Official UK procurement notice
GWR - Bulk Packed Oils, Lubricants and Greases
Authority: FIRST GREATER WESTERN LIMITED (Public body)
What is being bought2 lots · detail below
Published requirement descriptionProducts are required to support are:
Lot 1 - Oils, Lubricants and Greases
Lot 2 - Coolants, Antifreeze, Screenwash and AdBlue
Many of the products within scope are engineering-critical items which may be subject to OEM approval, ROSCO acceptance, materials compatibility requirements and/or GWR technical approval.
Alternative or substitute products must not be supplied without the prior approval of GWR where engineering approval is required.
- How the procedure runs: GWR will conduct a single-stage competitive flexible procedure. Suppliers will be invited to submit a tender for one or more lots, which will be evaluated against the published conditions of participation, award criteria and evaluation methodology to identify the most advantageous tender for each lot. GWR may seek clarification of tender submissions where required. Following evaluation, the successful supplier(s) will be selected in accordance with the published award criteria.
CPV: Automotive cleaners · Detergents · Greases and lubricants · Screen cleaners
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,400,000 together) · same evaluation weights on every lotLot #1Oils, Lubricants and GreasesRenewalPublished value£1,000,000
Supply of approved oils, lubricants and greases required for the maintenance, servicing and overhaul of GWR rolling stock and associated engineering equipment.
Products must meet applicable GWR technical and engineering requirements and be supplied with relevant Safety Data Sheets (SDS), COSHH information and supporting product documentation.
Lot #2Coolants, Antifreeze, Screenwash and AdBlueRenewalPublished value£1,400,000
Supply of approved coolants, antifreeze, screenwash and AdBlue required to support the operation, servicing and maintenance of GWR rolling stock and associated engineering activities.
Products must meet applicable GWR technical, safety and environmental requirements and be supplied with relevant Safety Data Sheets (SDS), COSHH information and supporting product documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 40%
- Contract: 10%
- Commercial: 50%
Published award criteria (3)
- Technical
- Commercial
- Contract
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Sept 2026, 17:41 BST
- Last source update
- 18 Sept 2026, 17:41 BST
- Award evaluation window
- Submission end – 1 Dec 2026
- FTS notice number
2026/S 000-088920- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0775f0Find a Tender
- How it runs
GWR will conduct a single-stage competitive flexible procedure. Suppliers will be invited to submit a tender for one or more lots, which will be evaluated against the published conditions of participation, award criteria and evaluation methodology to identify the most advantageous tender for each lot.
GWR may seek clarification of tender submissions where required. Following evaluation, the successful supplier(s) will be selected in accordance with the published award criteria.
How it was run
Official notice- Submission deadline
- 19 Oct 2026, 18:00 BST
- Clarification deadline
- 19 Oct 2026, 18:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
18 Sept 2026 → 1 Dec 2026 · 5 dates- Tender notice published39 days ago18 Sept 2026, 17:41 BST
- Clarification questions by8 days ago19 Oct 2026, 18:00 BST
- Submission deadline8 days ago19 Oct 2026, 18:00 BST
- Today28 Oct 2026
- Contract startsin 33 days1 Dec 2026
- Award decision expected byin 34 days1 Dec 2026, 23:59 GMT
Notice history
1 event · 1 release on Find a Tender- Tender notice published18 Sept 2026, 17:41 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender