Official UK procurement notice
Electoral Services & Membership Database
Authority: University Hospitals Dorset NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionUniversity Hospitals Dorset NHS FT is seeking a provider for a membership database and election services, the next scheduled elections are due to take place in late 2025 and late 2026. However, the need for additional elections may arise during the contract period. (An additional election may be required in the early stages of 2025).
CPV: Administrative healthcare services · Database-management system · Electoral forms · Electronic data management (EDM) · Filing services
The lotProcurement structure
single lot · value publishedLot #1To have a secure, comprehensive and accurate membership database compliant with all…RenewalPublished value£116,666
To have a secure, comprehensive and accurate membership database compliant with all applicable laws, regulations, statutory guidance and the Trust’s Constitution, which is easily accessible for the purpose of data interrogation, reporting and for Governor election purposes.<br/><br/>To have comprehensive and accurate electoral services, compliant with all applicable laws, regulations, statutory guidance and the Trust’s Constitution. Additional information: Services will be delivered in line with UHD constitution.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 60
- Social Value: 10
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Aug 2024, 10:55 BST
- Last source update
- 23 Aug 2024, 10:55 BST
- Authority reference
UHD/03121/SF- FTS notice number
2024/S 000-026998- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04935eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official noticeTender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗
- Submission deadline
- 24 Sept 2024, 14:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
23 Aug 2024 → 1 Nov 2024 · 3 dates- Notice published23 Aug 2024, 10:55 BST
- Submission deadline24 Sept 2024, 14:00 BST
- Contract starts1 Nov 2024
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court and Court of Appeal of England and WalesReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria