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Published 11 Mar 2022, 11:54 GMT

Official UK procurement notice

CHP Engine and Ancillary Maintenance

Official notice

Authority: THAMES WATER UTILITIES LIMITED

Framework agreement9 lotsServicesNegotiated procedure with prior call for competitionMax 9 lots per supplier
Sectors: Repair & Maintenance (50) Delivery: London (UKI)South East (UKJ)
Framework ceiling (notional)£44,800,000total for 9 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 14 Mar 2022
Lots 9max 9 won per supplier

What is being bought9 lots · detail below

Published requirement description

Thames Water Utilities Limited intends to award a number of agreements for the repair and maintenance (R&M) and supply of parts & spares for CHP engines and ancillary equipment used on Waste Treatment sites.

We currently have 44 CHP engines across 23 waste water sites that require both planned and reactive maintenance.

There are nine lots being offered;

Lot 1 - Jenbacher Engine - Planned & reactive maintenance & parts

Lot 2 - MWM Engine - Planned & Reactive maintenance, Parts, & Technical Support

Lot 3 - Cummins Engine - Planned & reactive maintenance & parts

Lot 4 - Caterpillar & MAN Engines - Planned & Reactive Maintenance and parts

Lot 5 - Turbo Chargers - Supply, R&M and Spares

Lot 6 - Heat Exchangers - Supply, R&M inc. cleaning, Spares & replacement

Lot 7 - CHP Ancillary Parts - Supply, Starter Motors, Batteries and Actuators

Lot 8 - Gas Filtration - Supply, Parts, Service, gas analysis

Lot 9 - Alternators - Supply, R&M and Spares

  • Recurrence: Between 4 and 8 years

CPV: Engine parts · Repair and maintenance services · Repair and maintenance services of machinery · Wastewater-plant repair and maintenance work

How this framework works

From the published notice
Places
up to 10 suppliers

Lots and requirements (9)Procurement structure

9 lots · all with a published value · win at most 9 of them

Every one of these 2 lots carries the same published figure, £3,200,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Jenbacher Engine - Planned & reactive maintenance & partsRenewalPublished value£4,800,000

Repair and maintenance services of Jenbacher CHP Engines - Planned & Reactive maintenance, supply of Parts, across the Thames Water region. Thames Water currently have 12 Jenbacher engines across our waste sites. Planned servicing will be specified around current formalised maintenance tasks. Supply of engines spares and parts for Jenbacher Engines across the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & equivalent universal parts that can meet the functional specification of their OEM parts. This lot will be awarded to a single supplier.

Delivery: London, South East · Whole of Thames Water Region
Extensions: Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years. · Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed
34312000 Engine parts45259100 Wastewater-plant repair and maintenance work50000000 Repair and maintenance services
Lot #2MWM Engine - Planned & Reactive maintenance, Parts, & Technical SupportRenewalPublished value£24,000,000

Repair and maintenance services of MWM CHP Engines - Planned & Reactive maintenance, supply of Parts, & Technical Support across the Thames Water region. Thames water currently have 24 MWM engines across our waste sites. Planned servicing will be specified around current formalised maintenance tasks. Supply of engines spares and parts for MWM Engines across the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & equivalent universal parts that can meet the functional specification of their OEM parts. Thames will also require telephone & on-site support as part of this procurement. We will award to multiple suppliers with direct award for estimated spend under £15,000 and emergency work and mini competitions undertaken for all other works between all awarded suppliers. We expect to award up to 5 suppliers.

Delivery: London, South East · Whole of Thames Water Region
Extensions: Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years · Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 yearSecond stage: up to 7 candidates invited to tenderVariant bids: allowed
34312000 Engine parts45259100 Wastewater-plant repair and maintenance work50000000 Repair and maintenance services
Lot #3Cummins Engine - Planned & reactive maintenance & partsRenewalceiling above

Repair and maintenance services of Cummins Engine - Planned & reactive maintenance & supply of parts across the Thames Water region. Thames water currently have 3 Cummins engines across our waste sites. Planned servicing will be specified around current formalised maintenance tasks. Supply of engines spares and parts for Cummins Engines in the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & equivalent universal parts that can meet the functional specification of their OEM parts. This lot will be awarded to a sole supplier

