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Published 14 Jun 2021, 16:56 BST

Official UK procurement notice

Contract for the Supply, Delivery and Guided Configuration of Servers and Hypervisor Software for Innovation Centre 7 (IC7)

Official notice

Authority: University of Keele (Charity / VCSE)·Consortium: 2 public authorities

GoodsOpen procedure

Sectors: Software Packages & ERP (48)Repair & Maintenance (50) Delivery: West Midlands (UKG24)

Published estimate£200,000exc. VAT0.1% below published estimate

Submissions closed 16 Jul 2021awarded 26 Oct 2021

Awarded to ET WORKS LTD

Contract term 4 moends 31 Jan 2022 · starts 20 Sept 2021

What is being bought

Published requirement description

Tenders are invited for the supply, delivery and guided configuration of servers and hypervisor software for Innovation Centre 7 (IC7) in accordance with the tender specification in Section 2 of the ITT.

The Design and Build of Innovation Centre 7 (IC7) is part funded through a suite of secured funding including Keele University, the European Regional Development Fund (ERDF) as part of the England 2014-2020 European Structural and Investment Funds (ESIF) Growth Programme, and UK Government funding through the Getting Building Fund. The servers and hypervisor software are also part funded by ERDF.

CPV: Computer servers · IT software package · Maintenance and repair of computer equipment

The lotProcurement structure

single lot · value published

Lot #1Main reasons for decision not to subdivide contract into lots: given the need for one…Awarded 4 moPublished value£200,000

Main reasons for decision not to subdivide contract into lots: given the need for one supplier to co-ordinate the supply, delivery and guided configuration of the servers and hypervisor software required, the contract has not been subdivided into lots.

The supply, delivery and guided configuration of servers and hypervisor software for Innovation Centre 7 (IC7) shall be completed by 31 January 2022.

The contract will commence on 20 September 2021 and will run until the completion date of 31 January 2022 followed by a 12-month defects liability period. The technical support and licence requirements will cover a 5-year period in accordance with the tender specification in Section 2 of the ITT.

Contract period: 20 Sept 2021 – 31 Jan 2022 (4 mo)

Delivery: West Midlands · Keele University Science and Innovation Park.

Variant bids: not allowed

48517000 IT software package 50312000 Maintenance and repair of computer equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 600Price: 400

Published sub-criteria (4)

Approach and methodology for the supply, delivery and guided configuration of servers and hypervisor software for Innovation Centre 7 (IC7): 200
Programme for the supply, delivery and guided configuration of servers and hypervisor software for Innovation Centre 7 (IC7): 200
Technical support under the contract: 200
price: 400

Published award criteria (4)

Approach and methodology for the supply, delivery and guided configuration of servers and hypervisor software for Innovation Centre 7 (IC7): 200
Programme for the supply, delivery and guided configuration of servers and hypervisor software for Innovation Centre 7 (IC7): 200
Technical support under the contract: 200
Price: 400

What this means for your bid

Price carries 400 of 1000 points: a 10% discount moves about 40 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 14 Jun 2021, 16:56 BST
Last source update: 25 Nov 2021, 15:17 GMT
Award evaluation window: 16 Jul 2021 – …
Authority reference: KU/306/DP/AG/2021
FTS notice number: 2021/S 000-029362
Classification (CPV): Computer serversIT software packageMaintenance and repair of computer equipment
Delivery area: West Midlands (UKG24)
Official registry OCID: ocds-h6vhtk-02bbce Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: The conditions for performance of the contract and technical specifications are as stated in the procurement documents.

Review and risk notes

Review procedure: Any review proceedings should be promptly brought to the attention of the Director of Finance of the University at the address provided above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 ('PCRs 2015'). Any review proceedings must be brought within the timescales specified by the applicable law, including, without limitation, the PCRs 2015. In accordance with the PCRs 2015, the University will incorporate a minimum 10 calendar day standstill period from the date information on the award of the contract is communicated to tenderers.

Publisher note: The Design and Build of Innovation Centre 7 (IC7) is part funded through a suite of secured funding including Keele University, the European Regional Development Fund (ERDF) as part of the England 2014-2020 European Structural and Investment Funds (ESIF) Growth Programme, and UK Government funding through the Getting Building Fund. The servers and hypervisor software are also part funded by ERDF.

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 16 Jul 2021, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 120 days from the deadline
Bids opened: 16 Jul 2021, 12:30 BST

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/universityofkeele/as… ↗

Timeline

16 Jul 2021 → 25 Nov 2021 · 4 dates

Submission deadline
16 Jul 2021, 12:00 BST
Bids opened
16 Jul 2021, 12:30 BST
Contract starts
20 Sept 2021, 00:00 BST
Notice published
25 Nov 2021, 15:17 GMT

Notice history

2 events · 2 releases on Find a Tender · since 25 Nov 2021

Status changed to complete
25 Nov 2021, 15:17 GMT
Buyer details updated
25 Nov 2021, 15:17 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £199,8001 contract exc. VAT

Bids received 1

Contracts signed 1latest 26 Oct 2021

Awarded to	Value	Date	Status
ET WORKS LTDSME	£199,800 †	—	Awarded

Contracts

Contract 029362-2021-1 · ET WORKS LTDSME
Signed
26 Oct 2021
Value
£199,800
Period
… – 31 Jan 2022
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

UNIVERSITY OF KEELE

Contracting authorityCharity / VCSEBody governed by public lawEducation Procurement Office, Directorate of Finance, Innovation Centre 2, Keele University Science and Innovation Park, Staffordshire, Keele, West Midlands, ST5 5NHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Eurotech Computer Services Ltd t/a ET WorksAwarded supplier Cambridge House, Cambridge Road, Walton on Thames, South East, KT12 2DPContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria