST
Contract starts
1 Nov 2021
Notice published
21 Feb 2024, 09:25 GMT

Notice history

3 events · 4 releases on Find a Tender · since 9 Nov 2022

Status changed to complete
9 Nov 2022, 15:07 GMT
Procurement method changed
9 Nov 2022, 15:07 GMT
Buyer details updated
30 Aug 2023, 13:39 BST

Routine re-releases (4)

2021-08: 1 release · 31 Aug 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 11

Awarded value £5,077,88810 contracts exc. VAT

Bids received 61 from SMEs

Contracts signed 10latest 23 Oct 2023

Awarded to	Value	Date	Status
Cater Link Limited	£619,220 †	—	Awarded
Cater Link LimitedCatering Services at Cadland Primary School	£494,806 †	—	Awarded
Cater Link LimitedCatering Services at Wyvern College	£525,000 †	—	Awarded
Cater Link LimitedCatering Services at Noadswood School	£172,000 †	—	Awarded
Aspens Services LimitedCatering Services at Hook with Warsash Academy	£874,895 †	—	Awarded
Cater Link LimitedCatering Services at Regents Park Community College	£500,000 †	—	Awarded
Aspens Services LimitedCatering Services at Fareham Academy	£210,000 †	—	Awarded
Pabulum LtdCatering Services at St Mark's C of E Primary School	£633,766 †	—	Awarded
Aspens Services LimitedCatering Services at Frogmore Community College	£194,929 †	—	Awarded

2 further award records carry no date or value.

Contracts

Catering Services at Portchester Community School · Cater Link Limited
Signed
23 Oct 2023
Value
£619,220
Period
… – 31 Oct 2025
Status
active
Catering Services at Noadswood School · Cater Link Limited
Signed
23 Aug 2023
Value
£172,000
Period
… – 31 Oct 2025
Status
active
Catering Services at Wyvern College · Cater Link Limited
Signed
31 Jul 2023
Value
£525,000
Period
… – 31 Oct 2025
Status
active
Catering Services at Hook with Warsash Academy · Aspens Services Limited
Signed
31 Jul 2023
Value
£874,895
Period
… – 31 Oct 2025
Status
active
Catering Services at Regents Park Community College · Cater Link Limited
Signed
31 Jul 2023
Value
£500,000
Period
… – 31 Oct 2025
Status
active
Catering Services at St Katharine's C.E. (V.A) Primary School
Signed
5 Jul 2022
Value
£853,272
Period
… – 31 Oct 2025
Status
active
Catering Services at Frogmore Community College · Aspens Services Limited
Signed
16 Jun 2022
Value
£194,929
Period
… – 31 Oct 2025
Status
active
Catering Services at Cadland Primary School · Cater Link Limited
Signed
31 Mar 2022
Value
£494,806
Period
… – 31 Oct 2025
Status
active
Catering Services at St Mark's C of E Primary School · Pabulum Ltd
Signed
25 Mar 2022
Value
£633,766
Period
… – 31 Oct 2025
Status
active
Catering Services at Fareham Academy · Aspens Services Limited
Signed
9 Feb 2022
Value
£210,000
Period
… – 31 Oct 2025
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6bids · 6 electronic	1	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

HAMPSHIRE COUNTY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Castle, WINCHESTER, South East, SO238ZBContact name, email

Dispute resolution & review bodies

High Courts of England and WalesReview body London

Bidders & participating suppliers

4 commercial parties on the notice

Aspens Services LtdAwarded supplierGB-COH: 06561073 Worcester, West Midlands
Caterlink LtdAwarded supplierGB-COH: 03732298 Reading, South East
HC3SAwarded supplier Winchester, South East
Pabulum LtdAwarded supplierGB-COH: 003034174 Fleet, South East

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria