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Published 17 Nov 2023, 08:33 GMT

Official UK procurement notice

Civic Centre & Bognor Regis Town Hall Provision of Concierge & Security Services

Official notice

Authority: Arun District Council (Local council)

ServicesOpen procedure
Sectors: Business Services & Consultancy (79) Delivery: South East (UKJ27)
Published estimate£350,000≈ £70k / year
Submissions closed 18 Dec 2023awarded 25 Apr 2024
Awarded to Guardian FM
Contract term 5 yrsends 31 Mar 2029 · starts 1 Apr 2024

What is being bought

Published requirement description

The Authority has a duty of care to ensure the safety of staff, customers and the building. The Authority is looking to appoint a single supplier to supply a concierge & security service at Arun District Council Civic Centre Littlehampton and Bognor Regis Town Hall

The Authority is looking to enter into a contract initially for a 3 year period with the option to extend for a further 2 years on a 1+1 basis

CPV: Security services

The lotProcurement structure

single lot · value published
Lot #1***This Notice is on Behalf of Arun District Council***Awarded 5 yrsPublished value£350,000

***This Notice is on Behalf of Arun District Council***

Arun District Council Civic Centre & Bognor Regis Town Hall

require the provision of SIA trained security officers at both sites daily to provide a general concierge and security services.

The authority has a duty of care to ensure the safety of our staff, customers and the building.

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)
Delivery: South East
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (4)
  • Quality criterion name: Staffing the Service: 20%
  • Quality criterion name: Service Continuity and Delivery: 20%
  • Quality criterion name: Professional Approach to Challenges: 20%
  • price: 40%
Published award criteria (4)
  • Quality criterion name: Staffing the Service: 20%
  • Quality criterion name: Service Continuity and Delivery: 20%
  • Quality criterion name: Professional Approach to Challenges: 20%
  • Price: 40%
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
17 Nov 2023, 08:33 GMT
Last source update
17 May 2024, 16:15 BST
Award evaluation window
18 Dec 2023 – …
Authority reference
ADC - 036388
FTS notice number
2024/S 000-015759
Classification (CPV)
Security services
Delivery area
South East (UKJ27)
Official registry OCID
ocds-h6vhtk-041aab Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
18 Dec 2023, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
18 Dec 2023, 14:30 GMT
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/sesharedservices/asp… ↗

Timeline

18 Dec 2023 → 17 May 2024 · 4 dates
  1. Submission deadline
    18 Dec 2023, 14:00 GMT
  2. Bids opened
    18 Dec 2023, 14:30 GMT
  3. Contract starts
    1 Apr 2024, 00:00 BST
  4. Notice published
    17 May 2024, 16:15 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    17 May 2024, 16:15 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £350,0001 contract exc. VAT
Bids received 11
Contracts signed 1latest 25 Apr 2024
Awarded toValueDateStatus
Guardian FM£350,000 †—Awarded

Contracts

  • Contract 015759-2024-1 · Guardian FM

    Signed
    25 Apr 2024
    Value
    £350,000
    Period
    … – 31 Mar 2029
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
11bids———

Contracting authority & participating public bodies

Arun District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Arun Civic Centre, 1 Maltravers Rd, Littlehampton, South East, BN17 5LFContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria