Official UK procurement notice
Commercial Kitchen and Laundry Equipment Maintenance and Supply
Authority: Cumberland Council (Local council)
What is being bought
Published requirement descriptionUndertaking works associated with the statutory testing/inspection and planned maintenance "PPM"; as well as breakdown repairs of all catering and laundry equipment in a range of Council properties
CPV: Installation services of electrical and mechanical equipment · Installation services of equipment for measuring, checking, testing and navigating · Kitchen furniture and equipment · Machinery for food, beverage and tobacco processing and associated parts · Miscellaneous general and special-purpose machinery · Miscellaneous repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£560,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Price
- Social Value
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Jan 2026, 14:12 GMT
- Last source update
- 27 Mar 2026, 17:39 GMT
- Award evaluation window
- Submission end – 16 Feb 2026
- Authority reference
DN797249- FTS notice number
2026/S 000-001905- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0602f1Find a Tender
How it was run
Official notice- Submission deadline
- 6 Feb 2026, 12:00 GMT
- Clarification deadline
- 22 Jan 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The documents are available via The Chest - www.the-chest.org.uk ↗
For support using the chest please contact Proactis, using the supplier support area.
For clarifications, please ensure all correspondence is via The Chest using the message
area.
Suppliers wishing to express an interest and obtain access to the tender documents
should go to www.the-chest.org.uk ↗ and click on current opportunities from the navigation
area on the left of the screen. On the next screen enter the contract Reference (DN797249) in the box labelled 'contains' then click search.
Click on the Blue link for the contract title to view the opportunity.
To express an interest you will need to login. If you are not already registered on the
www.the-chest.org.uk ↗ you will need to return to the home page and click on Register.
Register FREE link in the navigation area on the left of the screen. Registration is free of
charge and your username and password will be emailed to you.
Cumberland Council are fully supportive of all aspects of diversity including ethnicity, race,
religion, age, disability and sexual orientation. In this respect Cumberland Council
welcome an expressions of interest from ethnic minority, disabled and other diverse
business communities and the voluntary sector.
Economic operators are therefore required to fully comply with all statutory
obligations/applicable legislation and there will be a requirement to participate in the
Authority's supplier audits on all aspects of diversity.
The Contracting Authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by
publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering
competition; and in no circumstances will the Contracting Authority be liable for any costs
incurred by the candidates. Any expenditure, work or effort undertaken prior to contract
award is accordingly a matter solely for the commercial judgement of potential suppliers.
The contracting authority reserve the right to use any electronic portal during the life of the
agreement.
The value provided in this notice is only an estimate.
The initial contract term is for 5 years, with 1 optional extension of up to 24 months.
Timeline
9 Jan 2026 → 9 Apr 2026 · 8 dates- Tender notice published292 days ago9 Jan 2026, 14:12 GMT
- Clarification questions by278 days ago22 Jan 2026, 17:00 GMT
- Submission deadline264 days ago6 Feb 2026, 12:00 GMT
- Award decision expected by253 days ago16 Feb 2026, 23:59 GMT
- Assessment summaries sent215 days ago27 Mar 2026
- Latest notice published214 days ago27 Mar 2026, 17:39 GMT
- Contract starts210 days ago1 Apr 2026, 00:00 BST
- Standstill ends201 days ago9 Apr 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 9 Jan 2026- Tender notice published9 Jan 2026, 14:12 GMTUK4
- Contract award notice published27 Mar 2026, 17:39 GMTUK6
- Status changed to complete27 Mar 2026, 17:39 GMT
- Contract signature expected11 Apr 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Catering Partnership LtdSME11 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2033Extensions: There is the potential for a contract extension of up to 24 months, depending on both the success in achieving the required outcomes and availability of further funding. | £560,000 | 25 Mar 2026standstill to 9 Apr 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CATERING PARTNERSHIP LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender