Official UK procurement notice
Digital Warden Call Equipment and Solutions
Authority: Your Housing Group (Housing)
What is being bought
Published requirement descriptionYHG is conducting Preliminary Market Engagement (PME) to understand more about the market for Digital Warden Call Equipment and Solutions.
The PME includes a questionnaire for suppliers to complete and return and a series of meetings with identified suppliers.
YHG's existing warden call systems are predominantly analogue and a short term solution has already been put in place to ensure they continue to work following digital switchover in 2027.
YHG is interested in understanding its longer term options for digital warden call solutions across its range of schemes and property types.
This PME is being used to better understand the range of solutions available, suitability for YHG, potential costs of investment and future service offering to our customers.
PLEASE NOTE THIS IS NOT A CALL FOR COMPETITION.
CPV: Alarm systems · Communications infrastructure · Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Your Housing Group buys Surveillance and security systems and devices (CPV 3512), and who usually turns up
Your Housing Group’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Surveillance and security systems and devices (CPV 3512) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 1 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 14%
2–333% / 45%
4–633% / 21%
7+33% / 21%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate42%
Within ±2%42%
Above estimate16%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 3512Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 29 past lots.
A forecast, not a list of bidders.
1 bid14%
2–345%
4–621%
7+21%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Sept 2026, 11:33 BST
- Last source update
- 10 Sept 2026, 11:33 BST
- Authority reference
PRO1064- FTS notice number
2026/S 000-085780- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06f68fFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
10 Sept 2026 → 1 Apr 2028 · 3 dates- Planning notice published47 days ago10 Sept 2026, 11:33 BST
- Today27 Oct 2026
- Market engagementin 34 days30 Nov 2026, 23:59 GMT
The PME process will be as follows. YHG is publishing a questionnaire seeking responses from potential suppliers. This contains more information about YHG's current background and requirements. Suppliers are invited to provide responses to the questionnaire by the deadline of 12 noon Friday 9th October 2026. Suppliers can request access to the questionnaire by emailing Jen Hartshorn - Head of Procurement (jen.hartshorn@yourhousinggroup.co.uk) and they will be invited via MyTenders which is YHG's eSourcing platform. Suppliers can register with MyTenders for free (www.mytenders.co.uk ↗) and we advise this is done in advance of requesting access to the questionnaire.
YHG is also inviting 5 suppliers already identified to a series of meetings in October 2026. Those suppliers have been selected as they have already provided or provide these services to YHG previously. The suppliers are: Appello, Tunstall, Tynetec, Chubb, Alert-a-Call.
YHG will consider inviting and holding more meetings with other suppliers based on the responses provided to the PME questionnaire. While YHG intends to engage with a broad range of suppliers, due to resource limits, YHG may reduce the number of meetings it holds with suppliers. Where YHG receives a high volume of responses and a reduction is necessary, we will select participants based on relevant prior experience, core capability and value for money, as demonstrated in the initial response to the questionnaire within the PME pack. The format of the meeting will be to discuss the details of the PME pack, with the suppliers invited to present their responses to the Questionnaire in person. Records will be kept of the PME meetings for transparency.
Involvement in this preliminary market engagement exercise will not preclude a supplier from participating in any future tender process (subject to ensuring that the preliminary market engagement has not put the participant at an unavoidable unfair advantage). Likewise, it is not a requirement to participate in this preliminary market engagement and suppliers which do not participate will not be precluded from participating in any future tender process.
- Contract starts1 Apr 2028, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published10 Sept 2026, 11:33 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender