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Published 8 Oct 2021, 17:38 BST

Official UK procurement notice

General Building: Responsive Maintenance Framework

Official notice

Authority: The North Yorkshire Council (Local council)

Framework agreement2 lotsServicesOpen procedure
Sectors: Repair & Maintenance (50)Business Services & Consultancy (79) Delivery: North East (UKC11)North West (UKD1)Yorkshire & Humber (UKE11)
Framework ceiling (notional)£17,020,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 8 Nov 2021awarded 20 Dec 2021
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

This framework comprise the co-ordination, management, administration and completion of the responsive maintenance of Properties within the County of North Yorkshire and surrounding Council Authority areas for the following types of works (but not limited to):

  • Investigations;
  • General Building;
  • Drainage;
  • Brickwork;
  • Joinery;
  • Plumbing;
  • Mechanical;
  • Electrical;
  • Roofing;
  • Glazing;
  • Plastering;
  • Flooring;
  • Ceilings;
  • Painting;
  • Wall tiling; and
  • Fencing.

CPV: Facilities management services · Repair and maintenance services of building installations

How this framework works

From the published notice
Places
up to 2 suppliers · 2 bids on the busiest of 2 lots (1.0 per place) · 1 appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £8,510,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1General Building: Responsive Maintenance Framework - EastAwardedRenewal North East, Yorkshire & Humberceiling above

This lot comprise the co-ordination, management, administration and completion of the responsive maintenance of Properties within the following surrounding Council Authority Areas:

  • North Yorkshire (East only – Defined in tender documents)
  • Redcar & Cleveland
  • Middlesborough
  • Stockton-on Tees
  • Hartlepool
  • York
  • East Riding of Yorkshire
  • Doncaster
  • Kingston upon Hull

All of the Authority’s corporate Properties are managed directly by the Authority and hence all works for these Properties are intended to be covered throughout the duration of the framework. Properties not maintained and/or owned by the Authority (i.e. schools, Pupil referral units, and other public authorities) have the option to sign up to or out of this framework as part of the Authority’s traded service.

It is the Authority’s ambition to further develop its traded service both within North Yorkshire and also throughout the surrounding district areas in order to generate funding to support the delivery of statutory services.

It is intended that trading outside of North Yorkshire will be developed on an incremental basis, initially targeting those areas that share a boundary with the County of North Yorkshire.

Delivery: North East, Yorkshire & Humber
Extensions: Two year initial period, followed by two further 12 month periods.Variant bids: not allowed
50700000 Repair and maintenance services of building installations79993100 Facilities management services
Lot #2General Building: Responsive Maintenance Framework – WestAwardedRenewal North East, North West +1ceiling above

This lot comprise the co-ordination, management, administration and completion of the responsive maintenance of Properties within the following surrounding Council Authority areas:

  • North Yorkshire (West only – Appendix A shows the exact geographical split)
  • County Durham
  • Cumbria
  • Lancaster
  • Pendle
  • Ribble Valley
  • Bradford
  • Leeds
  • Wakefield
  • Calderdale

All of the Authority’s corporate Properties are managed directly by the Authority and hence all works for these Properties are intended to be covered throughout the duration of the framework. Properties not maintained and/or owned by the Authority (i.e. schools, Pupil referral units, and other public authorities) have the option to sign up to or out of this framework as part of the Authority’s traded service.

It is the Authority’s ambition to further develop its traded service both within North Yorkshire and also throughout the surrounding district areas in order to generate funding to support the delivery of statutory services.

It is intended that trading outside of North Yorkshire will be developed on an incremental basis, initially targeting those areas that share a boundary with the County of North Yorkshire.

Delivery: North East, North West, Yorkshire & Humber
Extensions: Two year initial period, followed by two further 12 month periods.Variant bids: not allowed
50700000 Repair and maintenance services of building installations79993100 Facilities management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
Lot distribution rule: East and West
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “General Building: Responsive Maintenance Framework” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
8 Oct 2021, 17:38 BST
Last source update
19 Jan 2022, 16:09 GMT
Award evaluation window
8 Nov 2021 – …
Authority reference
46439
FTS notice number
2022/S 000-001619
Classification (CPV)
Facilities management servicesRepair and maintenance services of building installations
Delivery area
North East (UKC11)North West (UKD1)Yorkshire & Humber (UKE11)
Official registry OCID
ocds-h6vhtk-02ea22 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: OJEU Framework Permissible Users: The following is a list of eligible public sector bodies who can access this framework arrangement: — Local authority councils: county, unitary, district, borough, metropolitan, parish and community councils (https://www.gov.uk/find-local-council) — Educational establishments: nursery school, primary school, middle or high School, secondary school, academy, special school, pupil referral unit, further education college, university. (https://get-information-schools.service.gov.uk) — Higher Education Establishments (https://www.gov.uk/check-university-award-degree) — Education Trusts (https://get-information-schools.service.gov.uk) — UK Police Forces (https://www.police.uk/forces/) — UK Fire and Rescue Services (https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services) — UK Maritime & Coastguard Agency (https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about) — NHS Authorities and Trusts (http://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx) — Ambulance Service (http://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx) — England / UK Central Government (https://www.gov.uk/government/organisations) — Registered Charities (https://register-of-charities.charitycommission.gov.uk/) — any contracting authority created as a wholly owned subsidiary of the above (including of North Yorkshire County Council).

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
8 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
8 Nov 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

8 Nov 2021 → 19 Jan 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    8 Nov 2021, 12:00 GMT
  2. Bids opened
    8 Nov 2021, 12:00 GMT
  3. Notice published
    19 Jan 2022, 16:09 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    19 Jan 2022, 16:09 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 2busiest of 2 lots
Contracts signed 2latest 20 Dec 2021

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £8,510,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • General Building: Responsive Maintenance Framework - East

    Signed
    20 Dec 2021
    Value
    ceiling above
    Status
    active

  • General Building: Responsive Maintenance Framework – West

    Signed
    20 Dec 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · General Building: Responsive Maintenance Framework - East2bids · 2 electronic———
2 · General Building: Responsive Maintenance Framework – West2bids · 2 electronic———

Contracting authority & participating public bodies

North Yorkshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 8867655 County Hall, Racecourse Lane,, Northallerton, Yorkshire & Humber, DL7 8ADContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London
  • The Royal Courts of JusticeReview contact point LondonContact phone

Framework contractors & participating bidders

1 commercial party on the notice
  • Tom Willoughby LtdFramework contractor499120130 Tom Willoughby Ltd, Standard Way, Northallerton, Yorkshire & Humber, DL6 2XEContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria