Find a TenderAwarded
Published 18 Nov 2022, 15:20 GMT

Official UK procurement notice

CP2306-22 Winter Service Vehicle Fleet (Gritter) Tracking System

Official notice

Authority: Devon County Council (Local council)

ServicesOpen procedure
Published estimate£200,000exc. VAT · 1 value update
Submissions closed 31 May 2023awarded 25 Oct 2023
Awarded to E-pire Ltd

What is being bought

Published requirement description

Devon County Council (DCC) requires a Winter Service Fleet Tracking System to track, monitor and record gritting activities across the road/cycleway network it has responsibility for within the county of Devon in order that it can deliver an effective and efficient Winter Service in accordance with the DCC’s Winter Service policies and procedures.

DCC requires the system to be web-based, externally hosted and accessible by the Authority's staff and those of the contractor who operates and manages the winter fleet along with the provision and installation of the necessary hardware into the winter service fleet to allow the vehicles to be tracked/monitored. The winter fleet currently consists of 37 dedicated front line vehicles, 12 dedicated reserve vehicles and a small fleet of white-out vehicles with demountable vehicle bodies. As a minimum the front line vehicles will be required to be tracked/monitored and equipped with the necessary hardware although consideration may be given to tracking/monitoring some or all of the remaining winter fleet during the contract.

CPV: Navigational instruments · Telematics services · Telematics system · Telemetry and control equipment

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: South West
Extensions: The contract may be extended by up to two further periods of 12 months each. Option to include cameras and pre programmed spreader control. · The contract may be extended by up to two further periods of 12 months each.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
18 Nov 2022, 15:20 GMT
Last source update
24 Nov 2023, 09:52 GMT
Award evaluation window
31 May 2023 – …
Authority reference
DN642686
FTS notice number
2023/S 000-034764
Classification (CPV)
Navigational instrumentsTelematics servicesTelematics systemTelemetry and control equipment
Delivery area
South West (UKK43)
Official registry OCID
ocds-h6vhtk-03869c Find a Tender

Publisher note: The authority reserves the right to cancel the procurement process at any stage. The authority does not bind itself to accept the lowest or any tender, and reserve the right not to award a contract. The authority reserves the right to award the contract in part, or to call for new tenders should they consider this necessary. Economic operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from them in connection with their participation in this procurement, whether incurred directly by them or their advisors or subcontractors and regardless of whether such costs arise as a consequence direct or indirect of any amendments to documents issued by the authority at any time, or as a consequence of the cancellation of the procurement by the authority. For the avoidance of doubt, the authority shall have no liability whatsoever to economic operators or their advisors or subcontractors, for any of their costs, including but not limited to those for any discussions or communications. Any contract(s) or agreement(s) entered into as a result of this contract notice shall be considered as a contract(s) or agreement(s) made under English law and subject to the exclusive jurisdiction of the English courts. If an economic operator considers that any information supplied by it during this procurement process is commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of that sensitivity specified. Economic operators should be aware that even where they have indicated that information is commercially sensitive, the authority may disclose it pursuant to the Freedom of Information Act 2000 in response to a request for information where such disclosure is considered to be in the public interest. Please note that the receipt by any of the authority of any materials marked ‘confidential’ or equivalent shall not be taken to mean that the authority accepts any duty of confidence by virtue of that marking.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
31 May 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
31 May 2023, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

13 Jan 2023 → 24 Nov 2023 · 4 dates
  1. Next notice expected
    13 Jan 2023
  2. Submission deadline
    31 May 2023, 12:00 BST
  3. Bids opened
    31 May 2023, 12:30 BST
  4. Notice published
    24 Nov 2023, 09:52 GMT

Notice history

5 events · 4 releases on Find a Tender · since 24 Apr 2023
  1. Published value published: £200,000
    24 Apr 2023, 15:17 BST
  2. Status changed to active
    24 Apr 2023, 15:17 BST
  3. Procurement method changed
    24 Apr 2023, 15:17 BST
  4. Deadline published: 31 May 2023, 12:00 BST
    24 Apr 2023, 15:17 BST
  5. Status changed to complete
    24 Nov 2023, 09:52 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextCommunication · I.3https://procontract.due-north.com/Procurer/Advert/View?advertId=14b9b8e6-5067-ed11-811b-9f38301b3091&fromAdvertEvent=Truehttps://procontract.due-north.com/Advert?advertId=14b9b8e6-5067-ed11-811b-9f38301b3091

1 amendment published without a description.

Routine re-releases (4)
  • 2022-11: 1 release · 18 Nov 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £49,0681 contract exc. VAT
Bids received 2
Contracts signed 1latest 25 Oct 2023
Awarded toValueDateStatus
E-pire LtdSME£49,068 †—Awarded

Contracts

  • CP2306-22 Winter Service Vehicle Fleet (Gritter) Tracking System · E-pire LtdSME

    Signed
    25 Oct 2023
    Value
    £49,068
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids———

Contracting authority & participating public bodies

Devon County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Topsham Road, Exeter, South West, EX2 4QDContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Technology and Construction CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • E-pire LtdAwarded supplier DCU Alpha, Glasnevin, Dublin, IE0, D11KXN4

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.