Official UK procurement notice
Cloud Based Planning and Regulatory Services Information Management System
Authority: Oxford City Council (Local council)
What is being bought
Published requirement descriptionThis Contract is for a replacement information and document management system for Planning and Regulatory services at Oxford City Council and the associated migration of data and files from the existing systems to the replacement. The current contract with the current system is coming to an end in March 2026, and it is essential that a replacement system is identified and procured for continuity of statutory services within these teams. The Council has worked with a consultancy team to identify a system specification, which identifies requirements that the current system provides and also an improved set of requirements for more efficient data management. As the Council are also moving software from on-premises to cloud-hosted systems, with on-premises hosting to be decommissioned, the awarded system must be a cloud hosted solution.
CPV: Industry specific software package · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
This Contract is for a replacement information and document management system for Planning and Regulatory services at Oxford City Council and the associated migration of data and files from the existing systems to the replacement. The current contract with the current system is coming to an end in March 2026, and it is essential that a replacement system is identified and procured for continuity of statutory services within these teams. The Council has worked with a consultancy team to identify a system specification, which identifies requirements that the current system provides and also an improved set of requirements for more efficient data management. As the Council are also moving software from on-premises to cloud-hosted systems, with on-premises hosting to be decommissioned, the awarded system must be a cloud hosted solution.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Dec 2024, 17:19 GMT
- Last source update
- 3 Dec 2024, 17:19 GMT
- Award evaluation window
- 13 Jan 2025 – …
- Authority reference
OCC000586- FTS notice number
2024/S 000-038974- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c201Find a Tender
- Review procedure
N/A
How it was run
Official notice- Submission deadline
- 13 Jan 2025, 17:05 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 13 Jan 2025
Timeline
3 Dec 2024 → 14 Apr 2025 · 4 dates- Notice published3 Dec 2024, 17:19 GMT
- Bids opened13 Jan 2025
- Submission deadline13 Jan 2025, 17:05 GMT
- Bids must remain valid until14 Apr 2025, 23:59 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria