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Published 16 Mar 2021, 16:11 GMT

Official UK procurement notice

Gas Servicing, Maintenance and Repairs for Poole Housing Partnership (PHP)

Official notice

Authority: Bournemouth, Christchurch and Poole Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: South West (UKK2)
Published estimate£15,300,000exc. VAT
Submissions closed 19 Apr 2021awarded 1 Jun 2021
Awarded to Ecosafe

What is being bought

Published requirement description

Poole Housing Partnership Ltd (PHP) contract to provide attendance for planned preventative maintenance and emergency repairs within the domestic dwelling and communal areas owned by Bournemouth Christchurch and Poole Council (BCP Council).

The contract will be for 3 years with the option to extend for a further 6 years (3 + 3 + 3). Therefore, if all extensions were taken the full length of the contract would be for 9 years. The anticipated start date of the contract is 31 July 2021.

During the term contract, the Contractor shall be responsible for setting up, maintaining and expanding a database of the new and as installed mechanical services installations, appliances and accessories and their operation for each property covering gas, hot and cold water, heating, electrical systems.

CPV: Boiler installation work · Central-heating installation work · Repair and maintenance services of central heating

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£15,300,000
Delivery: South West
Extensions: The contract will be for 3 years with the option to extend for a further 6 years (3 + 3 + 3). Therefore, if all extensions were taken the full length of the contract would be for 9 years. The anticipated start date of the contract is 31 July 2021.Variant bids: not allowed
45331100 Central-heating installation work45331110 Boiler installation work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
16 Mar 2021, 16:11 GMT
Last source update
9 Jun 2021, 10:50 BST
Award evaluation window
19 Apr 2021 – …
Authority reference
DN528789
FTS notice number
2021/S 000-012897
Classification (CPV)
Boiler installation workCentral-heating installation workRepair and maintenance services of central heating
Delivery area
South West (UKK2)
Official registry OCID
ocds-h6vhtk-029c49 Find a Tender
Review and risk notes
Review procedure

In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
19 Apr 2021, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
19 Apr 2021, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

19 Apr 2021 → 9 Jun 2021 · 3 dates
  1. Submission deadline
    19 Apr 2021, 14:00 BST
  2. Bids opened
    19 Apr 2021, 14:00 BST
  3. Notice published
    9 Jun 2021, 10:50 BST

Notice history

2 events · 2 releases on Find a Tender · since 9 Jun 2021
  1. Status changed to complete
    9 Jun 2021, 10:50 BST
  2. Buyer details updated
    9 Jun 2021, 10:50 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 117 from SMEs
Contracts signed 1latest 1 Jun 2021
Awarded toValueDateStatus
EcosafeSME——Awarded

Contracts

  • Gas Servicing, Maintenance and Repairs for Poole Housing Partnership (PHP) · EcosafeSME

    Signed
    1 Jun 2021
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Poole Housing Partnership Ltd (PHP) contract to provide attendance for planned…11bids · 11 electronic7—£1 – £11,071,764
Whole notice———£1 – £11,071,764

Contracting authority & participating public bodies

2 public bodies on the notice

Bournemouth Christchurch and Poole Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Bournemouth Christchurch and Poole Council, Town Hall, Bournemouth, South West, BH2 6DYContact name, email, phone

Dispute resolution & review bodies

  • High Courts of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • EcosafeAwarded supplier Beech House, 28-30 Wimborne Road, Poole, South West, BH15 2BU

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.