Delivery: London, South East · Whole of Thames Water Region
Extensions: Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years · Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 yearsSecond stage: up to 5 candidates invited to tenderVariant bids: allowed
34312000 Engine parts45259100 Wastewater-plant repair and maintenance work50000000 Repair and maintenance services
Lot #4Caterpillar & MAN Engines - Planned & Reactive Maintenance and partsRenewalPublished value£2,400,000

Repair and maintenance services of Caterpillar & MAN Engines - Planned & Reactive Maintenance and supply of parts across the Thames Water region. Thames water currently have 5 Caterpillar & MAN engines across our waste sites. Planned servicing will be specified around current formalised maintenance tasks. Supply of engines spares and parts for Caterpillar & MAN Engines in the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & equivalent universal parts that can meet the functional specification of their OEM parts. This lot will be awarded to a sole supplier.

Delivery: London, South East · Whole of Thames Water Region
Extensions: Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years · Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 yearsSecond stage: up to 5 candidates invited to tenderVariant bids: allowed
34312000 Engine parts45259100 Wastewater-plant repair and maintenance work50000000 Repair and maintenance services
Lot #5Turbo Chargers (R&M and Spares)RenewalPublished value£1,600,000

Supply, repair and maintenance services of Turbo Chargers including parts/spares across the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & universal parts that can meet the functional specification of their OEM parts. We will award to multiple suppliers where, if spend is under £10K or it is an emergency requirement (due to reactive nature of the work), one supplier will be appointed by direct award for the whole Thames Water estate. We will award to multiple suppliers with direct award for estimated spend under £10,000 and emergency work and mini competitions undertaken for all other works between all awarded suppliers. We are expecting to award to up to 3 suppliers.

Delivery: London, South East · Whole of Thames Water Region
Extensions: Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years. · Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years.Second stage: up to 6 candidates invited to tenderVariant bids: allowed
34312000 Engine parts45259100 Wastewater-plant repair and maintenance work50000000 Repair and maintenance services
Lot #6Heat Exchangers (R&M inc. cleaning, Spares & replacement)RenewalPublished value£4,000,000

Supply, repair and maintenance services of Heat Exchangers (R&M inc. cleaning, Spares & replacement) across the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & universal parts that can meet the functional specification of their OEM parts. The main types of Heat exchangers Thames currently are sourcing are plate, Shell & Tube, Spiral and Radiator/Dry air. We will award to multiple suppliers with direct award for estimated spend under £15,000 and emergency work and mini competitions undertaken for all other works between all awarded suppliers. We are expecting to award up to 3 suppliers.

Delivery: London, South East · Whole of Thames Water Region
Extensions: Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years · Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years.Second stage: up to 6 candidates invited to tenderVariant bids: allowed
45259100 Wastewater-plant repair and maintenance work50000000 Repair and maintenance services
Lot #7CHP Ancillary Parts - Starter Motors, Batteries and ActuatorsRenewalPublished value£800,000

Supply, repair and maintenance services of CHP Ancillary Parts - Starter Motors, Batteries and Actuators

across the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & universal parts that can meet the functional specification of their OEM parts. The main types of battery we use are Optima and Odyssey Lucas. The main types of Actuators we use are Heinzemann, Siemens and ARI-Armaturen Control Valves. The main starter motors we use are Bosch, Mahle, American Delco and Nikko. We will award to multiple suppliers with direct award for estimated spend under £5,000 and emergency work and mini competitions undertaken for all other works between all awarded suppliers. We are expecting to award up to 5 suppliers.

Delivery: London, South East · Whole of the Thames Water Region
Extensions: Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years · Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 yearsSecond stage: up to 8 candidates invited to tenderVariant bids: allowed
34312000 Engine parts45259100 Wastewater-plant repair and maintenance work50000000 Repair and maintenance services
Lot #8Gas Filtration (Parts, Service, gas analysisRenewalceiling above

Supply, repair and maintenance services Gas Filtration (Parts, Service, gas analysis) across the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & universal parts that can meet the functional specification of their OEM parts. The technologies that we currently utilise are activated carbon and PPTek. We will award to multiple suppliers with direct award for estimated spend under £10,000 and emergency work and mini competitions undertaken for all other works between all awarded suppliers. We are expecting to award up to 5 suppliers.

