Hampshire Cluster Catering · UK public procurement notice

Pupils Number

Pupil Numbers: 599 – expected September 2021

KS1 253

KS2 346

Pricings/Sales Price

UIFSM Entitled: 253

Uptake: 175

Value: 2.34 GBP

FSM Entitled: 74

Uptake: 50

Value: 2.34 GBP

Pupil Paid Meal Uptake: 131

Value: 2.50 GBP

Staff Duty Meal N/A

Staff Cash Meals No of Staff: 89

Uptake: 4

Value: 2.63 GBP + VAT 5%

Sales over 12 months

UIFSM Sales 74,213 GBP

FSM Sales 16,373 GBP

Pupil Paid Meal Sales 88,950 GBP

Staff Duty Meal Sales N/A

Staff Cash Sales 500 GBP

Hospitality Sales N/A

Lunch Service Times

11:30 – 13:30 Covid

11:45 – 13:00 pre Covid

Current Contractor

HC3S

Specific Objectives

High quality meals

Local fresh ingredients

School specific/tailored menu

Help increase uptake of children’s meals further

Ensure meals are suitable to children with allergies

Work with school to reduce waste

Pupils Number

Pupil Numbers: 430 (450 maximum)

Reception 142

KS1 288

KS2 N/A

Pricings/Sales Price

UIFSM Entitled: 392

Uptake: 320 avg (approx. 75% uptake post Sept 20, based on limited data – this was closer to 79% pre-covd)

Value: 2.34 GBP

FSM Entitled: 38

Uptake: included above

Value: 2.34 GBP

Pupil Paid Meal N/A

Breakfast Club Uptake: 68

Value: 1.30 GBP

Staff Duty Meal N/A

Staff Cash Meals No of Staff: 54 (38 FTE – excludes LSAs)

Uptake: 5-6 avg

Value: 2.34 GBP + VAT or 1.17 GBP + VAT if eating with children

Sales over 12 months

UIFSM Sales 142,272 GBP (320 avg x 190 days x 2.34 GBP)

FSM Sales Included in the above

Pupil Paid Meal Sales N/A

Breakfast Club Sales 16,796 GBP (68 avg x 190 days x 1.30 GBP)

Staff Duty Meal Sales N/A

Staff Cash Sales 2,100 GBP (5-6 avg x 190 days)

Hospitality Sales 300 GBP (inset days, etc)

Service Times

Breakfast Club: 07:30 – 08:55

Lunch: 11:45 – 13:00

Current Contractor

Edwards & Ward

Specific Objectives

Local fresh ingredients

School specific/tailored menu

Work with school to reduce waste

Help increase uptake of children’s meals further

Offering tasting options to parents and children

Option for charging staff directly for staff meals

Pupils Number

Pupil Numbers: 614

KS1 258

KS2 356

Pricings/Sales Price

UIFSM – based on one month (20 trading days) Entitled: 5160

Uptake: 3211

Value: 2.34 GBP

FSM Entitled: 1320

Uptake: 939

Value: 2.34 GBP

Pupil Paid Meal Uptake: 1452

Value: 2.50 GBP

Staff Duty Meal Entitled: 2 (15 from September 2021)

Uptake: 0

Value: 2.70 GBP

Staff Cash Meals No of Staff: 90

Uptake: 40

Value: 2.70 GBP

Sales over 12 months (Feb19 – Feb 20)

UIFSM Sales 72,212 GBP

FSM Sales 26,292 GBP

Pupil Paid Meal Sales 36,590 GBP

Staff Duty Meal Sales 0 GBP

Staff Cash Sales 596 GBP

Hospitality Sales We don’t currently use HC3S for hospitality, but we would be interested in having the option of providing food at meetings, interviews, INSETs etc but we do not know how much this would cost.

Lunch Service Times

11:45 – 13:25 (current hours)

Current Contractor

HC3S

Specific Objectives

To offer a more varied menu where weekly menus are not repetitive (e.g diverse options from different countries etc)

To have better quality of meals provided

Value for money – the food needs to be reflective of the cost per meal spend

Improved customer service – regular contact with area manager to ensure and maintain good communication

Greater flexibility from catering team in school

To offer different serving times at lunchtimes, eg each year group has a ‘sitting’ for approx.. 30 minutes

