Find a TenderClosed
Published 20 Oct 2023, 16:51 BST

Official UK procurement notice

CS1731 Short break, Clubs and Activities Scheme

Official notice

Authority: Wiltshire Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedure
Budget not disclosedValue not published
Submissions closed 8 Jan 2024
Contract term 2 yrsends 31 Mar 2026 · starts 1 Apr 2024

What is being bought

Published requirement description

Purpose:

The overarching purpose of the service is to provide Children and Young People (CYP) with Special Educational Needs and/or Disabilities (SEND) with opportunities to take part in social and educational and leisure activities outside their home.

These opportunities will be independent of the parents and carers of the CYP with SEND which will also provide them with a break.

The activities on offer will be led by service users with the provider encouraging ambition and encouraging positive risk taking.

They will be culturally appropriate and meet the racial, cultural, linguistic, gender, sexual orientation and religious needs of the CYP.

They will provide opportunities for new experiences, promote friendships and supportive relationships.

The activities will promote inclusion and promote skills to enable CYP with SEND to participate more fully in the community.

Part A: Bookable Short Activity Provision

Part B: Positive Activities for Children aged 13+

Part C: Positive Activities for children 8+ years to 13 years with an Autistic Spectrum Condition

CPV: Children's holiday-camp services · Daycare services for handicapped children and young people · Welfare services for children and young people

The lotProcurement structure

single lot · no lot value published
Lot #1The Service is divided into 3 parts, A,B and C 2 yrs

The Service is divided into 3 parts, A,B and C. These 3 parts of the service, form the Short Breaks Clubs and Activities Scheme for CYP and SEND.

Part A: Bookable Short break Activity Provision

The Service will deliver clubs and activities for Children and Young People (“CYP”) with SEND to attend without their parents and carers. These clubs will allow children to experience leisure opportunities and socialise with other CYP.

A minimum of 9630 hours of activity between April 2024 and March 2025.

The Service will deliver the Short Breaks Clubs and Activities Scheme at a minimum of 6 locations with a good geographical spread across Wiltshire County.

The maximum number of clubs and the frequency of clubs to be delivered is not specified but will be at least one day of activity held once monthly as a minimum. A full day will be defined as 6 hours of activity and half a day will be defined as 3 hours of activity, and shall provide a minimum of 17 sessions per year per location.

Part B: Positive Activities for Children Aged 13+

The service will deliver a programme of leisure time activities which support CYP with SEND to develop personally, socially and educationally. Activities will enable CYP to learn about themselves and others, build self-confidence, support positive decision and positive risk taking and connect with their communities.

The service will be available to CYP who are aged 13 years and over with SEND.

The service offers a minimum of 1 activity session per week per location of delivery of at least 2 hours in duration, and at a location accessible to as many families as possible.

A minimum of sessions will be delivered for 39 weeks of the the, during term time, and all sessions will be delivered in the evenings.

Part C: Positive Activities for Children aged 8+ years to 13 years with an Autistic Spectrum Condition.

The service will deliver a programme of leisure time activities which support CYP aged 8+ with an autistic spectrum condition to develop personally, socially and educationally. Activities will enable CYP to learn about themselves and others, build self-confidence, support positive decision and positive risk taking and connect with their communities.

The service will be available for CYP who are aged 8 years and under 19 years with an Autistic Spectrum Condition.

The service will deliver activity sessions in a minimum of 4 locations across Wiltshire (excluding Swindon).

The service offers a minimum of 1 activity session per week per location of delivery of at least 2 hours in duration, and at a location accessible to as many families as possible.

A minimum of sessions will be delivered for 39 weeks during term time, and all sessions will be delivered in the evenings.

Contract period: 1 Apr 2024 – 31 Mar 2026 (2 yrs)
Delivery: South West
Variant bids: allowed

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Oct 2023, 16:51 BST
Last source update
4 Dec 2023, 11:24 GMT
Award evaluation window
6 Nov 2023 – …
Authority reference
DN695831
FTS notice number
2023/S 000-035615
Classification (CPV)
Children's holiday-camp servicesDaycare services for handicapped children and young peopleWelfare services for children and young people
Delivery area
South West (UKK15)
Official registry OCID
ocds-h6vhtk-040ded Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
8 Jan 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
6 Nov 2023, 17:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

6 Nov 2023 → 1 Apr 2024 · 4 dates
  1. Bids opened
    6 Nov 2023, 17:00 GMT
  2. Notice published
    4 Dec 2023, 11:24 GMT
  3. Submission deadline
    8 Jan 2024, 12:00 GMT
  4. Contract starts
    1 Apr 2024, 00:00 BST

Notice history

2 events · 3 releases on Find a Tender · since 4 Dec 2023
  1. Deadline moved to 8 Jan 2024, 12:00 GMT
    4 Dec 2023, 11:24 GMT
    +39 days · was 1 Dec 2023
  2. Buyer details updated
    4 Dec 2023, 11:24 GMT
Published amendments (2 · 1 deadline change)
WhenWhatBeforeAfterShift
—TextDEFAULT——
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.21 Dec 20238 Jan 2024+39 d
—Bid openingConditions for opening tenders · IV.2.76 Nov 20238 Jan 2024+63 d

Replaced by Prior Information Notice (PIN) 2023/S 000-31386

1 amendment published without a description.

Contracting authority & participating public bodies

2 public bodies on the notice

Wiltshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Wiltshire Council, County Hall, Bythesea Road, Trowbridge, South West, BA14 8JNContact name, email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.