Find a TenderCancelledProcurement termination notice

Published 2 Oct 2025, 14:05 BST

Official UK procurement notice

Grounds Maintenance · UK public procurement notice

Authority: Medway Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Construction & Civil Engineering (45)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: South East (UKJ41)

Published estimate£1,050,000≈ £350k / year · £1,260,000 inc. VAT

Submissions closed 31 Oct 2025

Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2033 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Grounds Maintenance Services across the corporate estate that the appointed Contractor will perform to support the running of Medway Council properties.

Period of Contract: The contract will be for a period of 3 years with an option to extend for a further 2 years, and then a further 2 year period up to a maximum term of 7 years.

To view this notice, please click here:

www.kentbusinessportal.org.uk/delta/viewNotice.html ↗

CPV: Grounds maintenance services · Landscaping work for sports grounds and recreational areas

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£1,050,000

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2033 with extensionsValue: £1,050,000 exc. VAT · £1,260,000 inc. VAT

Delivery: South EastEligibility: SME eligible

Extensions: The contract will be for a period of 3 years with an option to extend for a further 2 years, and then a further 2 year period up to a maximum term of 7 years.

45112720 Landscaping work for sports grounds and recreational areas 77314000 Grounds maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 45%Price: 55%

Published sub-criteria (3)

Criterion 2: 45%
Criterion 1: 50%
Criterion 3: 5%

Published award criteria (3)

Criterion 1: Pricing
Criterion 2: Quality
Criterion 3: Social Value Measure

What this means for your bid

Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Works
Notice status: Cancelled
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 2 Oct 2025, 14:05 BST
Last source update: 19 Mar 2026, 08:53 GMT
FTS notice number: 2025/S 000-061739
Latest notice: Procurement termination notice (UK12)
Classification (CPV): Grounds maintenance servicesLandscaping work for sports grounds and recreational areas
Delivery area: South East (UKJ41)
Official registry OCID: ocds-h6vhtk-05a6dd Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowed

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 31 Oct 2025, 17:00 GMT
Clarification deadline: 31 Oct 2025, 17:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

www.kentbusinessportal.org.uk ↗

Timeline

2 Oct 2025 → 1 Apr 2026 · 5 dates

Tender notice published389 days ago
2 Oct 2025, 14:05 BST
Clarification questions by360 days ago
31 Oct 2025, 17:00 GMT
Submission deadline360 days ago
31 Oct 2025, 17:00 GMT
Latest notice published221 days ago
19 Mar 2026, 08:53 GMT
Contract starts209 days ago
1 Apr 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 2 Oct 2025

Tender notice published
2 Oct 2025, 14:05 BST
UK4
Contract award notice published
27 Jan 2026, 16:05 GMT
UK6
Status changed to complete
27 Jan 2026, 16:05 GMT
Procurement termination notice published
19 Mar 2026, 08:53 GMT
UK12
Contract signature expected
31 Mar 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,050,0001 award exc. VAT

Bids received 55 from SMEs

Contracts signed 1

Awarded to	Value	Date	Status
Canvins Group LimitedSME1 Apr 2026 – 31 Mar 2029 · up to 2 Mar 2033Extensions: The contract will be for a period of 3 years with an option to extend for a further 2 years, and then a further 2 year period up to a maximum term of 7 years.	£1,050,000	26 Jan 2026	Awarded

Contracts

Contract 1 · Canvins Group LimitedSME
Signed
date not published
Value
—
Period
… – 31 Mar 2029
Status
cancelled (10 Mar 2026), Unfortunately, late TUPE information was issue which has in effect compromised the tendering activity conducted and therefore the intended award to Canvins Group. Whilst we sought to rectify this by supplying the TUPE information and requesting the pricing to be resubmitted. It has not clarified the position, so we cannot in all good conscious proceed with awarding this contract as it stands. There is not the time between now and the 1st of April to conduct a new tender process, evaluate, conclude the internal governance process and provide an adequate mobilisation period. It is with some regret that we have concluded that the best course of action at this juncture is to run this service in house for the next 12 months or so. We will therefore TUPE the two individuals into our own work force to service this requirement and issue a notice of non-award with the intent of running a new tendering activity in the future.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders	5	0	—

Contracting authority & participating public bodies

Medway Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWYH-3898-LDQR Medway Council Gun Wharf, Dock Road, Chatham, South East, ME4 4TRContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Canvins Group LimitedAwarded supplier Tutsham Farm, Maidstone, South East, ME15 0NEContact name, email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender19 Mar 2026, 08:53 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender27 Jan 2026, 16:05 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender2 Oct 2025, 14:05 BST