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Published 23 Jul 2025, 10:32 BST

Official UK procurement notice

Disaster Recovery as a Service (DRaaS)

Official notice

Authority: Midland Heart (Public body)

ServicesCompetitive flexible procedureAbove threshold
Sectors: IT Services & Software (72) Delivery: West Midlands (UKG3)
Budget not disclosed£0exc. VAT
Submissions closed 22 Aug 2025
Contract term 3 yrsends 8 Jan 2029 · up to 8 Jan 2036 with extensions · starts 9 Jan 2026

What is being bought

Published requirement description

Midland Heart requires a Disaster as a Service (DRaaS) solution from a trusted contractor to keep our organisation safe and return our systems to full operation as soon as practically possible.

We are looking to encompass the provision of comprehensive cloud-based solutions to ensure business resilience, continuity and data protection in the event of system failures, cyberattacks, or natural disasters. This should include the replication and hosting of physical and virtual servers by the supplier to enable swift recovery and minimal downtime 24/7, 365 days a year.

The contractor should ensure that their solution is adaptable to enhanced security advancements, aligns with cloud-native principles, zero trust networking, provides flexibility and scalability to adapt to evolving enterprise integration patterns and cloud migration.

A new DRaaS will align to our IT Strategy and meets the following strategic drivers:

  • Staying Secure – Replacing our current DRaaS will ensure that we have a service which aligns to our cyber security principle of zero trust, but will also ensure that we are utilising latest, efficient and secure technologies creating enhanced business resilience.
  • Value for Money – Our current DRaaS has been in place for a significant period of time without a review of how we can reduce costs and demonstrate value for money whilst achieving business resiliency.
  • Cloud Optimisation – We would like to reduce energy consumption and physical footprint and drive green efficiencies by utilising the Cloud more.
  • How the procedure runs: As part of this procurement procedure the following stages may be incorporated into the tender process: • Conditions of Participation • Invitation to Tender • Site Visits • Supplier Presentations • Product Demonstrations • Interim Assessment of Tenders to Narrow Competition • Negotiation (if required) • Dialogue • Clarification Process Midland Heart reserves the right to modify the tender stages or evaluation criteria at any time during the process, at its sole discretion. All Contractors will be informed of any changes and, where required, agreement will be sought before proceeding. Midland Heart may also amend the ITT documents prior to the submission of tender proposals or extend the tender period at its sole discretion. All Contractors will be notified of any changes to the ITT or tender process via the Intend messaging portal.

CPV: Disaster recovery services

The lotProcurement structure

single lot · value published
Lot #1CancelledRenewal 3 yrsPublished value£0
Contract period: 9 Jan 2026 – 8 Jan 2029 (3 yrs) · up to 8 Jan 2036 with extensions
Delivery: West Midlands
Extensions: This Contract will be awarded for a duration of 3 years with an option to extend for up to 7 years in annual increments, which may be a single extension or a series of extensions but no more than 7 years in total.
72251000 Disaster recovery services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Price - 25% Quality - 75%

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Jul 2025, 10:32 BST
Last source update
21 Nov 2025, 12:53 GMT
Award evaluation window
Submission end – 3 Dec 2025
FTS notice number
2025/S 000-042271
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Disaster recovery services
Delivery area
West Midlands (UKG3)
Official registry OCID
ocds-h6vhtk-056467 Find a Tender
How it runs

As part of this procurement procedure the following stages may be incorporated into the tender process:

  • Conditions of Participation
  • Invitation to Tender
  • Site Visits
  • Supplier Presentations
  • Product Demonstrations
  • Interim Assessment of Tenders to Narrow Competition
  • Negotiation (if required)
  • Dialogue
  • Clarification Process

Midland Heart reserves the right to modify the tender stages or evaluation criteria at any time during the process, at its sole discretion. All Contractors will be informed of any changes and, where required, agreement will be sought before proceeding. Midland Heart may also amend the ITT documents prior to the submission of tender proposals or extend the tender period at its sole discretion. All Contractors will be notified of any changes to the ITT or tender process via the Intend messaging portal.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Requests to participate (first stage)
22 Aug 2025, 00:59 BST
Submission deadline
22 Aug 2025, 00:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/midlandheart/aspx/Home ↗

Timeline

23 Jul 2025 → 9 Jan 2026 · 5 dates
  1. Tender notice published
    23 Jul 2025, 10:32 BST
  2. Submission deadline
    22 Aug 2025, 00:59 BST
  3. Latest notice published340 days ago
    21 Nov 2025, 12:53 GMT
  4. Award decision expected by328 days ago
    3 Dec 2025, 23:59 GMT
  5. Contract starts292 days ago
    9 Jan 2026

Notice history

3 events · 2 releases on Find a Tender · since 23 Jul 2025
  1. Tender notice published
    23 Jul 2025, 10:32 BST
    UK4
  2. Procurement termination notice published
    21 Nov 2025, 12:53 GMT
    UK12
  3. Status changed to cancelled
    21 Nov 2025, 12:53 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Contracts signed 1
Awarded toValueDateStatus
supplier not published—21 Nov 2025CancelledMidland Heart received bids from a number of organisations, however upon reviewing each bidders offering it became clear that we would be unable to award based on the given tender criteria. We will be reassessing our requirements.

Contracts

  • Contract 1 · supplier not published

    Signed
    date not published
    Value
    —
    Period
    … – 8 Jan 2029
    Status
    cancelled

Contracting authority & participating public bodies

MIDLAND HEART LIMITED

Contracting authorityPublic undertaking GB-COH: IP30069R 20 Bath Row, Birmingham, West Midlands, B15 1LZContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender