Cloud-Based Maintenance Compliance, Asset Management and Scheduling Software

Official notice

Authority: The Hyde Group (Public body)

GoodsNegotiated without publication of a contract notice

Sectors: Software Packages & ERP (48) Delivery: London (UKI)South East (UKJ)

Awarded value£1,000,000published contract · exc. VAT

Awarded 1 Sept 2022

Awarded to Totalmobile Limited

What is being bought

Published requirement description

VEAT notice for continuation of a contract for cloud-based maintenance compliance, asset management and scheduling software

CPV: Industry specific software package

The lotProcurement structure

single lot · no lot value published

Lot #1The Contracting Authority recently implemented, as part of a digital and customer…

The Contracting Authority recently implemented, as part of a digital and customer transformation programme, software to manage maintenance activities. This has been implemented successfully and the cost of change would make re-tendering uncompetitive for alternate solutions at this stage. The intention is to award a three year contract with an option for a further three years.

Delivery: London, South East

48100000 Industry specific software package

Procedure terms & legal framework

From the official record

Procedure method: Negotiated without publication of a contract notice
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 2 Sept 2022, 16:07 BST
Last source update: 2 Sept 2022, 16:07 BST
FTS notice number: 2022/S 000-024703
Classification (CPV): Industry specific software package
Delivery area: London (UKI)South East (UKJ)
Official registry OCID: ocds-h6vhtk-036588 Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons; Additional deliveries by the original supplier ordered under the strict conditions stated in the directive
Published justification: The Contracting Authority recently implemented, as part of a digital and customer transformation programme, software to manage maintenance activities. Totalmobile Connect, from Totalmobile Limited has been implemented successfully and is not provided by any other provider. The cost of change due to the number of system integrations and process changes would make re-tendering uncompetitive for alternate solutions, therefore the intention is to award a three year contract with an option for a further three years. Annual cost is c.£167k. The Contracting Authority have the option to use G-Cloud as a route to market but this offers significantly less competitive value for money than going direct, which is the primary reason for this notice.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,000,0001 contract exc. VAT

Contracts signed 1latest 1 Sept 2022

Awarded to	Value	Date	Status
Totalmobile Limited	£1,000,000 †	—	Awarded

Contracts

Cloud-Based Maintenance Compliance, Asset Management and Scheduling Software · Totalmobile Limited
Signed
1 Sept 2022
Value
£1,000,000
Status
active

Contracting authority & participating public bodies

Hyde Housing Association Ltd

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities IP18195R 30 Park Street, London, London, SE1 9EQContact email

Dispute resolution & review bodies

High CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice

TOTAL MOBILE LTDAwarded supplierNI018486 21 PILOT POINT CLARENDON ROAD CLARENDON ROAD, BELFAST, Northern Ireland, BT1 3BG

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.