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Published 22 Jul 2026, 14:21 BST

Official UK procurement notice

Cleaning Services for Tanbridge House School

Official notice

Authority: West Sussex County Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: South East (UKJ28)
Published estimate£875,000≈ £438k / year · £1,050,000 inc. VAT · 1 value update
Submissions closed 16 Sept 2026
Next notice expected 30 Jul 2026
Contract term 2 yrsends 31 Dec 2028 · up to 31 Dec 2029 with extensions · starts 1 Jan 2027

What is being bought

Published requirement description

Cleaning Services for Tanbridge House School 2027

  • The authority expects to re-tender this requirement around 31 Oct 2026, 23:59 GMT.
  • No preliminary market engagement: The school did not engage in any market testing, supplier questionnaires, or industry days prior to issuing the tender, there is no obligation to publish a UK2 notice.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsSMEPublished value£875,000
Contract period: 1 Jan 2027 – 31 Dec 2028 (2 yrs) · up to 31 Dec 2029 with extensionsValue: £875,000 exc. VAT · £1,050,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: A two year extension on the current terms
90919300 School cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality: 50%
  • Price: 50%
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 31 Oct 2026
First published
22 Jul 2026, 14:21 BST
Last source update
7 Aug 2026, 14:58 BST
Award evaluation window
Submission end – 16 Nov 2026
Authority reference
C24798
FTS notice number
2026/S 000-075378
Latest notice
Tender notice (UK4)
Classification (CPV)
School cleaning services
Delivery area
South East (UKJ28)
Official registry OCID
ocds-h6vhtk-06d0f5 Find a Tender

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
16 Sept 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tender responses must be submitted via the Portal no later than the tender response submission deadline. The Portal is available here: atamis-7669.my.site.com/s/Welcome ↗

Timeline

22 Jul 2026 → 1 Jan 2027 · 6 dates
  1. Planning notice published97 days ago
    22 Jul 2026, 14:21 BST
  2. Next notice expected88 days ago
    30 Jul 2026, 23:59 BST
  3. Tender notice published81 days ago
    7 Aug 2026, 14:58 BST
  4. Submission deadline41 days ago
    16 Sept 2026, 12:00 BST
  5. Today
    27 Oct 2026
  6. Award decision expected byin 20 days
    16 Nov 2026, 23:59 GMT
  7. Contract startsin 65 days
    1 Jan 2027

Notice history

6 events · 2 releases on Find a Tender · since 22 Jul 2026
  1. Pipeline notice published
    22 Jul 2026, 14:21 BST
    UK1
  2. Tender notice published
    7 Aug 2026, 14:58 BST
    UK4
  3. Published value published: £875,000
    7 Aug 2026, 14:58 BST
  4. Status changed to active
    7 Aug 2026, 14:58 BST
  5. Procurement method changed
    7 Aug 2026, 14:58 BST
  6. Deadline published: 16 Sept 2026, 12:00 BST
    7 Aug 2026, 14:58 BST

Contracting authority & participating public bodies

West Sussex County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXJW-5627-QRQR County Hall, Chichester, South East, PO19 1RGContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender