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Published 30 Sept 2024, 15:47 BST

Official UK procurement notice

CO0199 IT Disposal · UK public procurement notice

Official notice

Authority: Essex County Council (Local council)

ServicesOpen procedure
Sectors: Supporting and auxiliary transport services; travel agencies services (63)IT Services & Software (72) Delivery: East of England (UKH3)
Published estimate£150,000exc. VAT
Submissions closed 30 Oct 2024awarded 25 Nov 2024
Awarded to Vyta Secure Ltd

What is being bought

Published requirement description

Essex County Council is retendering its current contract for the secure storage and disposal

of data bearing items owned by Essex County Council.

  • Recurrence: Estimated timing for further notices to be published: Year 4 and 5 depending on utilisation of extension options.

CPV: Computer audit and testing services · Computer-related services · Storage and warehousing services

The lotProcurement structure

single lot · value published
Lot #1Essex County Council are seeking a supplier to provide secure NCSC (National CyberAwardedRenewalPublished value£150,000

Essex County Council are seeking a supplier to provide secure NCSC (National Cyber

Security Centre) and ADISA (Asset Disposal Information Security Alliance)

approved/aligned redundant IT data destruction, resale and recycling services for all types of

end of life IT equipment. It will also include the provision of secure storage for new or to be

reused IT equipment.

The contract is to commence from December 2024 for an initial period of 4 years. This

contract will have the ability to be extended for a further 24 months making potential expiry

November 2030.

Delivery: East of England
Extensions: This contract is to be awarded for an initial four (4) year term with the ability to extend for a further 24 months, awarded in 12 month increments.Variant bids: not allowed
63120000 Storage and warehousing services72800000 Computer audit and testing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 40%Social value: 5%
Published sub-criteria (4)
  • Quality: 50%
  • Climate: 5%
  • Price: 40%
  • Social Value: 5%
Published award criteria (4)
  • Quality: 50
  • Social Value: 5
  • Climate: 5
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · Estimated timing for further notices to be published: Year 4 and 5 depending on utilisation of extension options.

First published
30 Sept 2024, 15:47 BST
Last source update
10 Dec 2024, 16:33 GMT
Award evaluation window
30 Oct 2024 – …
Authority reference
DN744622
FTS notice number
2024/S 000-039809
Classification (CPV)
Computer audit and testing servicesComputer-related servicesStorage and warehousing services
Delivery area
East of England (UKH3)
Official registry OCID
ocds-h6vhtk-04a43b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The estimated value at II.1.5 is not guaranteed. As set out in the tender documentation, no level of expenditure is guaranteed and it is anticipated that the residual value of resold items will cover the charges generated, making this contract cost neutral. ECC reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. ECC will not be responsible for any costs incurred by potential suppliers (or any other person participating in the process)in relation to this procurement exercise including if the procurement exercise is cancelled. Each bidder shall be responsible for its own costs and expenses incurred in participating in this process.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
30 Oct 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
2160 days from the deadline
Bids opened
30 Oct 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Procurer/Advert/View ↗

Timeline

30 Oct 2024 → 10 Dec 2024 · 3 dates
  1. Submission deadline
    30 Oct 2024, 12:00 GMT
  2. Bids opened
    30 Oct 2024, 12:00 GMT
  3. Notice published
    10 Dec 2024, 16:33 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Dec 2024, 16:33 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £150,0001 contract exc. VAT
Bids received 9
Contracts signed 1latest 25 Nov 2024
Awarded toValueDateStatus
Vyta Secure Ltd£150,000 †—Awarded

Contracts

  • Contract 039809-2024-CO0199-1 · Vyta Secure Ltd

    Signed
    25 Nov 2024
    Value
    £150,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9bids———

Contracting authority & participating public bodies

Essex County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Market Road, Chelmsford, East of England, CM1 1QHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court, Royal Courts of JusticeReview body London
  • High Court, Royal Courts of Justice The Strand London WC2A 2LLReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Vyta Secure LimitedAwarded supplier Unit 1 Mallusk View, Central Park, Newtownabbey, East of England, BT36 4FR

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.