Official UK procurement notice
GWR - On-Board Toilet Repair Services
Authority: FIRST GREATER WESTERN LIMITED (Public body)
What is being bought
Published requirement descriptionThe requirement is to establish a compliant contract for the repair, maintenance and supply of parts for GWR's on-board train toilet systems, ensuring continued availability of specialist technical support and components required to maintain fleet reliability and passenger service standards.
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Sept 2026, 14:51 BST
- Last source update
- 21 Sept 2026, 14:51 BST
- FTS notice number
2026/S 000-089247- Latest notice
- Transparency notice (UK5)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0776a5Find a Tender
- Why no open competition
- Additional Repeat Extension Partial Replacement
- Published justification
GWR intends to directly award an agreement for rail installation and technical services relating to the repair and maintenance of on-train toilet systems.
The supplier has specialist technical knowledge, experience and competency relating to the existing equipment installed across the relevant GWR fleet. The works require an understanding of the existing systems, interfaces and applicable rail safety and engineering requirements.
Introducing an alternative supplier would require additional technical assessment, familiarisation and competency assurance and could result in increased cost, delay and risk to fleet availability. The direct award therefore supports continuity of maintenance and the timely return of vehicles to service.
A competitive tender exercise for the longer-term requirement will be launched in due course, with this direct award providing an interim contractual arrangement until that process is completed.
Notice history
2 events · 1 release on Find a Tender · since 21 Sept 2026- Transparency notice published21 Sept 2026, 14:51 BSTUK5
- Contract signature expected30 Oct 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| RAIL INSTALLATION & TECHNICAL SERVICES LTDGWR On-Board Toilet Repair Service2 Nov 2026 – 2 Nov 2027 · up to 2 Nov 2028Extensions: The agreement may be extended subject to the outcome and timing of a future competitive tendering exercise. | £500,000 | — | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- RAIL INSTALLATION & TECHNICAL SERVICES LTDAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Transparency notice Transparency notice on Find a Tender