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Published 17 Mar 2026, 10:03 GMT

Official UK procurement notice

DS521-25 Building Condition and Mechanical & Electrical (M&E) Surveys

Official notice

Authority: Devon and Somerset Fire and Rescue Authority (Police & fire)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£145,000£174,000 inc. VAT
Submissions closed 24 Apr 2026
Contract term 6 moends 31 Dec 2026 · starts 1 Jul 2026

What is being bought

Published requirement description

The Authority are seeking to award a contract of single appointment for the provision of Building Condition and Mechanical & Electrical (M&E) condition surveys, to provide the Authority with a comprehensive and consistent understanding of the physical condition and operational integrity of its fire service estate. The surveys will inform strategic asset management, support compliance with statutory obligations, and enable the development of a prioritised investment programme. This will ensure that our facilities remain safe, functional, and fit for purpose, supporting the delivery of critical emergency services across the region.

The Authority operates 83 fire stations and a number of other office/training premises throughout the counties of Devon and Somerset. A mix of building condition and M&E condition surveys are required across all premises. Detailed volumes are available within the accessible tender pack.

Commencement is anticipated in July 2026 with completion of the surveys and reporting as soon as possible thereafter during 2026.

CPV: Building consultancy services · Building surveying services

The lotProcurement structure

single lot · value published
Lot #1 6 moSMEPublished value£145,000
Contract period: 1 Jul 2026 – 31 Dec 2026 (6 mo)Value: £145,000 exc. VAT · £174,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Suitability assessment including financial capacity performed via credit and risk check using the Authority's third party (CreditSafe), and insurance requirements which include £5m Employers liability, £5m Public Liability and £2m Professional Indemnity.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The high-level award criteria are: 70% = Price 30% = Quality Pass / Fail = Health & Safety Questions Quality will be assessed via seven (7) quality questions which have been sub-weighted as follows: 20% Building Condition Surveys 20% Mechanical & Electrical (M&E) Condition Surveys 15% Reporting 20% Consultant Staff/Sub-contractor Competence 15% Survey Programme 5% Risk Management 5% Environment, Social Value and Governance There are five (5) self-certify pass/fail health and safety (H&S) related questions regarding general policy on H&S, access to competent H&S advice/assistance, employee training on H&S, risk assessment and safe systems of work, and lone working procedures. Suppliers will be required to advise of any HSE or EA enforcement notices. Suppliers will be required to supply their Supplier Information (PDF / share code) from the central digital platform and confirm they do not have any exclusion grounds, nor are on the Debarment List.

Conditions of participation1
  • Condition of participation

    Suitability assessment including financial capacity performed via credit and risk check using the Authority's third party (CreditSafe), and insurance requirements which include £5m Employers liability, £5m Public Liability and £2m Professional Indemnity.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Mar 2026, 10:03 GMT
Last source update
17 Mar 2026, 10:03 GMT
Authority reference
DS521-25
FTS notice number
2026/S 000-023852
Latest notice
Tender notice (UK4)
Classification (CPV)
Building consultancy servicesBuilding surveying services
Delivery area
South West (UKK2)
Official registry OCID
ocds-h6vhtk-066bc8 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
24 Apr 2026, 10:00 BST
Clarification deadline
15 Apr 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically.

Suppliers who may be interested in this opportunity can access the tender documents by registering on our e-tendering portal where this opportunity and the documents are published. The e-tendering portal is located at:

sell2.in-tend.co.uk/blpd/home ↗

The e-tendering portal is free to use. Suppliers should download the tender documents and complete the required sections. To submit a bid, suppliers must upload the required documents via the e-tendering portal by the closing date and time.

Suppliers can find guidance on using the e-tendering portal via: bluelightcommercial.police.uk/media/2284/sell2blue… ↗

Timeline

17 Mar 2026 → 1 Jul 2026 · 4 dates
  1. Tender notice published225 days ago
    17 Mar 2026, 10:03 GMT
  2. Clarification questions by195 days ago
    15 Apr 2026, 16:00 BST
  3. Submission deadline187 days ago
    24 Apr 2026, 10:00 BST
  4. Contract starts119 days ago
    1 Jul 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    17 Mar 2026, 10:03 GMT
    UK4

Contracting authority & participating public bodies

Devon & Somerset Fire & Rescue Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PNLD-1131-HTWN Service Headquarters, Exeter, South West, EX3 0NWContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender