Official UK procurement notice
CM3634 Grounds and winter maintenance
Authority: YORKSHIRE WATER SERVICES LIMITED (Public body)
What is being bought5 lots · detail below
Published requirement description- The objective of this Procurement Process is to secure an arrangement for the supply of grounds maintenance and winter maintenance across Yorkshire Water's estate.
- The requirement is to provide both planned and reactive works for grounds and winter maintenance services.
- Lot 1 - Grounds maintenance and winter maintenance North - 458 sites
- Lot 2 - Grounds maintenance and winter maintenance East - 639 sites
- Lot 3 - Grounds maintenance and winter maintenance South - 6oo sites
- Lot 4 - Grounds maintenance and winter maintenance West - 550 sites
- Lot 5 - Grounds maintenance and winter maintenance specialist contractor- 246 sites
- How the procedure runs: Conditions of participation - round 1 Quality & cost ITT - round 2 Contractual compliance - round 2 Award of the contract opportunity
CPV: Grounds maintenance services · Ice-clearing services · Snow-clearing services · Tree pruning and hedge trimming · Weed-clearance services
Lots and requirements (5)Procurement structure
5 lots · all with a published value (£4,000,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1North YorkshireRenewal North West, Yorkshire & HumberPublished value£800,000
Grounds and winter maintenance services in Lot 1 North Yorkshire (boundary defined in the ITT documentation - it does not align exactly with the typical North Yorkshire boundary)
- Economic & financial standing
The Supplier must pass the conditions of participation stage to be invited to the ITT stage.
Lot #2East YorkshireRenewal Yorkshire & HumberPublished value£800,000
Grounds and winter maintenance services in Lot 2 East Yorkshire (boundary defined in the ITT documentation - it does not align exactly with the typical East Yorkshire boundary)
- Economic & financial standing
The Supplier must pass the conditions of participation stage to be invited to the ITT stage.
Lot #3South YorkshireRenewal Yorkshire & HumberPublished value£800,000
Grounds and winter maintenance services in Lot 3 South Yorkshire (boundary defined in the ITT documentation - it does not align exactly with the typical East Yorkshire boundary)
- Economic & financial standing
The Supplier must pass the conditions of participation stage to be invited to the ITT stage.
Lot #4West YorkshireRenewal Yorkshire & HumberPublished value£800,000
Grounds and winter maintenance services in Lot 4 West Yorkshire (boundary defined in the ITT documentation - it does not align exactly with the typical West Yorkshire boundary)
- Economic & financial standing
The Supplier must pass the conditions of participation stage to be invited to the ITT stage.
Lot #5specialisedRenewal Yorkshire & HumberPublished value£800,000
Grounds and winter maintenance services in Lot 5 specialised (boundary defined in the ITT documentation - the focus of locations are in the North, South and West)
- Economic & financial standing
The Supplier must pass the conditions of participation stage to be invited to the ITT stage.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality - operational delivery: 70%
- Total cost for the delivery of the works within the lot: 30%
Published award criteria (2)
- Total cost for the delivery of the works within the lot: Combination of grounds and winter maintenance services to create a total cost, which will be evaluated.
- Quality - operational delivery: Quality questions to determine operational delivery capabilities.
- Economic & financial standing
The Supplier must pass the conditions of participation stage to be invited to the ITT stage.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- Turnover usually expected: about £228,393 per lot (twice each lot's annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Requests to participate open
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Aug 2026, 13:55 BST
- Last source update
- 7 Oct 2026, 15:42 BST
- Award evaluation window
- Submission end – 10 Jan 2027
- Authority reference
CM3634- FTS notice number
2026/S 000-094885- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06da07Find a Tender
- How it runs
Conditions of participation - round 1
Quality & cost ITT - round 2
Contractual compliance - round 2
Award of the contract opportunity
How to participate & submission route
Official notice Submit via SAP Ariba- Requests to participate (first stage)
- 2 Nov 2026, 23:59 GMT
- Tender submission deadline
- 2 Nov 2026, 23:59 GMT
- Clarification deadline
- 28 Oct 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Ariba platform is to be utilised for tender submissions.
yorkshirewater.supplier-eu.ariba.com ↗
Please email
FMandEnergyCommercialTeam@yorkshirewater.co.uk before 12:00 on 21st October 2026 to be invited to the opportunity on Ariba.
Timeline
3 Aug 2026 → 1 Apr 2027 · 7 dates- Planning notice published84 days ago3 Aug 2026, 13:55 BST
- Market engagement77 days ago10 Aug 2026, 23:59 BST
Please contact FMandEnergyCommercialTeam@yorkshirewater.co.uk with a title of 'Grounds and Winter Maintenance response' if you are interested in this Grounds and Winter Maintenance opportunity.
- Tender notice published19 days ago7 Oct 2026, 15:42 BST
- Today27 Oct 2026
- Clarification questions byin 1 day28 Oct 2026, 12:00 GMT
- Submission deadlinein 7 days2 Nov 2026, 23:59 GMT
- Award decision expected byin 76 days10 Jan 2027, 23:59 GMT
- Contract startsin 156 days1 Apr 2027, 00:00 BST
Notice history
5 events · 2 releases on Find a Tender · since 3 Aug 2026- Preliminary market engagement notice published3 Aug 2026, 13:55 BSTUK2
- Tender notice published7 Oct 2026, 15:42 BSTUK4
- Published value updated7 Oct 2026, 15:42 BST
- Status changed to active7 Oct 2026, 15:42 BST
- Procurement method changed7 Oct 2026, 15:42 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender