Find a TenderClosed
Published 31 Jan 2022, 11:02 GMT

Official UK procurement notice

Full Spectrum Flow Cytometer

Official notice

Authority: University of Southampton (Charity / VCSE)

GoodsOpen procedure
Published estimate£400,000≈ £80k / year
Submissions closed 4 Mar 2022
Contract term 5 yrsends 3 Apr 2027 · starts 4 Apr 2022

What is being bought

Published requirement description

The University seeks to appoint a supplier to meet our need for a Flow Cytometer that can provide a step change in the number of parameters analysed in a single sample, provide auto-fluorescence extraction, unmix combinations of fluorochromes not distinguishable with conventional flow cytometers, together with the ability to sort these multi-parameter populations for further downstream analysis.

CPV: Biomedical equipment · Blood analysers · Blood-cell counters · Chemistry analyser · Cytometers

The lotProcurement structure

single lot · value published
Lot #1The University proposes to enter into a Contract for one year - this will be the… 5 yrsPublished value£400,000

The University proposes to enter into a Contract for one year - this will be the maximum contract period, with the successful tenderer.

This will comprise of an initial contract period of one year for the provision of the equipment including a one year warranty with an option to extend by up to a further five years for extended support and maintenance (subject to the satisfactory performance and at the discretion of the University).

The contract will be effective on signing. The initial term of the warranty of one year will run from the date of delivery of the equipment with extensions if so agreed by the University, running from the expiry of the initial contract period.

Contract Value:

The estimated value of the initial one year contract period is within the range of £370,000 to £400,000, excluding VAT. This value includes all related components, services and maintenance for the initial contract period.

The total estimated value of this contract is £400,000, this value takes into account the estimated value of extending the service and maintenance contract up to an additional five years. Additional information: This contract is NOT suitable for splitting into lots. The risk of dividing the requirement into Lots would render

the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract. Due to the nature of the

contract and the service requirements involved, all elements of the contract will be managed by a sole service provider.

Contract period: 4 Apr 2022 – 3 Apr 2027 (5 yrs)
Delivery: South East · The Faculty of Medicine Core Flow Cytometry Facilty, Clinical and Experimental Sciences, LF61, Level F South Academic Block, Southampton General Hospital, Tremona Road, Southampton, UK, SO16 6YD
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (5)
  • Delivery Against UoS Requirements: 10%
  • Warranty, Maintenance, Servicing and Repair: 10%
  • Training and After Sales Application support: 10%
  • Table A - Mandatory Requirements: 60%
  • Table B - Desirable Requirements: 10%
Published award criteria (6)
  • Adherence to Budget: Pass/Fail
  • Delivery Against UoS Requirements: 10%
  • Warranty, Maintenance, Servicing and Repair: 10%
  • Training and After Sales Application support: 10%
  • Table A - Mandatory Requirements: 60%
  • Table B - Desirable Requirements: 10%
Conditions of participation3
  • Suitability

    Not applicable to this procurement

  • Economic & financial standing

    To support the financial assessment, the University will obtain a Business Risk Report for all tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.

    The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's Business Risk.

    Score is: "Moderate Risk"; "High Risk"; "Very High Risk"; or "Not Rated", based on the rating provided by Creditsafe.

    Where a Business Risk Score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.

    Minimum: Potential suppliers/Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels: Public Liability: £5 million GBP per occurrence. Product Liability: £10 mil…
  • Technical & professional ability

    The criteria is as stated in the ITT document set. However, potential suppliers' attention is drawn to the MANDATORY requirements of the selection criteria (File 2) 2021UoS-0423 - Selection Stage Guidance and Instructions.:

    3.1 Mandatory Requirements

    1 Full Spectrum Analysis

    Full Spectrum Capture from UV to Far Red. Small Particle Detection Autofluorescence Extraction

    2 Full Spectrum Sorting Capability Automated drop delay, sort monitoring and clog detection. Predefined and customisable sort modes. Minimum 4 way sorting into tubes. Sort collection into 1.5ml tubes, 5ml tubes, multi-well plates. Temperature control of sort collection devices (4-37oC). Index sorting.

    3 Number of Lasers

    5 Lasers: UltraViolet/Violet/Blue/Yellow-Green/Red

    4 Number of Detectors

    Minimum of 53 detectors

    5 Sample Loading 5ml tubes, 15ml tubes. Temperature control of Sample input chamber and sample mixing option.

    6 BioSafety

    Built in primary aerosol containment

    7 Nozzles

    70um, 100um

    8 Workstation

    Computer, monitor, keyboard, mouse

    9 Warranty

    12-month warranty

    10 Acquisition Software Features

    Acquisition Software on instrument workstation plus 1 additional copy

    11 Instrument/Experimental Support Support with troubleshooting instrument issues. Support with panel design. Support with data analysis/ issues.

    12 On-site training

    On-site training is required for four to six people (see section 3.4 for more information)

    13 Analysis Software License

    1-year site licence for at least 25…

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
31 Jan 2022, 11:02 GMT
Last source update
31 Jan 2022, 11:02 GMT
Award evaluation window
4 Mar 2022 – …
Authority reference
2021UoS-0423
FTS notice number
2022/S 000-002653
Classification (CPV)
Biomedical equipmentBlood analysersBlood-cell countersChemistry analyserCytometers
Delivery area
South East (UKJ32)
Official registry OCID
ocds-h6vhtk-0310f7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/(https://intendhost.co.uk/).universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via InTend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 And subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), and/or relevant legislation as per the Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland from the European Union. The University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
4 Mar 2022, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
4 Mar 2022, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

31 Jan 2022 → 4 Apr 2022 · 4 dates
  1. Notice published
    31 Jan 2022, 11:02 GMT
  2. Submission deadline
    4 Mar 2022, 12:00 GMT
  3. Bids opened
    4 Mar 2022, 12:01 GMT
  4. Contract starts
    4 Apr 2022, 00:00 BST

Contracting authority & participating public bodies

UNIVERSITY OF SOUTHAMPTON

Contracting authorityCharity / VCSEBody governed by public lawEducation BUILDING 37, HIGHFIELD CAMPUS,UNIVERSITY ROAD, SOUTHAMPTON, South East, SO171BJContact name, email, phone Published organisation website ↗

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.