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Published 22 Apr 2025, 17:09 BST

Official UK procurement notice

Collis Primary School Meals Tender 2025

Official notice

Authority: Collis Primary School (Education)

ServicesOpen procedureAbove thresholdLight touch regimeSME suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: London (UKI7)
Published estimate£1,050,000≈ £350k / year · £1,050,000 inc. VAT
Submissions closed 23 May 2025
Contract term 3 yrsends 31 Aug 2028 · up to 31 Aug 2030 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

The provision of a school meals service supplying midday meals during term time for an estimated roll of up to 706 pupils (Nursery = 76, KS1 = 270, KS2 = 360) and up to 100 staff, many of whom are part time.

CPV: School catering services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£1,050,000
Contract period: 1 Sept 2025 – 31 Aug 2028 (3 yrs) · up to 31 Aug 2030 with extensionsValue: £1,050,000 exc. VAT · £1,050,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: 2 further single years subject to mutual agreement
55524000 School catering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical Ability: 60%
  • Cost: 40%
Published award criteria (2)
  • Cost
  • Technical Ability
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 Apr 2025, 17:09 BST
Last source update
23 Apr 2025, 19:33 BST
Award evaluation window
Submission end – 20 Jun 2025
FTS notice number
2025/S 000-016346
Latest notice
Tender notice (UK4)
Classification (CPV)
School catering services
Delivery area
London (UKI7)
Official registry OCID
ocds-h6vhtk-0505e7 Find a Tender

How it was run

Official notice
Submission deadline
23 May 2025, 13:00 BST
Clarification deadline
21 May 2025, 13:00 BST
Electronic submission
Not allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

a. All documents must be submitted electronically via email/electronic transfer no later than 1.00 pm on Friday 23rd May 2025

b. One (1) emailed copy shall be delivered by email/electronic transfer to each of the following:

c. Sarah Wooldridge, School Business Manager, Collis Primary School

via email: swooldridge@collis.richmond.sch.uk

d. Andrew Etherington FIH, Senior Partner, AVL Consultancy Ltd

via email: andrew@avlconsultancy.co.uk

e. All electronic documents shall be saved and submitted in either MS Word or pdf format.

Timeline

22 Apr 2025 → 1 Sept 2025 · 6 dates
  1. Tender notice published
    22 Apr 2025, 17:09 BST
  2. Latest notice published
    23 Apr 2025, 19:33 BST
  3. Clarification questions by
    21 May 2025, 13:00 BST
  4. Submission deadline
    23 May 2025, 13:00 BST
  5. Award decision expected by
    20 Jun 2025, 23:59 BST
  6. Contract starts
    1 Sept 2025, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 22 Apr 2025
  1. Tender notice published
    22 Apr 2025, 17:09 BST
    UK4
  2. Tender notice published
    23 Apr 2025, 19:33 BST
    UK4
Published amendments (1)

Change of contact from School Business Manager to Consultant: Andrew Etherington

Contracting authority & participating public bodies

Collis Primary School

Contracting authorityPublic authority - sub-central government GB-PPON: PWPW-1888-DPBV · GB-UKPRN: 10076594 Collis Primary School, Fairfax Road, Teddington, London, TW11 9BSContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender