Official UK procurement notice
Estates Specialist Healthcare Deep Cleaning Services
Authority: University Hospitals Birmingham NHS Foundation Trust (Central government)·Consortium: 5 public authorities
Sectors: Cleaning & Environmental Services (90) Delivery: West Midlands (UKG31)
Published estimate£1,400,000≈ £467k / year · £1,680,000 inc. VAT59.3% below published estimate
Submissions closed 4 Sept 2025awarded 26 Jan 2026
Award (standstill) to ADVANCED CLEANING (MIDLANDS) LIMITED
Contract term 3 yrsends 30 Oct 2028 · up to 30 Oct 2030 with extensions · starts 31 Oct 2025
What is being bought
Published requirement descriptionThis procurement is for the provision of specialist healthcare deep cleaning services across University Hospitals Birmingham NHS Foundation Trust sites, with potential access for other Birmingham and Solihull Integrated Care System partner organisations. Services include planned, reactive, and emergency deep cleaning activities in accordance with the National Standards of Healthcare Cleanliness, covering clinical, non-clinical, high‑risk, and specialist environments.
- No preliminary market engagement: The Contracting Authority determined that prior publication would not provide any additional benefit or engagement beyond the Tender Notice.
CPV: Building-cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Technical: 40%
- Commercial: 40%
- Social Value: 20%
Published award criteria (3)
- Technical
- Social Value
- Commercial
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Aug 2025, 19:47 BST
- Last source update
- 13 Apr 2026, 11:46 BST
- Award evaluation window
- Submission end – 7 Oct 2025
- FTS notice number
2025/S 000-046328- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05820dFind a Tender
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 4 Sept 2025, 17:00 BST
- Clarification deadline
- 28 Aug 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
5 Aug 2025 → 22 Apr 2026 · 8 dates- Tender notice published5 Aug 2025, 19:47 BST
- Clarification questions by28 Aug 2025, 17:00 BST
- Submission deadline4 Sept 2025, 17:00 BST
- Award decision expected by385 days ago7 Oct 2025, 23:59 BST
- Contract starts362 days ago31 Oct 2025
- Assessment summaries sent274 days ago27 Jan 2026
- Latest notice published198 days ago13 Apr 2026, 11:46 BST
- Standstill ends188 days ago22 Apr 2026, 23:59 BST
Notice history
5 events · 2 releases on Find a Tender · since 5 Aug 2025- Tender notice published5 Aug 2025, 19:47 BSTUK4
- Contract award notice published13 Apr 2026, 11:46 BSTUK6
- Status changed to complete13 Apr 2026, 11:46 BST
- Buyer details updated13 Apr 2026, 11:46 BST
- Contract signature expected24 Apr 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £570,1191 award exc. VAT
Bids received 66 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| ADVANCED CLEANING (MIDLANDS) LIMITED1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: The initial contract term shall be three years with the potential for two separate one‑year extension periods by election of the Contracting Authority for a maximum total duration of 5 years. · Options: This procurement may be accessed by any party within the Birmingham and Solihull (BSOL) Integrated Care System (ICS) throughout the duration of the contract. | £570,119 | 26 Jan 2026standstill to 22 Apr 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders · 7 at stage one | 6 | 0 | — |
Contracting authority & participating public bodies
5 public bodies on the noticeConsortium members and other public bodies
- Birmingham & Solihull Mental Health Foundation TrustContracting authorityPublic authority - central government
- Birmingham Community Healthcare NHS Foundation TrustContracting authorityPublic authority - central government
- Birmingham Women's and Children's NHS Foundation TrustContracting authorityPublic authority - central government
- The Royal Orthopaedic Hospital NHS Foundation TrustContracting authorityPublic authority - central government
Bidders & participating suppliers
1 commercial party on the notice- ADVANCED CLEANING (MIDLANDS) LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender