Official UK procurement notice
CO0587 - Essex ActivAte Programme (HAF) 2025
Authority: Essex County Council (Local council)
What is being bought
Published requirement descriptionThe Department for Education has provided Essex County Council with funding in order to deliver the holiday activity and food programme (HAF) across Essex during the Easter, Summer and Winter school holidays. Active Essex will be managing the programme on behalf of Essex County Council. Active Essex and Essex County Council will also be managing the HAF programme on behalf of Thurrock Council. Across Essex and Thurrock the programme is called Essex ActvAte.
Essex ActivAte will engage and support young people and families who are eligible for benefits
based free school meals and families most in need. The programme will provide free and inclusive
holiday clubs across the county that will include a range of fun physical and enrichment
activities, a free nutritious meal, nutritional education and mentoring and support for the young
person and whole family. The programme aims to improve health generally, including, crucially,
mental health and aim to provide the families with the knowledge and support to live healthier,
happier lives.
We are looking for delivery partners or consortiums who can lead and deliver Essex ActivAte clubs
across Essex and Thurrock during the main school holidays.
Maximum funding per project is £300,000
CPV: Holiday centre and holiday home services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£4,200,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 100
- Price: 0
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Feb 2025, 15:53 GMT
- Last source update
- 26 Mar 2025, 16:50 GMT
- Award evaluation window
- 14 Feb 2025 – …
- Authority reference
DN758760- FTS notice number
2025/S 000-011405- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04db1bFind a Tender
How it was run
Official notice- Submission deadline
- 14 Feb 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 14 Feb 2025, 13:00 GMT
Timeline
14 Feb 2025 → 7 Apr 2025 · 4 dates- Submission deadline14 Feb 2025, 12:00 GMT
- Bids opened14 Feb 2025, 13:00 GMT
- Notice published26 Mar 2025, 16:50 GMT
- Contract starts7 Apr 2025, 00:00 BST
Notice history
1 event · 4 releases on Find a Tender- Status changed to complete26 Mar 2025, 16:45 GMT
Published amendments (2 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Contract periodII.2.7 | 14 Feb 2025 | 17 Feb 2025 | +3 d |
| — | TextDEFAULT | — | — |
Additional Providers who were awarded a grant provision under this tender process. The Holiday Club The Megacentre The Underdog crew Time for change kids Tiny Rugby Unleash your drive Whippersnappers Daycare and nursery kids club Xtra Time Sports Development Ltd Yard Fitness YMCA Zaza Dance
1 amendment published without a description.
Routine re-releases (4)
- 2025-02: 1 release · 3 Feb 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| DISABILITY 4 SPORT C.I.C.SME, MALDON GYMNASTICS CLUB LTDSME, ROBWHEN COACHING LTDSME, SCHOOL'S OUT ACTIVITIES LTDSME, SCWE CICSME, Sports Coaching Specialists LtdSME +94 morejoint award | £3,842,524 † | — | Awarded |
Contracts
Contract 011404-2025-CO0587 - Essex ActivAte Programme (HAF) 2025-1 · DISABILITY 4 SPORT C.I.C.SME, MALDON GYMNASTICS CLUB LTDSME, ROBWHEN COACHING LTDSME, SCHOOL'S OUT ACTIVITIES LTDSME, SCWE CICSME, Sports Coaching Specialists LtdSME +94 more
- Signed
- 5 Mar 2025
- Value
- £3,842,524
- Period
- … – 27 Feb 2026
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 118bids · 118 electronic | 118 | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
100 commercial parties on the notice · 50 awardedThe first 50 of 100 commercial parties (by name); the JSON mirror lists them all.
- 3food4UAwarded supplier
- ACE MUSIC THERAPY CICAwarded supplier
- ACTIVE ESSEX FoundationAwarded supplier
- AQ Basketball CICAwarded supplier
- ATF SouthendAwarded supplier
- AlphaBake CookeryAwarded supplier
- Alternative Movement LTDAwarded supplier
- Amazing ActivitiesAwarded supplier
- Arts Outburst LtdAwarded supplier
- Blackwater Gymnastics ClubAwarded supplier
Show 40 more suppliers
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- Butterflies Club C.I.CAwarded supplier
- Bwild AdventuresAwarded supplier
- CMXSC LtdAwarded supplier
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- Canvey Island Youth ProjectAwarded supplier
- Cast A ThoughtICAwarded supplier
- Castle Point & Rochford SSPAwarded supplier
- Chafford Tots to Teens Childcare Services LtdAwarded supplier
- Changing Lives Community ServicesAwarded supplier
- Chelmsford City Council South Woodham Ferrers Leisure CentreAwarded supplier
- Chelmsford City Football Club FoundationAwarded supplier
- Chelmsford Sport and Athletics Centre (Chelmsford City Council)Awarded supplier
- Chelmsford TheatreAwarded supplier
- Child & Provide ActiveAwarded supplier
- Christina Marks School Of Performing ArtsAwarded supplier
- Clacton Kayak Rental LtdAwarded supplier
- Colchester United Community FoundationAwarded supplier
- ComputerXplorers ColchesterAwarded supplier
- Crafty Katie LimitedAwarded supplier
- Disability 4 Sport CICAwarded supplier
- Essex Boys and Girls ClubsAwarded supplier
- Essex Elite Sports AcademyAwarded supplier
- Essex Kids CampAwarded supplier
- Essex Music ServiceAwarded supplier
- Essex Professional CoachingAwarded supplier
- Everybody Loves Music CICAwarded supplier
- Family 1st ServicesAwarded supplier
- Football Fun Factory (Community 086) LimitedAwarded supplier
- Fusion LifestyleAwarded supplier
- Future Makers LimitedAwarded supplier
- Futures EssexAwarded supplier
- GO LEISURE COLCHESTER LIMITEDAwarded supplier
- Get With The Kids Vibe LtdAwarded supplier
- Go Bananas Colchester LimitedAwarded supplier
- HCL Activity Camps LtdAwarded supplier
- Happy Healthy Minds LimitedAwarded supplier
- Harlow Cultural Education Partnership (Harlow LCEP)Awarded supplier
- Headway SportsAwarded supplier
- InterAct (Chelmsford) LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.