Delivery: London, South East · Whole of the Thames Water Region
Extensions: Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years · Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 yearsSecond stage: up to 8 candidates invited to tenderVariant bids: allowed
34312000 Engine parts45259100 Wastewater-plant repair and maintenance work50000000 Repair and maintenance services
Lot #9Alternators (R&M and Spares)RenewalPublished value£800,000

Supply, repair and maintenance services Alternators (R&M and Spares) across the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & universal parts that can meet the functional specification of their OEM parts. The main types of alternator that are currently being used are Marelli Motori, AVK, Stamford and Leroy Somer. We will award all orders using mini competition with up to 3 suppliers.

Delivery: London, South East · Whole of the Thames Water Region
Extensions: Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years · Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 yearsSecond stage: up to 6 candidates invited to tenderVariant bids: allowed
34312000 Engine parts45259100 Wastewater-plant repair and maintenance work50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    As detailed in the PQQ

Legal form for consortia
Consortia may be required to form a legal entity prior to any award
Shortlisting
As detailed in the PQQ
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • “CHP Engine and Ancillary Maintenance” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · Between 4 and 8 years
First published
11 Mar 2022, 11:54 GMT
Last source update
31 Mar 2022, 15:13 BST
Authority reference
FA1663
FTS notice number
2022/S 000-008707
Classification (CPV)
Engine partsRepair and maintenance servicesRepair and maintenance services of machineryWastewater-plant repair and maintenance work
Delivery area
London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-031860 Find a Tender
Contract terms summary

As detailed in the ITN

Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Thames Water Utilities Ltd will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Publisher note: All suppliers who wish to respond to this notice must request a pre-qualification questionnaire (PQQ) by using the link in Section I.3) of this notice, i.e. https://www.thameswater.co.uk/procurement All applicants will receive an email from procurement.support.centre@thameswater.co.uk containing their log on details into our Smartsource Portal in order to access the PQQ documents. If the project requires it you will receive an additional and separate survey to complete for Data Protection. Note that your client may be Thames Water Utilities Limited or another company within the Kemble Water group structure.

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
14 Mar 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Bid validity
270 days from the deadline
Deposits and guarantees
Bonds and/or parent company guarantees of performance and financial standing may be required
Detailed submission instructions & authority contactsFrom official release

www.thameswater.co.uk/procurement ↗

Timeline

14 Mar 2022 → 31 Mar 2022 · 2 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    14 Mar 2022, 12:00 GMT
  2. Notice published
    31 Mar 2022, 15:13 BST

Notice history

5 events · 4 releases on Find a Tender · since 18 Mar 2022
  1. Deadline moved to 28 Mar 2022, 12:00 BST
    18 Mar 2022, 15:01 GMT
    +7 days · was 21 Mar 2022, 12:00 GMT
  2. Published value published: £44,800,000
    18 Mar 2022, 15:01 GMT
  3. Status changed to active
    18 Mar 2022, 15:01 GMT
  4. Procurement method changed
    18 Mar 2022, 15:01 GMT
  5. Deadline moved to 14 Mar 2022, 12:00 GMT
    18 Mar 2022, 15:01 GMT
    -14 days · was 28 Mar 2022, 12:00 BST
Published amendments (3 · 3 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.214 Mar 202221 Mar 2022+7 d
—DeadlineAdministrative information · IV.2.221 Mar 202228 Mar 2022+7 d
—DeadlineTime limit for receipt of tenders or requests to participate · IV.1.228 Mar 20228 Apr 2022+11 d

Thames Water have extended the PQQ submission deadline for this project until 12 noon on Monday 21st March 2022

Please note the deadline for the PQQ to be submitted by is now 28 March 2022, at 12 noon.

1 amendment published without a description.

Routine re-releases (4)
  • 2022-03: 1 release · 11 Mar 2022

Contracting authority & participating public bodies

THAMES WATER UTILITIES LIMITED

Contracting authorityWater Reading, South East, RG1 8DBContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Thames Water Utilities LtdReview body Reading

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria