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Published 2 Jun 2026, 14:32 BST

Official UK procurement notice

Finance Management System · UK public procurement notice

Official notice

Authority: Great Places Housing Group (Housing)·Consortium: 2 public authorities

GoodsCompetitive flexible procedureAbove thresholdSME suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: North West (UKD)Yorkshire & Humber (UKE3)

Published estimate£3,580,000≈ £511k / year · £4,290,000 inc. VAT · 1 value update

Submissions closed 21 Sept 2026

Next notice expected 13 Jul 2026

Contract term 7 yrsends 31 Dec 2033 · up to 31 Dec 2036 with extensions · starts 1 Jan 2027

What is being bought

Published requirement description

Great Places Housing Group is seeking a supplier to deliver a modern, cloud-based Finance Management System, including implementation, integration and ongoing support. The solution must enable efficient financial management, automation, robust reporting and strong controls, integrating seamlessly with existing systems while supporting future organisational growth and transformation.

How the procedure runs: Stage 1 - Participation and Tender Criteria - Procurement Specific Questionnaire (PSQ) with Conditions of Participation, Price and Quality Stage 2 - Demonstration and scenario testing Criteria - Validation of PSQ 'Must-haves', system demonstration, demonstration of scenarios and responses to scenario questions.

CPV: Accounting software development services · Financial analysis and accounting software development services · Financial analysis and accounting software package · Financial analysis software development services · Financial information systems · Financial systems software development services

The lotProcurement structure

single lot · value published

Lot #1Renewal 7 yrsSMEPublished value£3,580,000

Contract period: 1 Jan 2027 – 31 Dec 2033 (7 yrs) · up to 31 Dec 2036 with extensionsValue: £3,580,000 exc. VAT · £4,290,000 inc. VAT

Delivery: North West, Yorkshire & HumberEligibility: SME eligible

Extensions: Great Places may exercise the following options during the procurement phase: i. Great Places may alter or amend the tender notice to ensure it remains compliant with the Procurement Act 2023. ii. GPHG's may alter, before the submission deadline for Stage 1, the CFP description, stages or evaluation if this is proportionate based on clarifications received. iii. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Providers, should it elect to abandon this procurement exercise. iv. Great Places may alter the procurement timetable at its discretion. v. Great Places may withdraw at any stage, where there is not a minimum of two compliant Potential Providers. vi. To clarify any part of a submission received at any stage. vii. To use alternative electronic means of receiving tenders or communication in the event of technical difficulties with the e-tender platform during the Competitive Flexible Procedure. Contingency for Central Digital Platform (Find a Tender Service) Failure: i. In the event that the Find a Tender Service (FTS) or associated central digital platform is unavailable or experiencing significant disruption, the Great Places reserves the right to utilise alternative publication and communication routes in accordance with Regulation 5 of the Procurement Regulations 2024. ii. Where such contingency measures are implemented, the Great Places will ensure that all relevant information, including procurement notices, updates and any amendments to timescales (including standstill periods), are communicated transparently and directly to all participants via alternative means. iii. Bidders are responsible for ensuring they remain accessible via the contact details provided and acknowledge that, in such circumstances, formal notifications may be issued outside of the FTS or e-tender platform. Great Places may exercise the following options during the Contract Period: i. The scope may be amended or contract modified (increased, decreased or added functionality) for services or goods that are in keeping with the nature of the contract for presently unknown variables, such as: > to support other departments within Great Places > to help to meet carbon net zero objectives > supporting any incoming or new regulatory and legislative changes > in cases of urgency > in cases of an alternative contract failure or termination > in cases of Great Places staff absence or illness > in the event of merger or acquisition > upon materialisation of a known risk ii. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 3 years and up to 50% annual value. iii. Great Places reserves the right to require enhancements, upgrades or changes to the solution to reflect: > increase or decrease user numbers, licences or service volumes > add or remove modules or functionality within the scope of the solution > benchmark pricing and require adjustments where costs are no longer representative of market rates. > changes in technology platforms > system upgrades or product roadmap developments > organisational transformation requirements All bids are to remain valid for acceptance for a period of 6 months. · Three extensions in one (1) year increments, up to a maximum 10 year period.

48440000 Financial analysis and accounting software package 48812000 Financial information systems 72212440 Financial analysis and accounting software development services 72212441 Financial analysis software development services 72212442 Financial systems software development services 72212443 Accounting software development services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Financial standing - minimum turnover £990k
Insurance requirements - willingness to obtain Employers (£5m), Public (£10m) and Professional indemnity (£5m).
Data Protection - Willingness to complete Data Protection Impact Assessment
ICO Regulatory Action - confirm whether the organisation has been subject to regulatory action.
Technical & professional ability
Willingness to complete the Cyber Security questionnaire (and upon contract award, satisfactory completion).
Declaration that the proposed solution meets all 'Must Have' requirements.
Provide details of two references, one must be from social housing.
Commitment to provide social value contribution

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (3)

Quality: 35%
Demonstration and Scenario Testing: 35%
Price: 30%

Published award criteria (3)

Price
Quality
Demonstration and Scenario Testing

Conditions of participation2

Economic & financial standing
Financial standing - minimum turnover £990k
Insurance requirements - willingness to obtain Employers (£5m), Public (£10m) and Professional indemnity (£5m).
Data Protection - Willingness to complete Data Protection Impact Assessment
ICO Regulatory Action - confirm whether the organisation has been subject to regulatory action.
Technical & professional ability
Willingness to complete the Cyber Security questionnaire (and upon contract award, satisfactory completion).
Declaration that the proposed solution meets all 'Must Have' requirements.
Provide details of two references, one must be from social housing.
Commitment to provide social value contribution

