Fire & Life Safe Systems Contract (Service, Maintenance & Installs)

Authority: University of Oxford (Education)

ServicesAbove thresholdSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Construction Materials & Prefab (44)Repair & Maintenance (50) Delivery: South East (UKJ14)

Planned pipeline valueValue not publishedpipeline notice, not a live tender

Tender notice expected Date not publishedfrom the planned procurement notice

Contract term 4 yrsends 31 Mar 2030 · starts 1 Apr 2026

What is being bought

Published requirement description

The University requires a Fire and Life Safe System service contractor to assist the University in primarily delivering the maintenance of our networked fire alarm/detection and associated life safe systems.

CPV: Burglar and fire alarms · Emergency lighting equipment · Repair and maintenance services of building installations · Repair and maintenance services of firefighting equipment · Sprinkler systems

The lotProcurement structure

single lot · no lot value published

Lot #1Planned 4 yrsSME

Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs)

Delivery: South EastEligibility: SME eligible

31518200 Emergency lighting equipment 31625000 Burglar and fire alarms 44115500 Sprinkler systems 50413200 Repair and maintenance services of firefighting equipment 50700000 Repair and maintenance services of building installations

Procedure terms & legal framework

From the official record

Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Past planning notice
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 27 Jun 2025, 15:27 BST
Last source update: 27 Jun 2025, 15:27 BST
Authority reference: 2425-7571
FTS notice number: 2025/S 000-035863
Latest notice: Preliminary market engagement notice (UK2)
Classification (CPV): Burglar and fire alarmsEmergency lighting equipmentRepair and maintenance services of building installationsRepair and maintenance services of firefighting equipmentSprinkler systems
Delivery area: South East (UKJ14)
Official registry OCID: ocds-h6vhtk-055555 Find a Tender

How it was run

Official notice

Submission deadline: —

Timeline

27 Jun 2025 → 1 Apr 2026 · 3 dates

Planning notice published
27 Jun 2025, 15:27 BST
Market engagement
5 Aug 2025, 23:59 BST
This stage forms part of the Market Engagement activities between prospective Suppliers and the University of Oxford (the University) to understand Supplier capacity, capabilities and innovation regarding the procurement of a Contractor.
Please note there is a Supplier Briefing Event on Tuesday 28th July at 9.30am in person in Oxford (location TBC).
Please note that the University of Oxford confirms that it is not currently a Contracting Authority within the meaning of the Procurement Act 2023, Public Contracts Regulations 2015 or the Public Procurement Directive 2014/24/EU.
Contract starts210 days ago
1 Apr 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender

Preliminary market engagement notice published
27 Jun 2025, 15:27 BST
UK2

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

University of Oxford

Contracting authorityPublic authority - sub-central government GB-PPON: PTVC-9174-PZNM · GB-UKPRN: 10007774 Wellington Square, Oxford, South East, OX1 2JDContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender27 Jun 2025, 15:27 BST