Official UK procurement notice
Fire Systems Servicing & Maintenance 2023
Authority: Livv Maintenance Limited (part of Livv Housing Group) (Housing)
What is being bought
Published requirement descriptionLivv Housing Group sought bids from service providers to participate in a tender exercise for the procurement of a single service provider to deliver fire system servicing and maintenance across a number of sites within the Merseyside and Knowsley area.
Services initially required under the contract were expected to include planned and reactive maintenance as well as remedial works, where required. The scope of service was expected to include:
- Smoke Control & Ventilation Systems Maintenance, Inspection and Testing
- Fire Detection & Alarm Systems Maintenance, Inspection and Testing
- Intruder Alarm Service and Maintenance
- Fire Gas Suppression System and Room Integrity Test Maintenance
- Servicing of Portable Fire Extinguishers (PFE) and Fire Blankets
- Gas Detection Service and Maintenance
- Fire Alarm Monitoring
- Sprinkler and Misting systems servicing and maintenance
The contract was expected to be for an initial 3 years with 1 option to extend by a further 24 months, up to a maximum 5 years total contract term, subject to the Group requirements and the performance of the successful service provider.
This procurement process has been discontinued. A new procurement exercise will be carried out in due course.
- Recurrence: This contract will be up for renewal in 2028 if all options are taken
CPV: Fire-alarm system installation work · Fire-prevention installation works · Installation services of fire protection equipment · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of firefighting equipment · Repair and maintenance services of gas-detection equipment · Technical inspection and testing services
The lotProcurement structure
single lot · no lot value publishedLot #1Services initially required under the contract were expected to include planned and…CancelledRenewal
Services initially required under the contract were expected to include planned and reactive maintenance as well as remedial works, where required. The scope of service included:
- Smoke Control & Ventilation Systems Maintenance, Inspection and Testing
- Fire Detection & Alarm Systems Maintenance, Inspection and Testing
- Intruder Alarm Service and Maintenance
- Fire Gas Suppression System and Room Integrity Test Maintenance
- Servicing of Portable Fire Extinguishers (PFE) and Fire Blankets
- Gas Detection Service and Maintenance
- Fire Alarm Monitoring
- Sprinkler and Misting systems servicing and maintenance Additional information: This contract has not been awarded.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983(b) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA on the fight against organised crime(c);
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(d) or section 1 of the Prevention of Corruption Act 1906(e);
(c) the common law offence of bribery;
(d) bribery within the meaning of sections 1, 2 or 6 of the Bribery Act 2010(f) or section 113 of the Representation of the People Act 1983(g);
(e) where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities(h):
(i) the common law offence of cheating the revenue,
(ii) the common law offence of conspiracy to defraud,
(iii) fraud or theft within the meaning of the Theft Act 1968(i), the Theft Act (Northern Ireland) 1969(j), the Theft Act 1978(k) or the Theft (Northern Ireland) Order 1978(l),
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985(m), article 451 of the Companies (Northern Ireland) Order 1986(n) or section 993 of the Companies Act 2006(o),
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979(p) o…
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · This contract will be up for renewal in 2028 if all options are taken
- First published
- 3 Jan 2023, 16:37 GMT
- Last source update
- 23 Jun 2023, 10:55 BST
- Award evaluation window
- 3 Feb 2023 – …
- Authority reference
DN649778- FTS notice number
2023/S 000-017900- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0394e3Find a Tender
- Performance terms
As per the tender documentation
- Review procedure
This tender process will incorporate a minimum 10 calendar days standstill period at the point information on the award is communicated to bidders. Appeals can be directly raised via the contact points detailed in section VI.4.1) of this contract notice. The Public Contracts Regulations 2015 #102 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: This procurement exercise is being led by the Livv Housing Group for itself and on behalf of the other members of the Group and references in this document to Livv Housing Group and the Group should be construed accordingly. The contract will be available to the following, such that each of the following will be entitled to purchase services from the successful service provider at the discretion of Livv Housing Group: - Livv Housing Group and all subsidiary undertakings, both current and future - All parts of any current or future group structure of which Livv Housing Group is, or may become, a part - Any joint venture entities (whether companies, limited liability partnerships or otherwise) in which any member of the Group participates from time to time (whether as a shareholder, member or otherwise), and are permitted by Livv Housing Group to make particular purchases from the service provider from time to time
How it was run
Official notice- Submission deadline
- 28 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 3 Feb 2023, 12:05 GMT
Timeline
3 Feb 2023 → 23 Jun 2023 · 3 dates- Bids opened3 Feb 2023, 12:05 GMT
- Submission deadline28 Feb 2023, 12:00 GMT
- Notice published23 Jun 2023, 10:55 BST
Notice history
2 events · 3 releases on Find a Tender · since 26 Jan 2023- Deadline moved to 28 Feb 2023, 12:00 GMT26 Jan 2023, 16:14 GMT+25 days · was 3 Feb 2023, 12:00 GMT
- Status changed to cancelled23 Jun 2023, 10:55 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 3 Feb 2023 | 28 Feb 2023 | +25 d |
The deadline for submissions has been extended to 12noon 28th February 2023. To allow the Group to collate further asset data requested by bidders. In addition, the deadline for clarifications stated within the tender documentation has also been extended to 5:00pm Friday 17th February.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Court of JusticeReview body
- Royal Courts of JusticeReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria