Find a TenderAwarded

Published 27 Oct 2022, 12:39 BST

Official UK procurement notice

Contract For Mechanical Service/Maintenance - Air Conditioning

Authority: City & County of Swansea (Local council)

ServicesOpen procedureSME suitable

Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Industrial machinery (42)Construction & Civil Engineering (45)

+2 more

Repair & Maintenance (50)Installation services (except software) (51)

Delivery: Wales (UKL18)

Budget not disclosedValue not published

Submissions closed 17 Apr 2023awarded 12 Jul 2023

Awarded to DRAIGMOR LTD +4 more6 awards

Contract term 3 yrs 11 moends 31 Mar 2026 · extension options published · starts 1 Jun 2023

What is being bought

Published requirement description

Swansea Council are seeking a contractor to carry out servicing and maintenance of its air conditioning systems within various types of properties which the council own/manage.

The works comprise of the servicing and maintenance of the council’s owned/maintained air conditioning systems to ensure that they function effectively and efficiently throughout its years of service.

Recurrence: 4 years

CPV: Air-conditioning appliances · Cooling and ventilation equipment · Fans and air-conditioning appliances · Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery · Heating, ventilation and air-conditioning installation work · Installation services of electrical and mechanical equipment · Miscellaneous repair and maintenance services · Repair and maintenance services · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of mechanical building installations

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedRenewal 3 yrs 11 mo

Contract period: 1 Jun 2023 – 31 Mar 2026 (3 yrs 11 mo)

Delivery: Wales · Swansea

Extensions: 12 monthsVariant bids: not allowed

39717000 Fans and air-conditioning appliances 39717200 Air-conditioning appliances 42500000 Cooling and ventilation equipment 42510000 Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery 45331000 Heating, ventilation and air-conditioning installation work 50710000 Repair and maintenance services of electrical and mechanical building installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 70%

Published sub-criteria (5)

Technical Capability: 4%
Project Specifics: 16%
Stakeholder Engagement: 5%
Supply Chain/ Sub-contractor Mgmt.: 5%
price: 70%

Published award criteria (5)

Technical Capability: 4
Project Specifics: 16
Stakeholder Engagement: 5
Supply Chain/ Sub-contractor Mgmt.: 5
Price: 70

Conditions of participation1

Suitability
Please see tender documents

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 4 years
First published: 27 Oct 2022, 12:39 BST
Last source update: 13 Jul 2023, 10:08 BST
Award evaluation window: 17 Apr 2023 – …
Authority reference: CCS/22/254
FTS notice number: 2023/S 000-020057
Classification (CPV): Air-conditioning appliancesCooling and ventilation equipmentFans and air-conditioning appliancesHeat-exchange units, air-conditioning and refrigerating equipment, and filtering machineryHeating, ventilation and air-conditioning installation workInstallation services of electrical and mechanical equipmentMiscellaneous repair and maintenance servicesRepair and maintenance servicesRepair and maintenance services of electrical and mechanical building installationsRepair and maintenance services of mechanical building installations
Delivery area: Wales (UKL18)
Official registry OCID: ocds-h6vhtk-037caf Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: see tender documentation

Review and risk notes

Review procedure: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

Publisher note: (WA Ref:133174)

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredLanguage: EN, CY

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 17 Apr 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en, cy
Bid validity: 120 days from the deadline
Bids opened: 17 Apr 2023, 12:30 BST

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Timeline

15 Nov 2022 → 13 Jul 2023 · 5 dates

Next notice expected
15 Nov 2022
Submission deadline
17 Apr 2023, 12:00 BST
Bids opened
17 Apr 2023, 12:30 BST
Contract starts
1 Jun 2023, 00:00 BST
Notice published
13 Jul 2023, 10:08 BST

Notice history

9 events · 13 releases on Find a Tender · since 4 Jan 2023

Status changed to active
4 Jan 2023, 10:29 GMT
Procurement method changed
4 Jan 2023, 10:29 GMT
Deadline published: 6 Feb 2023, 12:00 GMT
4 Jan 2023, 10:29 GMT
Deadline moved to 3 Apr 2023, 12:00 BST
3 Mar 2023, 10:07 GMT
+56 days · was 6 Feb 2023, 12:00 GMT
Deadline moved to 6 Apr 2023, 12:00 BST
6 Mar 2023, 11:48 GMT
+3 days · was 3 Apr 2023, 12:00 BST
Deadline moved to 13 Apr 2023, 12:00 BST
6 Mar 2023, 12:51 GMT
+7 days · was 6 Apr 2023, 12:00 BST
Deadline moved to 11 Apr 2023, 12:00 BST
9 Mar 2023, 14:36 GMT
-2 days · was 13 Apr 2023, 12:00 BST
Deadline moved to 17 Apr 2023, 12:00 BST
14 Mar 2023, 09:32 GMT
+6 days · was 11 Apr 2023, 12:00 BST
Status changed to complete
12 May 2023, 13:54 BST

Routine re-releases (13)

2023-06: 1 release · 6 Jun 2023
2023-05: 2 releases · 12 May 2023, 16 May 2023
2023-03: 5 releases · 3 Mar 2023, 14 Mar 2023
2023-01: 1 release · 4 Jan 2023
2022-10: 1 release · 27 Oct 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 6

Awarded value Not summedeach provider’s award repeats the list or panel total

Bids received 63 from SMEs

Contracts signed 6latest 12 Jul 2023

Awarded to	Value	Date	Status
DRAIGMOR LTDSME	£0 †	—	Awarded
FIRE SAFETY DIRECT LTDSME	£0 †same award published again · counted once	—	Awarded
RJ Lift Services LimitedSME	£0 †	—	Awarded
FIRE SAFETY DIRECT LTDSME	£0 †	—	Awarded
Building Controls Maintenance LtdSME	£0 †	—	Awarded
Cooltherm UK LtdSME	£0 †	—	Awarded

Contracts

Contract 020057-2023-1 · Cooltherm UK LtdSME
Signed
12 Jul 2023
Value
£0
Period
… – 31 Mar 2026
Status
active
Contract 019264-2023-1 · Building Controls Maintenance LtdSME
Signed
6 Jul 2023
Value
£0
Period
… – 31 Mar 2026
Status
active
Contract 016579-2023-1 · FIRE SAFETY DIRECT LTDSME
Signed
12 Jun 2023
Value
£0
Period
… – 31 Mar 2026
Status
active
Contract 015918-2023-1 · RJ Lift Services LimitedSME
Signed
5 Jun 2023
Value
£0
Period
… – 31 Mar 2026
Status
active
Contract 013938-2023-1 · FIRE SAFETY DIRECT LTDSME
Signed
16 May 2023
Value
£0
Period
… – 31 Mar 2026
Status
active
Contract 013607-2023-1 · DRAIGMOR LTDSME
Signed
12 May 2023
Value
£0
Period
… – 31 Mar 2026
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6bids · 6 electronic · 6 from abroad	3	—	—

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Swansea, Wales, SA1 3SNContact email, phone Published organisation website ↗

Dispute resolution & review bodies

City & County of Swansea, Legal, Democratic Services and Business IntelligenceReview contact point Swansea
High CourtReview body LondonContact phone
Legal Democratic Services and Business IntelligenceReview contact point Swansea

Bidders & participating suppliers

5 commercial parties on the notice

Building Controls Maintenance LtdAwarded supplier 10 Heol Erwin, Rhiwbina, Cardiff, Wales, CF146QP
Cooltherm UK LtdAwarded supplier Units 5, Maritime Court, Bedwas House Industrial Estate, Caerphilly, Wales, CF838HU
DRAIGMOR LTDAwarded supplier 11 CLOS CILFWNWR, PENLLERGAER, SWANSEA, Wales, SA49BU
FIRE SAFETY DIRECT LTDAwarded supplier FIRE SAFETY DIRECT LTD, RYERS HOUSE 52 Morris Street, Morriston, Wales, SA68DB
R J Lift Services LtdAwarded supplier Unit 1 Galveston Grove, Old field Business Park, Fenton, Stoke On Trent, UK, ST43PE

Official documents & specifications (12)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria

Show 4 more documents

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria