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Find a TenderAwardedContract award notice
Published 16 Oct 2025, 15:12 BST

Official UK procurement notice

Environment Monitoring System for St Thomas' Lower Ground Floor

Official notice

Authority: Guy's and St Thomas' NHS Foundation Trust (Central government)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38) Delivery: London (UKI)
Published estimate£155,000≈ £78k / year · £155,000 inc. VAT41.8% above published estimate
Submissions closed 19 Dec 2025awarded 20 Feb 2026
Award (standstill) to Facility Monitoring System Limited (FMSL)
Contract term 2 yrsends 1 Mar 2028 · up to 1 Mar 2030 with extensions · starts 2 Mar 2026

What is being bought

Published requirement description

The Environment Monitoring system is required to continuously monitor and log production and support rooms’ temperatures, humidity, room pressures and particle counts in the facility. The system is to alert staff to out of specification conditions in real time and to provide records of data collected for quality review. The system is to provide staff the ability for remote access to interrogate the excursions alerts either via a graph format or raw data.

  • The authority expects to re-tender this requirement around 17 Nov 2030, 23:59 GMT.

CPV: Pollution-monitoring devices

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£155,000
Contract period: 2 Mar 2026 – 1 Mar 2028 (2 yrs) · up to 1 Mar 2030 with extensionsValue: £155,000 exc. VAT · £155,000 inc. VAT
Delivery: LondonEligibility: SME eligibleVCSE eligible
Extensions: The contract can be extended if the authority is satisfied with service provided · This contract can be extended for a 2 12 months period
38344000 Pollution-monitoring devices

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical - Supplier Responses: 70%
  • Commercial Questionnaire: 30%
Published award criteria (2)
  • Technical - Supplier Responses: Quality
  • Commercial Questionnaire: Price
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 17 Nov 2030
First published
16 Oct 2025, 15:12 BST
Last source update
20 Feb 2026, 16:29 GMT
Award evaluation window
Submission end – 2 Feb 2026
Authority reference
6040/26
FTS notice number
2025/S 000-074422
Latest notice
Contract award notice (UK6)
Classification (CPV)
Pollution-monitoring devices
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-05ce1e Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
19 Dec 2025, 17:00 GMT
Clarification deadline
8 Dec 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

16 Oct 2025 → 3 Mar 2026 · 11 dates
  1. Planning notice published377 days ago
    16 Oct 2025, 15:12 BST
  2. Market engagement368 days ago
    24 Oct 2025, 23:59 BST

    Pre-Market Engagement for Environmental Monitoring System (EMS) – St Thomas’ Hospital, Lower Ground Floor New Aseptic Preparation Facility

  3. Tender notice published345 days ago
    17 Nov 2025, 14:18 GMT
  4. Next notice expected344 days ago
    17 Nov 2025, 23:59 GMT
  5. Clarification questions by324 days ago
    8 Dec 2025, 17:00 GMT
  6. Submission deadline313 days ago
    19 Dec 2025, 17:00 GMT
  7. Award decision expected by267 days ago
    2 Feb 2026, 23:59 GMT
  8. Assessment summaries sent250 days ago
    20 Feb 2026
  9. Latest notice published250 days ago
    20 Feb 2026, 16:29 GMT
  10. Contract starts240 days ago
    2 Mar 2026
  11. Standstill ends238 days ago
    3 Mar 2026, 23:59 GMT

Notice history

9 events · 4 releases on Find a Tender · since 16 Oct 2025
  1. Preliminary market engagement notice published
    16 Oct 2025, 15:12 BST
    UK2
  2. Tender notice published
    17 Nov 2025, 14:18 GMT
    UK4
  3. Status changed to active
    17 Nov 2025, 14:18 GMT
  4. Procurement method changed
    17 Nov 2025, 14:18 GMT
  5. Deadline published: 19 Dec 2025, 17:00 GMT
    17 Nov 2025, 14:18 GMT
  6. Contract award notice published
    20 Feb 2026, 16:07 GMT
    UK6
  7. Status changed to complete
    20 Feb 2026, 16:07 GMT
  8. Contract award notice published
    20 Feb 2026, 16:29 GMT
    UK6
  9. Contract signature expected
    5 Mar 2026, 23:59 GMT
    scheduled
Routine re-releases (4)
  • 2025-10: 1 release · 16 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £219,8361 award exc. VAT
Bids received 44 from SMEs
Awarded toValueDateStatus
Facility Monitoring System Limited (FMSL)5 Mar 2026 – 2 Mar 2029 · up to 4 Mar 2031Extensions: Two twelve months period · Amended: Updated for the 3 year contract period value£219,83620 Feb 2026standstill to 3 Mar 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders · 24 at stage one40—

Contracting authority & participating public bodies

Guy's and St Thomas' NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PDZC-6438-DGPX Great Maze Pond, London, London, SE1 9RTContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Facility Monitoring System Limited (FMSL)Awarded supplierGB-PPON: PTMZ-3218-VBML Unit 5 Beauchamp Business Centre, Sparrowhawk Close, Enigma Business Park, Malvern, Worcestershire, West Midlands, WR14 1GLContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure