Official UK procurement notice
Expo 2025 Osaka - Full Operational Services (FOS)
Authority: Department for Business & Trade (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe United Kingdom (UK) is participating in World Expo 2025, which runs from 13 April 2025 - 13 October 2025 and will take place in Osaka, Kansai, Japan. His Majesty’s Government (HMG) will deliver a self-built UK Pavilion (UKP) at Expo 2025 Osaka.
CPV: Beverage-serving services · Event services · Miscellaneous business and business-related services · Restaurant and food-serving services · Retail trade services · Supply services of personnel including temporary staff
The lotProcurement structure
single lot · value publishedLot #1The United Kingdom (UK) is participating in World Expo 2025, which runs from 13 April…AwardedPublished value£9,000,000
The United Kingdom (UK) is participating in World Expo 2025, which runs from 13 April 2025 - 13 October 2025 and will take place in Osaka, Kansai, Japan. His Majesty's Government (HMG) will deliver a self-built UK Pavilion (UKP) at Expo 2025 Osaka.
This requirement for the provision of Full Operational Services (FOS) to support the delivery of the UK Pavilion (UKP) at Expo 2025 Osaka.
HMG wishes to appoint a supplier to bring together a range of different services necessary for successful operation of UKP, including event management, retail, restaurant and bar provision and all the associated specialist and general supporting staffing and services. FOS will be fundamental in achieving a world class visitor experience.
The following services make up the overall 'Full Operational Services' required for the UK Pavilion:
- Events Management. - A full end to end events management service (including catering) for the variety of events which will take place at UKP.
- Retail Services. A retail offering located in the gift shop which enhances the visitor experience and complements the theme of the UKP.
- Restaurant and Bar Services. The UKP will have a food and beverage offering, through the provision of a welcoming restaurant and bar that will enhance the visitor experience and be complementary to the overall theme of the Pavilion.
- General staffing and Supporting Services. A variety of front of house and back of house staffing roles are required to ensure the smooth running and operation of the UKP, including bilingual English and Japanese staff.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 27 Mar 2024, 15:04 GMT
- Last source update
- 31 Jul 2024, 16:14 BST
- Award evaluation window
- 30 Apr 2024 – …
- FTS notice number
2024/S 000-024017- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-044db8Find a Tender
Publisher note: Once you have access Jaggaer you can locate this ITT under reference number: itt_601 For full details of the Procurement, interested parties must access the full suite of procurement documentation via the e-tendering portal Jaggaer (using the link stated in this notice).
How it was run
Official notice- Submission deadline
- 30 Apr 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 30 Apr 2024, 12:00 BST
Timeline
30 Apr 2024 → 31 Jul 2024 · 4 dates- Submission deadline30 Apr 2024, 12:00 BST
- Bids opened30 Apr 2024, 12:00 BST
- Contract starts24 Jun 2024, 00:00 BST
- Notice published31 Jul 2024, 16:14 BST
Notice history
2 events · 2 releases on Find a Tender · since 31 Jul 2024- Status changed to complete31 Jul 2024, 16:14 BST
- Buyer details updated31 Jul 2024, 16:14 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Bray Leino LimitedSubcontracting: declared | £9,000,000 † | — | Awarded |
Contracts
Contract 024017-2024-1 · Bray Leino Limited
- Signed
- 8 Jul 2024
- Value
- £9,000,000
- Period
- … – 31 Mar 2026
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Department for International TradeContracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services
Bidders & participating suppliers
1 commercial party on the notice- Bray Leino LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.