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Closed
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 2 Jun 2026, 14:32 BST
Last source update: 7 Sept 2026, 12:59 BST
Award evaluation window: Submission end – 27 Nov 2026
Authority reference: DN818624
FTS notice number: 2026/S 000-079651
Latest notice: Tender notice (UK4)
Classification (CPV): Accounting software development servicesFinancial analysis and accounting software development servicesFinancial analysis and accounting software packageFinancial analysis software development servicesFinancial information systemsFinancial systems software development services
Delivery area: North West (UKD)Yorkshire & Humber (UKE3)
Official registry OCID: ocds-h6vhtk-06ab92 Find a Tender
Contract terms summary: Invoices will be validated against milestones completed during implementation, then annual in advance thereafter for recurring costs. No licence costs will be paid until system is implemented and operational. All invoices must be sent to invoices@greatplaces.org.uk quoting a valid purchase order number.
Subject to the Employer's right to withhold or dispute any amount, the Employer will pay the Supplier within 30 calendar days from receipt of an undisputed invoice.

How it runs: Stage 1 - Participation and Tender
Criteria - Procurement Specific Questionnaire (PSQ) with Conditions of Participation, Price and Quality
Stage 2 - Demonstration and scenario testing
Criteria - Validation of PSQ 'Must-haves', system demonstration, demonstration of scenarios and responses to scenario questions.

Review and risk notes

Risks: > Changes to statutory accounting, taxation, audit or financial reporting requirements.
> Changes to central government, regulator or organisational financial management policies.
> Organisational restructuring, mergers, demergers, shared services arrangements or changes to operating model.
> Material changes in transaction volumes, user numbers or service demand.
> Requirement to integrate with new corporate, banking, payroll, HR, procurement or reporting systems introduced during the contract term.
> Decommissioning or replacement of legacy systems not fully identified at contract award.
> Changes to cyber security, information assurance or data protection requirements.
> Changes in cloud hosting, infrastructure, identity management or technology standards adopted by the authority.
> New reporting, analytics or transparency obligations imposed by legislation, regulators or government policy.
> Data migration issues arising from previously unidentified data sources, data quality defects or archive records.
> Business continuity or disaster recovery requirements arising from significant operational incidents.
> Changes required to accommodate acquisitions of third-party software, business applications or enterprise platforms by the authority.

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 21 Sept 2026, 12:00 BST
Clarification deadline: 4 Sept 2026, 16:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

ProContract opportunity ID reference DN818624

Link: procontract.due-north.com/Advert ↗

Timeline

2 Jun 2026 → 1 Jan 2027 · 8 dates

Planning notice published146 days ago
2 Jun 2026, 14:32 BST
Next notice expected105 days ago
13 Jul 2026, 23:59 BST
Tender notice published67 days ago
20 Aug 2026, 16:42 BST
Clarification questions by52 days ago
4 Sept 2026, 16:00 BST
Latest notice published49 days ago
7 Sept 2026, 12:59 BST
Submission deadline35 days ago
21 Sept 2026, 12:00 BST
Today
27 Oct 2026
Award decision expected byin 31 days
27 Nov 2026, 23:59 GMT
Contract startsin 65 days
1 Jan 2027

Notice history

10 events · 4 releases on Find a Tender · since 2 Jun 2026

Pipeline notice published
2 Jun 2026, 14:32 BST
UK1
Preliminary market engagement notice published
4 Jun 2026, 11:53 BST
UK2
Tender notice published
20 Aug 2026, 16:42 BST
UK4
Published value published: £3,580,000
20 Aug 2026, 16:42 BST
Status changed to active
20 Aug 2026, 16:42 BST
Procurement method changed
20 Aug 2026, 16:42 BST
Deadline published: 15 Sept 2026, 12:00 BST
20 Aug 2026, 16:42 BST
Buyer details updated
20 Aug 2026, 16:42 BST
Tender notice published
7 Sept 2026, 12:59 BST
UK4
Deadline moved to 21 Sept 2026, 12:00 BST
7 Sept 2026, 12:59 BST
+6 days · was 15 Sept 2026, 12:00 BST

Published amendments (1)

Updated tender submission deadline from 12:00 15th September to 12:00 21st September 2026.

Routine re-releases (4)

2026-06: 1 release · 2 Jun 2026

Contracting authority & participating public bodies

2 public bodies on the notice

Great Places Housing Group

Contracting authorityPublic undertaking GB-PPON: PRYW-1616-TVYT 2A Derwent Avenue, Manchester, North West, M21 7QPContact name, email

Consortium members and other public bodies

Great Places Housing Group LimitedContracting authorityPublic authority - sub-central governmentGB-CHC: 30045RGB-MPR: 30045RGB-PPON: PRYW-1616-TVYT Manchester, North WestContact email

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsGuidance for asking questions and raising clarification via the ProContract messaging portal.
Bidding documents and specifications tenderBidding documents and specificationsGuidance for completing the Procurement Specific Questionnaire (PSQ)
Bidding documents and specifications tenderBidding documents and specificationsLink to ProContract, reference DN818624. All Associated Tender Documents available to view after opt-in via ProContract.
Bidding documents and specifications tenderBidding documents and specificationsGuidance for accessing an opportunity on ProContract.

Notices published for this procedure

Tender notice tenderTender noticeUK4Tender notice on Find a Tender7 Sept 2026, 12:59 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender20 Aug 2026, 16:42 BST
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender4 Jun 2026, 11:53 BST
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender2 Jun 2026, 14:32 BST