Pupils Number

Pupil Numbers: 245

EYFS 90

KS1 155

KS2 N/A

Pricings/Sales Price

UIFSM Entitled: 218

Uptake: 173

Value: 2.34 GBP

FSM Entitled: 27

Uptake: 22

Value: 2.34 GBP

Pupil Paid Meal N/A

Staff Duty Meal N/A

Staff Cash Meals No of Staff: 40

Uptake: 2

Value: 2.63 GBP

Sales over 12 months

UIFSM Sales 84,209 GBP

FSM Sales 5,712 GBP

Pupil Paid Meal Sales N/A

Staff Duty Meal Sales N/A

Staff Cash Sales 70 GBP

Hospitality Sales N/A

Lunch Service Times

12:10 – 13:10

Current Contractor

HC3S

Specific Objectives

To provide good quality, home cooked, nutritional food for children

Ensure bread and a salad bar are available to all children to supplement their meal

Work with the school to provide themed day menus linked to special celebrations (Christmas, Easter, Shrove Tuesday, Book Day etc.)

To ensure as many as the ingredients used each meal time are fresh and where possible locally produced

Provide where necessary special menus for children with different allergies and intolerances and those who are not able to eat particular food for religious reasons

Ensure there is variety in the selection of dishes provided so children can try food that may be new to them or different alongside food that is more familiar

Pupils Number

Pupil Numbers: 360

Year 3 90

Year 4 90

Year 5 90

Year 6 90

Pricings/Sales Price

FSM Entitled: 41

Uptake: 32

Value: 2.34 GBP

Pupil Paid Meal Entitled: 319

Uptake: 130

Value: 2.34 GBP

Staff Duty Meal Entitled: 2

Uptake: 2

Value: 2.63 GBP

Staff Cash Meals No of Staff: 43

Uptake: 1

Value: 2.63 GBP

Sales over 12 months

FSM Sales 21,000 GBP

Pupil Paid Meal Sales 51,000 GBP

Staff Duty Meal Sales 800 GBP

Staff Cash Sales 454 GBP

Hospitality Sales N/A

Lunch Service Times

12:05 – 13:00

Plus tuck shop at break time

The tuck shop is run daily at break time (11:00) the food is supplied by HC3S. We charge 30p per item, the children pay on the day and the money goes straight to HC3S and is banked by them.

The tuck shop food is a healthy snack of, for example, a baked cheese or plain bread roll, pizza slice, a piece of fruit or on Fridays an organic apple ice lolly.

Since COVID we have not run the tuck shop for health and safety reasons.

Current Contractor

HC3S

Specific Objectives

Value for money without compromising on quality

Appropriate portion size

Accountability and quality of kitchen staff

Engagement with pupils

Freshness, variety of ingredients

Pupils Number (census Jan 2021)

Pupil Numbers: 403 (Numbers have been steadily increasing over recent years. School likely to increase to maximum capacity of 420 over contract term)

Nursery 58

KS1 115

KS2 230

Pricings/Sales Price

UIFSM Entitled: 167

Uptake: 129

Value: 2.34 GBP

FSM Entitled: 29

Uptake: 26

Value: 2.34 GBP

Pupil Paid Meal Uptake: 108

Value: 2.50 GBP

Staff Duty Meal Entitled: 1

Uptake: 0

Value: 2.50 GBP

Staff Cash Meals No of Staff: 45

Uptake: 2

Value: 2.50 GBP + VAT

Sales 12 months to 29/2/2020

UIFSM Sales 50,940 GBP

FSM Sales 3,226 GBP

Pupil Paid Meal Sales 42,520 GBP

Tuck Shop Sales 1,463 GBP

Staff Duty Meal Sales 290 GBP

Staff Cash Sales 0 GBP

Hospitality Sales Previous costs included elsewhere in HC3S charges. Lunches provided for Inset days; rolls provided for staff for parents’ evenings

Lunch Service Times

11:40 – 13:20 during Covid measures/restrictions

11:45 – 13:00 is Usual (non Covid timings)

Morning Break Tuck Shop (pre/post Covid): 10:35 – 10:50

Current Contractor

HC3S

Specific Objectives

To provide nutritious, high quality and value for money meals using local and seasonal produce, according to what is in season

To ensure children with allergies, food intolerances and religious reasons are catered for

To work with the school to provide special menus for theme days and celebrations such as Christmas

Salad bar, fresh fruit and bread supplement to menu to be provided daily. Packed lunches for when the school has trips and break snack options for KS2 pupils

Work with the school’s eco-conscious ethos to reduce waste and eliminate the use of single-use plastics