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Published 6 May 2021, 14:44 BST

Official UK procurement notice

Dulverton Primary School Catering Tender

Official notice

Authority: GY5 Limited

ServicesRestricted procedureSME suitableAccelerated
Sectors: Hotel, restaurant and retail trade services (55) Delivery: London (UKI51)
Published estimate£105,000exc. VAT7.1% above published estimate
Submissions closed 25 May 2021awarded 19 Jul 2021
Awarded to Independent Catering Management Ltd

What is being bought

Published requirement description

The School is seeking a suitably qualified contractor to manage the catering services at the school from 1st August 2021.

There are currently 418 students (excluding nursery) and 55 staff on roll at the school. The school has sufficient catering facilities with a multipurpose area for customers and there is ample opportunity to rapidly grow sales from its current standpoint.

Dulverton Primary School is a vibrant, happy and successful two form entry community school located in New Eltham within the Borough of Bexley.

Every member of our school community is valued and respected. We recognise that every child is unique and strive to ensure that their academic, creative, social, physical and moral education is nurtured.

The school is seeking a catering partner who will genuinely care and take pride in their food that is served as well as the catering team they employ. The creation of a vibrant dining experience will underpin the success of the partnership which would include the use of fresh foods, great service and doing the right thing at all times for all of the stakeholders of the school.

Companies wishing to express an interest must register with the MyTenders portal and email Julian Edwards on info@gy5.co.uk by 25th May 2021. On receipt of your expression of interest you will be issued with a questionnaire for completion that also contains further information on the school.

Estimated annual turnover: 105,00 GBP turnover for the period 2018-2019.

Contract Length: 36 months (2 plus 1 year)

CPV: Canteen and catering services · Catering services

The lotProcurement structure

single lot · value published
Lot #1Best Value TenderAwardedPublished value£105,000
Delivery: London · Dulverton Primary School Dulverton Road, New Eltham SE9 3RH
Second stage: 3–10 candidates invited to tenderVariant bids: not allowed
55500000 Canteen and catering services55520000 Catering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 81.25%Price: 18.75%
Published sub-criteria (6)
  • Marketing and Objectives: 18.75%
  • Systems , Staffing and Nutrition: 25%
  • Covid Contingency: 12.5%
  • References: 12.5%
  • Clarifications: 12.5%
  • price: 18.75%
Published award criteria (6)
  • Marketing and Objectives: 18.75
  • Systems , Staffing and Nutrition: 25
  • Covid Contingency: 12.5
  • References: 12.5
  • Clarifications: 12.5
  • Price: 18.75
What this means for your bid
  • Price carries 18.8 of 100 points: a 10% discount moves about 1.9 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
6 May 2021, 14:44 BST
Last source update
20 Aug 2021, 12:15 BST
FTS notice number
2021/S 000-020456
Accelerated

A state of emergency has arisen as the current contract expires on 31st July 2021 and Governors have limited time in which to seek a new contract for the 1st August 2021.

Classification (CPV)
Canteen and catering servicesCatering services
Delivery area
London (UKI51)
Official registry OCID
ocds-h6vhtk-02adf4 Find a Tender

Publisher note: (MT Ref:223728)

How it was run

Official notice
Submission deadline
25 May 2021, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline

Timeline

25 May 2021 → 20 Aug 2021 · 3 dates
  1. Submission deadline
    25 May 2021, 12:00 BST
  2. Invitations to tender expected
    31 May 2021, 00:00 BST
  3. Notice published
    20 Aug 2021, 12:15 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Aug 2021, 12:15 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £112,5001 contract exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 19 Jul 2021
Awarded toValueDateStatus
Independent Catering Management Ltd£112,500 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 0 electronic · 4 from abroad4——

Contracting authority & participating public bodies

GY5 Limited

Contracting authorityBody governed by public lawEducation 63 Kingscroft Road, Banstead, London, SM7 3NAContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria