Find a TenderCancelled
Published 19 Feb 2021, 09:56 GMT

Official UK procurement notice

Facilities Management for the Luton DART

Official notice

Authority: London Luton Airport Limited (Public body)

ServicesCompetitive procedure with negotiation
Published estimate£9,000,000exc. VAT
Submissions closed 24 May 2021

What is being bought

Published requirement description

Facilities management and maintenance of the station premises forming part of the Luton DART passenger transit system, including building and platform and vehicle cleaning, customer-facing personnel, ticket enforcement, inspection and maintenance of the system route infrastructure, passenger welfare and supporting LLAL in their passenger growth ambitions.

CPV: Building and facilities management services · Cleaning and sanitation services · Cleaning and sanitation services in urban or rural areas, and related services · Customer services · Customer-care services · Facilities management services involving computer operation

The lotProcurement structure

single lot · value published
Lot #1This procurement relates to facilities management and passenger services for the new…CancelledPublished value£9,000,000

This procurement relates to facilities management and passenger services for the new 2.1 km Luton DART automated passenger transit system between London Luton Airport Parkway railway station and London Luton Airport Central Terminal. The Luton DART is a key piece of transport infrastructure encouraging the modal shift of passengers to rail as part of the carbon reduction ambitions of LLAL. Services of the Luton DART are expected to be operational in early 2022. We are looking to procure a single facilities management provider of the following services:

  • customer facing/hospitality (meet, greet and passenger assistance) personnel (with responsibility for ticket enforcement) within the station premises of the Luton DART passenger transit system;
  • facilities management and maintenance of the station premises forming part of the Luton DART passenger transit system;
  • civil structures inspection and maintenance for the system route infrastructure of the Luton DART passenger transit system.
  • leading on passenger welfare including, but not limited to, immediate first aid response, evacuation, emergency services and other delivery partners liaison including temporary or contingency arrangements e.g. bus replacement service is required and provided but DART station and customer service team support delivery;
  • customer experience generally, particularly with reference to supporting persons of reduced mobility;
  • support LLAL in the delivery of passenger growth ambitions through delivery of excellent customer service and delivery of transport industry liaison.
Delivery: East of England
Extensions: The initial term of the agreement will be 6 years with the ability for LLAL to extend for up to 6 further years. The expectation is for the contract to be executed in September 2021. The exact dates will depend on the completion of construction and installation of both the civil works and the Luton DART transport system which are currently being delivered by others.Second stage: 3–4 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70%
  • Price: 30%
Conditions of participation1
  • Technical & professional ability

    Execution of the service is reserved to a particular profession

Staff
Names and qualifications of delivery staff must be submitted
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
19 Feb 2021, 09:56 GMT
Last source update
25 Aug 2021, 10:24 BST
Authority reference
DN527552
FTS notice number
2021/S 000-020934
Classification (CPV)
Building and facilities management servicesCleaning and sanitation servicesCleaning and sanitation services in urban or rural areas, and related servicesCustomer servicesCustomer-care servicesFacilities management services involving computer operation
Delivery area
East of England (UKH21)
Official registry OCID
ocds-h6vhtk-029467 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The FM Contract is a bespoke form contract but contains obligations on the FM Contractor which are typical for services of this nature and reflects the need for passenger care services (it will be included in the tender documentation). One contract will be awarded for services relating to the station premises as well as the civils infrastructure forming the route of the Luton DART (excluding the track of the train itself). The contract will include a payment mechanism schedule as well as special conditions relating to performance, which may include economic, innovation-related, environmental, social and/or employment-related considerations.

Review and risk notes
Review procedure

In accordance with the Utilities Contracts Regulations 2016 (S.I. 2016, 274), Part 3.

Please note that award decision notices (standstill letters) will be issued under Regulation 101 (and a Regulation 102 standstill period will be observed) at the completion of the ITT stage of this initial competition on selection of the preferred bidder.

Publisher note: The Contracting Authority intends to use an eTendering system in this procurement exercise.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
24 May 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Apr 2021 → 25 Aug 2021 · 3 dates
  1. Invitations to tender expected
    1 Apr 2021, 00:00 BST
  2. Submission deadline
    24 May 2021, 12:00 BST
  3. Notice published
    25 Aug 2021, 10:24 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to cancelled
    25 Aug 2021, 10:24 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

London Luton Airport Ltd.

Contracting authorityPublic bodyBody governed by public lawAirport related services Hart House Business Centre, Kimpton Road, Luton, East of England, LU2 0LAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • HM Courts and Tribunal ServiceReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria