Official UK procurement notice
Facilities Management Services at The Exchange: 3 Centenary Square, Birmingham B1 2DR for the University of Birmingham
Authority: THE UNIVERSITY OF BIRMINGHAM (Education)
What is being bought
Published requirement descriptionThe University of Birmingham as a requirement for a Facilities Management Services provider at its exhibition and conference space The Exchange.
Based at 3 Centenary Square in the centre of the city in the historic old municipal bank The Exchange comprises exhibition and conference space, meeting rooms, hot-desking space and a cafe and is open to the general public.
The Facilities Management Services provision consists of planned preventative and reactive maintenance. For full details of the requirements of the contract please refer to the full tender specification documentation.
This tender is subject to the provisions of the Procurement Act 2023. All tenderers must be registered on the Central Digital Platform (CDP).
CPV: Facilities management services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers · 1 bids received (1.0 per place) · 1 appointed (full)
- Framework period
- 3 yrs · up to 4 yrs from 1 Sept 2025
Published description of the framework
Prices will be fixed for the Framework term.
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£0
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Tenders will be evaluated against the following criteria: Core Supplier Information: 1% Core - Economic and Financial Standing: 2% Core - Technical & Professional Ability: 3% Core - Project Capability: 3% Core - Core Corporate & Social Engagement/Uni Links: 1% Management of Contract: 30% Experience: 20% cost/Price: 40%
- “Facilities Management Services at The Exchange: 3 Centenary Square,…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 May 2025, 17:05 BST
- Last source update
- 17 Jul 2025, 12:53 BST
- Award evaluation window
- Submission end – 8 Jul 2025
- Authority reference
FRAM493/25- FTS notice number
2025/S 000-020634- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051165Find a Tender
How it was run
Official notice- Appointment period ends
- 11 Jun 2025, 18:00 BST
- Clarification deadline
- 6 Jun 2025, 18:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All tender submissions must be submitted electronically at the following address: in-tendhost.co.uk/universityofbirmingh… ↗ .
Tenderers must register on the In-Tend portal
Timeline
12 May 2025 → 1 Sept 2025 · 8 dates- Tender notice published12 May 2025, 17:05 BST
- Clarification questions by6 Jun 2025, 18:00 BST
- Admission / appointment period endsperiod end, not a bid countdown11 Jun 2025, 18:00 BST
- Award decision expected by8 Jul 2025, 00:59 BST
- Assessment summaries sent16 Jul 2025
- Latest notice published17 Jul 2025, 12:53 BST
- Standstill ends28 Jul 2025, 23:59 BST
- Contract starts1 Sept 2025
Notice history
4 events · 2 releases on Find a Tender · since 12 May 2025- Tender notice published12 May 2025, 17:05 BSTUK4
- Contract award notice published17 Jul 2025, 12:53 BSTUK6
- Status changed to complete17 Jul 2025, 12:53 BST
- Contract signature expected2 Aug 2025, 00:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Galliford Try Facilities Management LimitedFacilities Management Services at The Exchange, 3 Centenary Square, Birmingham for University of Birmingham1 Sept 2025 – 1 Sept 2028 · up to 1 Sept 2029Extensions: Subject to satisfactory performance review and with the agreement of both parties. | £550,590 inc. VAT | 16 Jul 2025standstill to 28 Jul 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 3 at stage one | 0 | 0 | — |
Who bid
- wonGalliford Try Facilities Management Limited · West Midlands
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- Galliford Try Facilities Management LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender