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Published 26 Mar 2021, 14:24 GMT

Official UK procurement notice

FM088A Commissioning of a English Baroque Organ, and Romantic Practice Organ

Official notice

Authority: Birmingham City University (Education)

2 lotsGoodsCompetitive procedure with negotiationMax 2 lots to bidMax 2 lots per supplier
Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Repair & Maintenance (50) Delivery: West Midlands (UKG31)
Published estimate£900,000total for 2 lots
Submissions closed 28 Apr 2021
Lots 2max 2 won per supplier · max 2 to bid
Contract term 8 yrsends 29 Sept 2029 · starts 30 Sept 2021

What is being bought2 lots · detail below

Published requirement description

Birmingham City University (the University) wishes to establish a Contract for the commissioning of 2 organs including design, build, delivery and installation and maintenance of an English Baroque Organ, a Romantic Practice Organ for the Royal Birmingham Conservatoire.

CPV: Electrically amplified musical instruments · Musical instruments · Repair and maintenance services of musical instruments

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£600,000 together) · a supplier may bid for at most 2 and win at most 2 of them
Lot #1English Baroque Organ 8 yrsPublished value£250,000

This requirement is based on a fixed fee contract to commission the organs for the Royal Birmingham Conservatoire and to deliver the following outcomes:

•The design, build, delivery, installation and maintenance of an high quality organs

•The provision of maintenance and tuning of the instruments throughout the contract duration

•The parts of the organ complying with the University Environmental Policy

Contract period: 30 Sept 2021 – 29 Sept 2029 (8 yrs)
Delivery: West Midlands · Birmingham
Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
37310000 Musical instruments37315000 Electrically amplified musical instruments50860000 Repair and maintenance services of musical instruments
Lot #2Romantic Practice Organ 8 yrsPublished value£350,000

This requirement is based on a fixed fee contract to commission the organs for the Royal Birmingham Conservatoire and to deliver the following outcomes:

•The design, build, delivery, installation and maintenance of an high quality organ

•The provision of maintenance and tuning of the instruments throughout the contract duration

•The parts of the organ complying with BCU’s Environmental Policy

Contract period: 30 Sept 2021 – 29 Sept 2029 (8 yrs)
Delivery: West Midlands · Birmingham
Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
37310000 Musical instruments37315000 Electrically amplified musical instruments50860000 Repair and maintenance services of musical instruments

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: The commissioning of the following organ types are broken down into 2 lots for each organ type as follows: Lot 1English inspired Baroque Organ Lot 2Romantic Practice Organ
Conditions of participation1
  • Suitability

    Refer to ITT documents

Successive reduction
Candidates will be reduced successively across stages

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
26 Mar 2021, 14:24 GMT
Last source update
26 Mar 2021, 14:24 GMT
FTS notice number
2021/S 000-006232
Classification (CPV)
Electrically amplified musical instrumentsMusical instrumentsRepair and maintenance services of musical instruments
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-029fca Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=581931973 GO Reference: GO-2021326-PRO-17994350

How it was run

Official notice
Submission deadline
28 Apr 2021, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bid validity
180 days from the deadline

Timeline

26 Mar 2021 → 30 Sept 2021 · 4 dates
  1. Notice published
    26 Mar 2021, 14:24 GMT
  2. Submission deadline
    28 Apr 2021, 12:00 BST
  3. Invitations to tender expected
    10 May 2021, 00:00 BST
  4. Contract starts
    30 Sept 2021, 00:00 BST

Contracting authority & participating public bodies

Birmingham City University

Contracting authorityEducationBody governed by public lawEducation United Kingdom https://www.delta-esourcing.com/suppliers/tender-opportunities/, Cardigan Street, Birmingham, West Midlands, B5 5JUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria