Official UK procurement notice
Cleaning and associated services
Authority: Southampton Solent University (Education)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionContract for provision of cleaning and associated services
CPV: Cleaning and sanitation services · Cleaning services
The lotProcurement structure
single lot · value publishedLot #1Provision of cleaning and associated services across University campusesAwardedRenewalPublished value£10,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- staffing: 25%
- customer care: 15%
- service delivery: 20%
- presentation: 10%
- price: 30%
Published award criteria (5)
- staffing: 25
- customer care: 15
- service delivery: 20
- presentation: 10
- price: 30
- Suitability
In accordance with the Public Contracts Regulations 2015. To support the financial assessment the University will obtain a financial appraisal report from Creditsafe. This report provides the University with an overall Risk Score which will be used to assess the applicants financial standing. A suitable Performance Bond or Parent Company Guarantee may at the University's discretion be accepted and allowed to override a credit score classed as below expectation (49-26). A Creditsafe rating classed as Poor (25 or below) will be assessed as a fail and the bid will not be evaluated further. Further details are provided in the ITT. Minimum level(s) of standards possibly required: Organisations are advised that the following minimum insurance levels are required:
- Employers Liability 10 000 000 GBP,
- Public Liability 10 000 000 GBP,
- Product Liability 5 000 000 GBP.
For organisations with insurance levels in currencies other than GBP, equivalent currency standards at the time of submission will apply.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 May 2024, 16:39 BST
- Last source update
- 16 Apr 2025, 11:40 BST
- Award evaluation window
- 11 Jun 2024 – …
- Authority reference
23/E&F/84- FTS notice number
2025/S 000-015489- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0458e9Find a Tender
Publisher note: Contract Value is an estimate depending on any optional extensions and changes to campus infrastructure.
How it was run
Official notice- Submission deadline
- 11 Jun 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 11 Jun 2024, 12:01 BST
Timeline
11 Jun 2024 → 16 Apr 2025 · 3 dates- Submission deadline11 Jun 2024, 12:00 BST
- Bids opened11 Jun 2024, 12:01 BST
- Notice published16 Apr 2025, 11:40 BST
Notice history
2 events · 2 releases on Find a Tender · since 16 Apr 2025- Status changed to complete16 Apr 2025, 11:40 BST
- Buyer details updated16 Apr 2025, 11:40 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Hayward Services Ltd | £6,000,000 † | — | Awarded |
Contracts
Contract 015489-2025-1 · Hayward Services Ltd
- Signed
- 1 Sept 2024
- Value
- £6,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Provision of cleaning and associated services across University campuses | 4bids | — | — | — |
| Whole notice | — | — | — | £3,300,000 – £5,900,000 |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- CEDRReview body
Bidders & participating suppliers
1 commercial party on the notice- Hayward services LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria