Find a TenderAwarded
Published 1 Nov 2024, 09:37 GMT

Official UK procurement notice

Fall Protection Inspections, Equipment Servicing, Maintenance and Training

Official notice

Authority: University of Southampton (Charity / VCSE)

ServicesOpen procedure
Published estimate£250,000exc. VAT7.3% above published estimate
Submissions closed 2 Dec 2024awarded 6 Jan 2025
Awarded to Beta Safety Systems Limited

What is being bought

Published requirement description

The University is seeking a suitably experienced and qualified Supplier to fulfil it's requirements for inspections, equipment servicing, maintenance and training. The University's fall protection systems are located at the University of Southampton's campuses, Halls of Residence and other nearby satellite sites where Estates and Facilities are responsible for the maintenance of building.

CPV: Miscellaneous repair and maintenance services · Repair and maintenance services of building installations · Technical building-inspection services

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£250,000
Delivery: South East · Primarily Southampton, Hampshire Further campus in Winchester, Hampshire
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
Conditions of participation2
  • Economic & financial standing

    To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation being relied on to meet this Procurement, using an independent company called CreditSafe.

    The University reserves the right to exclude a Tenderer or request provision of further assurances such as a parent company guarantee or a bank guarantee where the Tenderer's Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk" or "Not Rated", based on the rating provided by CreditSafe.

    Where a Business Risk score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.

    Minimum: Tenderer's are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the Contract, the following minimum insurance levels: - Public Liability - £10 million - Product Liability - £10 million - Employers' Liability - £1…
  • Technical & professional ability

    Tenderer's attention is drawn to the MANDATORY requirements of the award criteria:

    • Grounds for mandatory exclusion
    • Grounds for discretionary exclusion
    • Mandatory qualitative requirements
    • Economic and Financial standing
    • Insurance
    • Compliance to equality legislation
    • Health and Safety - Control of Contractors Safety Form

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
1 Nov 2024, 09:37 GMT
Last source update
7 Jan 2025, 11:18 GMT
Award evaluation window
2 Dec 2024 – …
Authority reference
2024UoS-1351
FTS notice number
2025/S 000-000307
Classification (CPV)
Miscellaneous repair and maintenance servicesRepair and maintenance services of building installationsTechnical building-inspection services
Delivery area
South East (UKJ3)
Official registry OCID
ocds-h6vhtk-04b324 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Costs and Expenses: Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
2 Dec 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
2 Dec 2024, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

2 Dec 2024 → 7 Jan 2025 · 3 dates
  1. Submission deadline
    2 Dec 2024, 12:00 GMT
  2. Bids opened
    2 Dec 2024, 12:01 GMT
  3. Notice published
    7 Jan 2025, 11:18 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    7 Jan 2025, 11:18 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £268,2651 contract exc. VAT
Bids received 7
Contracts signed 1latest 6 Jan 2025
Awarded toValueDateStatus
Beta Safety Systems Limited£268,265 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic———

Contracting authority & participating public bodies

UNIVERSITY OF SOUTHAMPTON

Contracting authorityCharity / VCSEHigher Education Institution not subject to PCR 2015 regulationsEducation GB-UKPRN: 10007158 UNIVERSITY ROAD, SOUTHAMPTON, South East, SO171BJContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.